Tasks to be Completed Only After Your Official Start Date

Learn how to enter or approve your paid time and navigate Employee Self-Service. We all have responsibility for entering our time, whether it is all of our hours (for non-exempt job roles) or vacation or sick-time usage. Managers also have responsibility for approving time for their team. Helpfully, our Payroll department conducts weekly Employee Self-Service/MaineStreet training so that you can learn how. Offered Mondays at 10:30am EST, please register here.  If required for your job, Time Approval training is also offered biweekly on Mondays; register here.

Also, here are some Payroll "How-To" Articles, which contain detailed info on all things Payroll related including how to enter/approve time. The Payroll office, which manages all employee accounts, can assist with any information changes or updates. They can be reached at either payroll@maine.edu or 207-581-9104.

Select your Tax Withholding by completing your W-4. Access to this in your MaineStreet Self-Service account only becomes available as of your first day on the job. Once it has been processed, your paychecks moving forward will reflect your specific choice. Until then, the default Tax Withholding is single and no adjustments.

Select any Voluntary Deductions for Retirement you would like to make. Access to this in your MaineStreet Self-Service account only becomes available as of your first day on the job. UMS' public higher education status meaningfully and generously sets us apart. Our employees have two avenues: 457 and 403(b), plus you are able to select between pre-tax and Roth options. When you select your voluntary deduction preferences, your paychecks moving forward after processing time will reflect your choices.

Secure your Parking Pass, ID Badge and Keys if Applicable. Each campus has their own expectations and offices who handle these. 

UMaine

• UMaine is a park-by-permit campus only. You will have received a temporary pass to facilitate your first two weeks on campus. As soon as able, please stop at the UM Parking office to purchase and secure your permanent parking pass. 

• Your MaineCard can be obtained at the MaineCard Service Center

UMaine - Machias

• All vehicles parked on the University of Maine at Machias campus must have a UMM parking permit displayed. Permits can be obtained by stopping by the Student Services Office on the second floor in Powers Hall.

• Your Clipper Card (ID) can be obtained from the Admissions Office in the O’Brien House or contact the Office of Student Life at 207.255.1305.  

Please complete your required Compliance Training and confirm completion with your manager. Please note that access to some programs/data or activities is dependent on proof of completion (Ex) FERPA and Student Data in Brightspace.

Access Emergency Notification Subscriptions. Please select your emergency alert preferences here.

Please review key University of Maine System Policies: Several relevant policies are encompassed within your required Compliance Training. Please talk to your manager about other UMS policies and any uniquely relevant to your job role.  

Engage with your Manager around important Job Orientation conversations. These relational and intentional conversations accelerate your ability to be successful.

In conversation with your Manager, be sure that you have access to all of your Job-Required technologies. These will differ by job role and your manager will know.

Each of these tasks constitute "work" by definition within UMS. If you have questions about what constitutes "work" before you are scheduled to start, please contact your manager or supervisor.