Student Records

Under FERPA, a federal law, and corresponding Colorado State law, a student's education records are protected from disclosure to third parties without consent unless they come under an exception to FERPA. All student files will be kept in a locked file cabinet in a secure administrative area. Staff will only share the contents of the student’s file with the student’s parents/guardian, other appropriate staff members and the Head of School.

Transcript Requests

Transcript requests must be made in writing by the student’s parent or guardian if the student is under the age of 18 and sent to the Mackintosh Academy main office. Transcript requests will be handled in a timely manner; however, a minimum two-week advance notice (from the mailing date) is required to allow adequate time for transcripts to be taken from the files, copied and mailed. Mackintosh Academy reserves the right to withhold transcripts from students whose tuition payments are not up to date. If a student is transferring to another school, a written request must be sent to Mackintosh Academy by the student’s parents prior to Mackintosh staff sending a copy of the student transcripts and file materials to the new school.

Open Enrollment and Records Requests for High Schools

Mackintosh Academy teachers and administration will, upon written request, provide records, letters of recommendation and other forms necessary for students applying to high school or transferring to other schools. In order to facilitate the process, we ask that parents pay attention to the following:

Request records to frontoffice@mackintoshacademy. The Front Office will ensure complete, formal records are sent to the appropriate schools.

Any individual teacher recommendations should be directly asked of the teacher.

Dates and Deadlines: Mackintosh requires a two-week notice for records release and recommendations. Thoughtful recommendation letters take time as we reflect on the unique qualities of each child.
Records: The admissions office will prepare a file for the student containing immunization records, prior year final report card, current year fall progress report, two years of MAPS testing results, Classroom Accommodation Plans (CAPs) if applicable, and an attendance and discipline letter.
Cognitive/Psychological Testing: Upon parent request, the file may also include psychological and cognitive testing reports. As these have been provided by outside professionals, it is at the parent's discretion if these records are to be included. Parents are required to advise the office of any additional files to be included in the student’s permanent record.
Birth Certificates: Mackintosh does not require birth certificates as part of our student file. Parents are responsible for providing copies of the certificate directly to the school to which they are applying.
Tuition Fees: Mackintosh Academy will not release records or provide recommendation letters if accounts are past due, as per our standard enrollment agreement.

Follow Up: Upon receipt of a records request from the student’s chosen high school or other new school, Mackintosh will provide a copy of the student’s final report within two weeks of release of final reports to parents (typically late June.) .