Video Conferencing: Google Meet

VIDEO CONFERENCING with GOOGLE MEET

Purpose

live broadcast of instructions, lesson delivery, tutorials
show your full desktop or window
could be used for greetings, check ins, lesson delivery, reading a story to students, instructions, and student-led conferences
use Google Calendar to set Google Meet date, time, and duration. Add guests, agenda items, and attach Google Docs & Slides

NOTE: When videoconferencing with students, all staff are to use Google Meet for safety and consistency purposes

Google Meet - waiting room feature (posted March 8 2022)

📺 Video Link

Google Meet - Conferences

HINT!

Google Meet

Go to Options in Settings (3 dots at the bottom of your Meet)

Grid can now show 49 participants
Whiteboard (Google Jam/Jamboard) available
Blur background or change background
Host controls - mute everyone if required

NOTE: If students still have the Grid View extension (from spring, 2020) please show them how to remove this as it is no longer necessary. To remove it, go to the black puzzle piece in top right corner of the Chrome browser screen and remove the extension from there.

NEW! Google Meet Companion Mode

-using a second screen in your video call

-you will see this option when joining a Google Meet (right hand side below 'Join now and Present')

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PLAYING A VIDEO CLIP DURING A LIVE SESSION

📺Presenting a Video in a Chrome Tab (Loom video tutorial)

This will only work properly if a video is ready to go on one of your Chrome tabs (Google Drive video, YouTube, Loom etc).

Within the Google Meet, Present Your Screen, choose 'A Chrome Tab' to present, and choose from the list of tabs.

NOTE: If you do not follow this method, your audience will not hear the sound in the video!

There are 3 ways to set up a Google Meet for live webcasting:

1. WEBSITE

Google Meet (meet.google.com) - A preferred method for web access to quickly set up and join a Meet.

Use a NICKNAME for your class. The Nickname method will ensure the room cannot be entered again after the teacher is the last to leave. See below for more details.

2. GOOGLE CALENDAR

Set up a meeting from within your Google Calendar.

-add Google Meet link when you create your event

3. GOOGLE CLASSROOM

Use the specific class code generated from within Google Classroom (one unique code per class, specifically used for that group of students). You must have that feature turned on in the Google Classroom settings.

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Mobile devices: Use the free Google Meet app for Android and iOS devices.

Using Nicknames to Start a Google Meet

INVITING STUDENTS (and staff) to NICKNAMED MEETS (one method for meeting with students)

If you invite people by calendar invitation, the open Meet room exists past your meeting for approximately 90 days. To avoid this, you can invite people to join via the Nickname method using meet.google.com or the Meet app. At the end of the session, students will leave the Meet room. You must be the last one out of the Meet room (the host is the last to leave). This room will no longer be available to students once the host leaves as you essentially lock the door once you leave (the URL code is no longer valid). You can reuse the same nickname the next time you offer the session as it will generate a new URL code for the Meet room. The Nickname Meet code will expire approximately 5 minutes after you leave.

*Students are not able to start their own Google Meet.

Instructions:

Example: Invite students to join math9 (insert your own nickname) at 11:00 am every day. Students will go to meet.google.com at 11: 00 am and enter the nickname you have pre-chosen (math9). Just prior to the meeting (ie 10:55 am), you will go to meet.google.com and start a Meet using the math9 Nickname. Enter the Meet and wait for your students to join at 11:00 am. Once the Meet is complete, wait for all students to leave, and then you can exit. Repeat this process at your next class or help session day. Students cannot start a Meet and they cannot enter the room before you get there.

Nicknames shoud be unique for your class. You would likely not use 'mathhelp' for example. You could use your name as the Nickname.

This method requires you to set up a pre-determined meeting time/day as well as a pre-set Nickname (same every time). You will have to communicate to students that they are to go to meet.google.com @ 11:00 on weekdays, and to enter math9 when prompted. You can distribute that information through Google Classroom and remind them there as well. Students can bookmark meet.google.com.

You will not know in advance who is attending your Meet. If you need to know that information, then use the Calendar method and invite individuals as guests.

STARTING and ENTERING MEETS

Students are not able to start a Google Meet session.

Students are to use their LPSD email address to join a Meet, rather than their personal email address. If students enter the Meet using a personal gmail account, please ask them to rejoin from within their LPSD account (this is for security reasons).

Parents can join a Meet via a Google Calendar invitation, but if they are outside of the LPSD domain, the host will have to allow them into the Meet.

RECORDING and ONE-ON-ONE CONFERENCING

Our LPSD Google licence does not allow for the recording of Meets (as of January, 2022).

In situations of online learning, there will be limited one on one conferencing with students (*see staff guidelines for further clarification for EA's, EST's, & counselors)

Online Learning:

Please distribute one of these formats to your students and parents.

Downloads available:

jpeg Slide jpeg Banner

PDF Slide PDF Banner

LPSD Videoconferencing -Student Etiquette & Rules

Attention LPSD Staff: You will have received by email, a copy of the 'LPSD Video Conferencing Etiquette and Rules'. Please note the new information under Privacy and Security in the chart provided to you.

Google Calendar Appointment Tool

How to set up office hours and meeting times between colleagues and between staff and students.

📺Appointment Tool Video

Google Jamboard & Google Meet Add Ons

Google Jamboard

Collaborative whiteboard, share with others as you would any Google Doc/Slide. This is not an app or extension, it is a program such as Google Slides and Docs. You can create and distribute Google Jams in your Google Drive, Google Classroom, or start/add one directly in Google Meet.