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New Online Reporting Method For Student Absences!
New Online Reporting Method For Student Absences!
MCPS has changed how parents/caregivers can report student absences. If your student will be absent for all or part of the day, you can now conveniently report the absence directly through ParentVUE. Our Attendance Google Form is no longer accepting responses, so ParentVUE will now be the primary way to report an absence online.
Please remember:
Absences must be reported within three school days through ParentVUE.
If you are unable to report the absence through ParentVUE, your student may bring an attendance note to the Attendance Secretary. Handwritten notes must include the following:
Student's full name, ID number, and Grade
Date(s) and reason(s) for absence(s)
Parent's full name, parent signature, and daytime phone number
Note the available codes in ParentVUE are as follows; use the appropriate code for the absence.
PAB-Absent
PFE- Death in the Family
PIL- Illness/Sick
PME- Medical Appointment
PRE- Religious Observance
In accordance with MCPS guidelines, absences may be excused for reasons such as student illness or well-being concerns, medical appointments, religious holidays, state emergencies, court summons, hazardous weather, school-approved activities, suspension, lack of authorized transportation, or other circumstances approved by the principal.
Any student who leaves school without permission and without signing out will be marked absent. Students may also be subject to disciplinary action in accordance with the MCPS Student Code of Conduct.
Phone calls requesting early dismissal for a student will not be accepted, nor will calling ahead to have your student sent down upon your arrival.
MCPS Attendance Policies and Procedures
Except when ill or excused, all students must attend their scheduled classes and other required activities throughout the school day.
Attendance is taken in each period. An automated system notifies parents if a student is recorded absent from any period of the day. If you receive this notification, please check ParentVUE or have your student check StudentVUE to see which period(s) recorded an absence. Please do this before contacting the main office.
All absences are considered unexcused until a student presents a note, signed by the parent, to the attendance office or the parent completes the online attendance form.
For full details, view the MCPS Student Rights & Responsibilities Handbook (Pages 4-5)
MCPS Excused Absences:
Work approved or sponsored by the school, MCPS, or MSDE
Death in the immediate family
Student illness and well-being concerns (The principal may require a physician’s certificate from the parent/guardian in cases of chronic or extended absences for an illness.)
Pregnancy and parenting-related conditions (including absences due to an illness or medical appointment of the student’s child and absences due to a legal appointment related to family-law proceedings, including adoption, custody, and visitation). These rights extend to students who are mothers and fathers.
Court summons • Hazardous weather conditions (weather conditions that would endanger a student on the way to or from school) • Doctor/Medical appointments
Observance of a religious holiday
State emergency • Suspension
Lack of authorized transportation (for example, if the school bus does not show up)
Permission from the principal
MCPS unexcused/unlawful absence:
Family trips/vacation
Family emergencies
Private/personal transportation issues or traffic concerns
Truancy, illegal employment, or indifference
Late Arrival: Students who arrive after 7:45 am must report directly to the main office to sign in, including those with an approved abbreviated schedule.
Transportation: Students arriving late on a school bus should report to the main office. Students who arrive last via Ride-On, Metro, or personal/private transportation will be marked tardy unexcused
Definitions:
Tardy: A student is considered tardy if they are not in the classroom when the bell rings at 7:45 am. After the first tardy, and for each subsequent tardy, teachers may, at their discretion, assign detention.
Absent: A student is considered absent from class if they arrive more than 20 minutes after the class start time.
Early Departure:
To help ensure student safety and minimize disruptions to instruction, please follow the procedures outlined below for early dismissals:
Student Note Submission: Students should bring a signed note from a parent/caregiver to the main office before the first period or during lunch. An early dismissal pass will be issued, allowing the student to leave class at the designated time. All students must sign out in the main office before leaving school.
Last-Minute Early Dismissal:
We understand that unexpected situations arise. If your student needs to leave early, the following is required:
You must come to the main office in person with a valid photo ID and be prepared to complete an attendance note.
Please allow up to 15 minutes for your student to be called out of class.
If a student becomes ill during the school day:
They should ask their teacher for a digital pass to report to the Health Room
The Health Room will contact the parent/caregiver if early dismissal is necessary
Anticipated Absence:
Students are required to submit the Anticipated Absence/College Visit Form three days (3) in advance for any reason that is not listed under excused absences. The student must obtain signatures from their teachers and counselor, then bring the form to the attendance secretary in the main office, where their administrator will determine if the absence is excused/unexcused before signing the form. Once the administrator signs the form, the attendance secretary will log the absence. NOTE: Family trips/vacations are not excused absences according to MCPS attendance guidelines.
Appeal of Attendance Recording
College Visit
Students are required to submit the Anticipated Absence/College Visit Form five days (5) in advance of any college visits. If the college visit form is not approved prior to the college visit then additional documentation is required. Acceptable documentation includes an official letter from the college confirming that the student attended a campus visit. Please allow 24-48 hours for the absence to be updated after we receive the documentation.
ParentVUE Instructions
ParentVUE Absence via Computer:
Click on the "Attendance" square located on the Main Menu Screen of ParentVUE
Click on the Blue "Report Absence" box in the upper right corner
Enter the start and end date of absence(s)
Select a reason for the absence from the drop-down menu. The following absence codes are available:
Absent (P)
Early Departure (P)- see instructions above regarding Early Departures
Family Death (P)
Illness (P)
Medical Appointment (P)
Religious Observances (P)
Note: Type in specific information pertaining to the reason for the student's absence
Use the Blue ADD doctor's note or document box if necessary
Opens to computer files to upload supportive documentation
Click SAVE- a must
ParentVUE Absence via Phone:
Click on the Blue "Report Absence" box
Enter the start and end date of absence(s)
Select a reason for the absence from the drop-down menu. The following absence codes are available:
Absent (P)
Early Departure (P)- see instructions above regarding Early Departures
Family Death (P)
Illness (P)
Medical Appointment (P)
Religious Observances (P)
Note: Type in specific information pertaining to the reason for the student's absence
Add doctor's note or document link
Generage PDF
Select document
Cancel
Click SAVE- a must
ParentVUE and MyMCPS Classroom
Synergy ParentVUE is the Parent Portal that serves as the primary home-to-school communication vehicle for schools to share information regarding grades, attendance, scheduling, access into myMCPS Classroom, and more.
ParentVUE Quick Guide for Parents
Quick Links:
ParentVue Quick Answers to Questions
ParentVUE Overview and FAQs
What is ParentVUE?
ParentVUE is the parent portal to MCPS's Synergy Student Information System that is available in the MCPS supported languages on the web or mobile device. It is a secure way to access information about attendance, classes, grades, report cards, online school enrollment, athletic registration, Synergy mail, a link to the MyMCPSClassroom digital learning platform, and much more.
How do I access ParentVUE?
You will need an activation letter from one of your child's schools
Website browser: https://md-mcps-psv.edupoint.com/PXP2_Login.aspx
Download the ParentVUE app for Apple or Android mobile devices on Google play store
How do I activate my ParentVUE account?
Parents new to MCPS will create a ParentVUE account during the enrollment process
Parents will be sent an activation letter by email or by US mail
Contact your child's school to obtain an activation letter if you did not receive one
Here are directions for activating your account
Translated ParentVUE Activation Letter Guides: Spanish / Korean / French / Amharic / Vietnamese / Chinese / Portuguese
Why do I need a ParentVUE account?
ParentVUE is the primary communication tool for MCPS teachers and staff to communicate with parents about school and student information
It provides up to date information and announcements
ParentVUE is available in the MCPS supported languages
Do I need separate ParentVUE accounts for each of my children?
No, you will only need one account to access information for all your children
What if I do not see all my children in one account?
Use this link to submit a ParentVUE – Account Activated but Missing Students Google form, or Contact communitytechsupport@mcpsmd.org for support on merging accounts
How do I see ParentVUE in different languages?
In the bottom corner of the website or app, look for a drop-down menu of different languages. Pick the language you desire
What is the difference between ParentVUE and MyMCPSClassroom?
ParentVUE displays information about attendance, class schedule, grades, report cards, calendars, school information, and other information that is stored in the Synergy Student Information System
How do I change my ParentVUE password?
On the ParentVUE login screen, Click, forgot password, you will received an email on the email linked with your ParentVUE with a link to change your password. Please contact communitytechsupport@mcpsmd.org for support if you don’t receive the email.
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