Embedded Files
Preparing for online classes
In order to conduct online classes, the university operates PandA, a learning support system, and also has the university-wide license for Zoom, a video conferencing app. Please make use of them for your online classes. If you have not yet set them up, please refer to the following procedure.
If you obtained a Zoom license from the university by the first semester in AY2021, it has been automatically renewed. There is no need to go through the application process again.
PandA
After logging in to KULASIS, please log in to PandA from "Your Classes" > "Class Support" > "Learning Support System -PandA(Institute for Information Management and Communication)" and create a course site for your class.
Once you have created the course site, you will be able to log in directly to PandA and access it. Once you created and published the course site for the class, it will also appear on the PandA page of the students enrolled in the course.
The created course site has minimal functions, so check the tools you want to use in the "Site Info" > "Manage Tools" section of the course site, and then click "Continue" > "Finish" to add the tools to the course site and use them.
Zoom
Please visit the Application Page for Zoom Kyoto University License and click on the "Proceed to Application" link. The Kyoto University Integrated Authentication System (京都大学統合認証システム) page will open. Please enter your SPS-ID and password for full-time faculty members and ECS-ID and password for part-time faculty members.
After confirming the notes on that page, please click "I will apply for a Kyoto University license". An invitation email will be sent from Zoom to the address ... @kyoto-u.ac.jp for full-time instructors, ... @st.kyoto-u.ac.jp* for part-time instructors.
* Part-time instructors can log in to KUMOI with their ECS-ID and read emails to ...@st.kyoto-u.ac.jp. If necessary, you can forward the emails to ...@st.kyoto-u.ac.jp to the email you usually use.
Click on "Accept Request" in the email you received from Zoom. Then, the KU Zoom license will be granted. Click Sign In to your profile page to go to the Sign In page.
* Important *
Full-time instructors can sign in with Google. Click on the Google icon on the sign-in page and by logging in to Google with the address ...@kyoto-u.ac.jp, you can also log in to your Zoom account.
Part-time instructors, please select "Sign up with password" and set a password to log in to Zoom. The email address for login is... @st.kyoto-u.ac.jp address.
Embed and use Zoom in PandA
By embedding Zoom into PandA, you can use Zoom in conjunction with class information, for example, to allow students who are enrolled in a course to access Zoom meetings from the PandA course site.
After creating a course site for your class in PandA and obtaining a KU Zoom license, go to "Site Info" > "Manage Tools" > "Plug-in Tools" and check the "Zoom (KULicense) "* box and click "Continue" > "Finish". The "Zoom (License)" link will be added to the left menu of your course site.
Click on the link to open the Zoom meeting schedule page. Please find the manual at the bottom of this page for instructions on how to schedule a Zoom meeting.
* Please do not select "Zoom (OLD)" tool.
(Appended on April 21)
Students become able to directly access a Zoom meeting from the course site once you scheduled a meeting in this manner. Instructors are kindly requested to instruct students to join a meeting from the "Zoom(KULicense)" link on the course site. You do not have to inform students of the meeting URL, ID, and passcode.
Conducting online classes
The basic premise for the implementation of online classes is that their educational effects are equivalent to face-to-face classes. Please ensure that students have time to study, including preparation, review, and self-study, and that there should be an interaction between the instructor and students during and/or after class.
Please employ a method of online classes from any of the following types.
1) Deliver live classes using Zoom. (A-type)
2) Record video and provide it together with class materials. (B-type)
3) Record audio and provide it with class materials. (C-type)
For those students who do not have sufficient network access at home, we instruct them to use the wireless LAN in the classrooms where the face-to-face classes are initially allotted. Therefore, please assume that there is no network problem on the students' side.
Requests for online classes starting
From the perspective of ensuring synchronous interactivity, A-type classes are recommended. Please be sure to provide the A-type classes on the day and period of each week. Even in the B and C-type classes, please deliver a video or audio class by the time when the class usually starts so that students can study during the regular class time. Simply instructing students to read the textbook and answer the questions does not constitute a class, so please provide explanations of key points, perspectives, and viewpoints to read the materials each time. In any style, the study should be the equivalent of a class.
Regardless of which method you employ, please make sure to set aside enough study time so that, together with face-to-face classes, the total of 15 class hours (14 classes and 1 feedback class) and the time for out-of-class study (preparation, review, and self-study) equal 45 hours per credit.
In order to avoid concentrating the load on students in a short period of time, we ask that you assign small assignments each week to check students' understanding of the class. In addition, in order to ensure that students have enough time to work on the assignments, please assign homework on a regular basis, such as by giving assignments in class or announcing the date when the assignments will be presented.
In online classes, it is important to ensure interactivity. Examples of interactivity include responding to students' questions, taking up students' opinions and answers, and providing opportunities for conversations among students through Zoom's "breakout room" and/or PandA's "forum" function. In particular in the case of B- and C-type classes, it is encouraged to grade and give comments to the students' assignments, provide question and answer sessions in addition to each class.
Instructors should inform students of the way of contact, e.g., tell students your email address, give students instruction to ask questions using chat or forum function in PandA.
Instructors are recommended to use PandA, which is very useful to communicate with students in terms of handling learning data, a load of the network, and information security.
Please give notice to students by notification email after uploading assignments or class materials on KULASIS or PandA. Please keep in mind that “Class Material” and “Assignment” in KUALSIS and “Assignment”, ”Bookroll”, ”Media Gallery” and “Zoom (KU License) in PandA do not have the function to send emails automatically to the enrolled students.
When using copyrighted material in remote teaching, it is necessary to pay extra attention to its fair use. Please refer to the "Internet Transmissions of Copyrighted Works " at the bottom of this page.
Online classes can also be delivered from the classroom. You may also use the classroom facilities and devices for lending in the Class Preparation Office.
1) Deliver live classes using Zoom. (A-type)
Online live streaming classes are provided. For a relatively small class, it is possible to secure a certain degree of interactivity, so suitable for interactive classes
Conducting A-type classes
Online live streaming classes
+ distribution of learning materials, self-study by assigning reports, confirmation of learning achievement by online/offline quizzes and reports, accepting questions in class and sharing among students
It is recommended to use Zoom embedded in PandA (please see the above instruction to embed Zoom into PandA). You can limit the participants to the registered students so that the risk of obstruction can be reduced. Please make sure to inform all the registered students of how to connect the class by email through KULASIS/PandA. As a general rule, please hold the online live streaming classes during normal class hours in order not to interfere with other classes. Students might have trouble watching a streaming class for some technical reasons, so you are strongly encouraged to record the LIVE class to provide backup.
2) Record video and provide it together with class materials. (B-type)
Distribution of recorded lecture videos, which are made by shooting a class being conducted without students, or recording an explanation with audio while using power point materials. It is possible to include class materials, notes on the blackboard, and PowerPoint files in PandA in the video. It is also possible to upload them separately to PandA or KUlLASIS.
Conducting B-type classes
On-demand class by the distribution of class materials and videos
+ distribution of learning materials, self-study by assigning reports, confirmation of learning achievement by offline quizzes and reports, accepting questions via emails, and feedback on the questions to students
(How to make a video)
There are various ways, but you can easily shoot videos using the webcam installed on your PC. Obviously, it is better to use a USB webcam, but if you use the video recording mode of your digital camera or smartphone, you can record on the whiteboard or the monitor screen of the PC in the image and it can be a video closer to the usual class. Also, by using the “Record audio/video” function on "Insert" tab in PowerPoint, you can create a movie with your PC and the built-in microphone. We recommend the mp4 format, which has high versatility for video files. Considering the difficulty of keeping the attention, a big burden for the instructors, and the file size, recording a full 90 minutes of lecture video is not practical. It is recommended to divide the contents into about 15 minutes and divide one lesson into some video files. From this point of view, instead of making a whole 90-minutes lecture video, it is highly recommended that you combine class materials, exercises, and quizzes not to make your class monotonous and that you put a variety of learning resources together to compose a class.
(Live streaming method)
Use of "Media gallery" function in PandA is recommended. Even in the case of videos, it may be leaked to the outside. It is hard to stop piracy completely. In addition, the possibility of being uploaded to SNS exists regardless of whether it is malicious. With "Media gallery" in PandA, the risk is low as viewers are limited to the registered students. There is also a way to make it available on YouTube only for limited members. You can limit the audience by telling the URL only to the students. It has the advantage of being easy to use, change video resolution, and not being affected by the university's information environment. It is illegal to download these streaming videos or redistribute them on SNS, blog, or YouTube. The URL told to the student can be leaked to other people on SNS etc., so please make sure to inform the student that sharing the URL is a prohibited act.
3) Record audio and provide it with class materials. (C-type)
This is similar to the standard lecture style class using textbooks, handouts, written explanations, and slides. Please provide oral explanation files, class materials, and pictures of board writing.
Conducting C-type classes
On-demand class by the distribution of class materials and oral explanations
+ distribution of learning materials, self-study by assigning reports, confirmation of learning achievement by offline quizzes and reports, accepting questions via emails, and feedback on the questions to students
(How to make audio files)
Please talk with the conversational tone as in the regular class, and record it with a voice recorder or voice (sound) recording app in your PC to create audio files. Although it depends on the recording method and compression level, the size should be 20 to 30 MB per 90-minute lecture. These audio files and class materials can be sent to students through PandA.
(How to distribute class materials and audio files)
For KULASIS, please log in to KULASIS and go to Your Classes>Class Support> Class Materials to register class materials and audio files. The maximum size of a file is 5MB. For PandA, please upload class materials and file in the course site and students can download them. There is a feature in "Resources" that automatically notifies students by e-mail when materials have been uploaded.
Reference
How to record a Zoom meeting
You can store a recording of a Zoom meeting either locally (on the host computer) or online (on the Zoom server).
If you stored a video locally, please upload the video to the "Media Gallery" on the PandA or YouTube to share with the students. You are recommended that you upload the video as an unlisted one that only someone who knows the URL can access it if you use YouTube.
If you stored a video online, you would receive an email from Zoom saying that the video was ready to share to @kyoto-u.ac.jp or @st.kyoto-u.ac.jp email address. In the case that students usually access Zoom meetings via the PandA website, students can access the cloud recording in the same manner. If the PandA course site was not used in your course, you have to notify the students of the recording URL and its passcode.
Accessing to Zoom Cloud Recordings for students
How to disable the download option of a Zoom cloud recording
Precautions on Internet Transmissions of Copyrighted Works
* Internet transmissions here means that an instructor shares a copyrighted work as a class material with registered students in a various ways through the internet, such as uploading a work to KULASIS/PandA or other website, attaching a work to an email and showing a work in an online lecture video.
Article 35 of the amended Copyright Act allows a person in charge of teaching or a person taking classes at a university with exemptions to reproduce a work without charge and authorization, to transmit a work to the teacher and the students on the internet without charge and authorization (only in the case of simultaneous remote joint class (a class divided into two or more remote classrooms)) or with no authorization but compensation* (in the other cases) and to communicate publicly without charge and authorization in their course. * This compensation shall be paid by the university, not an instructor. The above mentioned “to transmit a work to the teacher and the students on the internet with no authorization but compensation” will be enacted by enforcement of the amended Copyright Act as of April 28, 2020. Kyoto University has joined the compensation system for public transmission for educational purposes and will pay compensation to the Society for the Administration of Remuneration for Public Transmission for School Lessons, the organization specified by the Commissioner of Agency for Cultural Affairs, Government of Japan. Therefore, instructors can transmit a copyrighted work through the internet with neither permission from the copyright owner nor payment personally.
However, under this restriction, instructors have to remember the following two points when transmitting a copyrighted work on the internet. Point 1. The number of recipients of the transmitted copyrighted work shall not exceed the number of the instructor and students of the course. Point 2. The transmission shall not unreasonably prejudice the interests of the copyright owner.
As to the point 1, as long as you upload a work to KULASIS or PandA, only the enrollments in a course can access the file and accordingly, the number of recipients is equal to the number of enrollments.
As to the point 2, the guideline linked below does not clearly tell how much of work that was used is tolerated and the minor use of work shall be considered to be a fair use as a principle. Instructors are strongly encouraged to remind students that reproduction of copyrighted works given in classes is strictly prohibited.
Detailed information:
Operational guideline for article 35 of the amended Copyright Act for 2021 (Society for the Administration of Remuneration for Public Transmission for School Lessons)
https://sartras.or.jp/wp-content/uploads/OperationalGuidelineforArticle35_2021.pdf
Copyright guideline for online class (Teaching Online@KU)
https://www.highedu.kyoto-u.ac.jp/connect/teachingonline/copyright.php (in Japanese)
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