Video Conferencing: Google Meet

PLAYING A VIDEO CLIP DURING A LIVE SESSION

📺Presenting a Video in a Chrome Tab (Loom video tutorial)

This will only work properly if a video is ready to go on one of your Chrome tabs (Google Drive video, YouTube, Loom etc).

Within the Google Meet, Present Your Screen, choose 'A Chrome Tab' to present, and choose from the list of tabs.

NOTE: If you do not follow this method, your audience will not hear the sound in the video!

Using Nicknames to Start a Google Meet

INVITING STUDENTS (and staff) to NICKNAMED MEETS (one method for meeting with students)

If you invite people by calendar invitation, the open Meet room exists past your meeting for approximately 90 days. To avoid this, you can invite people to join via the Nickname method using meet.google.com or the Meet app. At the end of the session, students will leave the Meet room. You must be the last one out of the Meet room (the host is the last to leave). This room will no longer be available to students once the host leaves as you essentially lock the door once you leave (the URL code is no longer valid). You can reuse the same nickname the next time you offer the session as it will generate a new URL code for the Meet room. The Nickname Meet code will expire approximately 5 minutes after you leave.

*Students are not able to start their own Google Meet.

Instructions:

Example: Invite students to join math9 (insert your own nickname) at 11:00 am every day. Students will go to meet.google.com at 11: 00 am and enter the nickname you have pre-chosen (math9). Just prior to the meeting (ie 10:55 am), you will go to meet.google.com and start a Meet using the math9 Nickname. Enter the Meet and wait for your students to join at 11:00 am. Once the Meet is complete, wait for all students to leave, and then you can exit. Repeat this process at your next class or help session day. Students cannot start a Meet and they cannot enter the room before you get there.

Nicknames shoud be unique for your class. You would likely not use 'mathhelp' for example. You could use your name as the Nickname.

This method requires you to set up a pre-determined meeting time/day as well as a pre-set Nickname (same every time). You will have to communicate to students that they are to go to meet.google.com @ 11:00 on weekdays, and to enter math9 when prompted. You can distribute that information through Google Classroom and remind them there as well. Students can bookmark meet.google.com.

You will not know in advance who is attending your Meet. If you need to know that information, then use the Calendar method and invite individuals as guests.

STARTING and ENTERING MEETS

Students are not able to start a Google Meet session.

Students are to use their LPSD email address to join a Meet, rather than their personal email address. If students enter the Meet using a personal gmail account, please ask them to rejoin from within their LPSD account (this is for security reasons).

Parents can join a Meet via a Google Calendar invitation, but if they are outside of the LPSD domain, the host will have to allow them into the Meet.

RECORDING and ONE-ON-ONE CONFERENCING

Our LPSD Google licence does not allow for the recording of Meets (as of January, 2022).

In situations of online learning, there will be limited one on one conferencing with students (*see staff guidelines for further clarification for EA's, EST's, & counselors)

Google Calendar Appointment Tool

How to set up office hours and meeting times between colleagues and between staff and students.

📺Appointment Tool Video