Submitting Final Grades

As a reminder: the deadlines for submitting grades for each term can be found on the current "Semester Action Dates" document found in the Employee Portal under General > Documents.  

By the deadline, you must:

1. Determine the last date of online and/or face-to-face "attendance" for students with 0's or Incompletes (read on for more guidance)

2. Submit final grades to Banner
   
   

It’s very important to plan ahead in case you encounter questions or technical difficulties, since missing the deadline may result in you having to complete (and submit to your Dean) a separate grade change form for every student in the class.

Summer 2025 Update -- you no longer have to submit the Canvas Gradebook form. 

• All faculty are required to adopt an accurate and up-to-date Canvas gradebook  

• All final grades kept in other formats (such as Excel or another online homework platform) should be manually transferred or imported into the Canvas gradebook before submission
  
  
  

Read the Full Instructions Here

Be sure to see the official instructions: How to Enter Grades. It includes additional steps to take for students with an incomplete contract who have agreed to finish their coursework at a later date. (See Incomplete Contracts.)

Finding Last Date of "Attendance"  &  Hours Attended

You are required to input a "last date of attendance" for each student who receives a 0.0, Incomplete, NC, or NS. 

It is critical that the last date of attendance is accurate for each individual; students will have their financial aid pro-rated  or withdrawn based on this date.

In this context, that does not necessarily mean in-person attendance, but the last time the student "interacted with the instructor about the academic subject". 

Academically related activities include but are not limited to:

• physically attending a class where there is an opportunity for direct interaction between the instructor and students;

• submitting an academic assignment;

• taking an exam, completing an interactive tutorial, or participating in computer-assisted instruction;

• attending a study group that is assigned by the school;

• participating in an online discussion about academic matters; and

• initiating contact with a faculty member to ask a question about the academic subject studied in the course.
  
  

Hours Attended

You do not need to use "hours attended" unless the student never attended. 

If a student never attended: 

1. Put the last date of attendance as the first day of class.

2. Put "hours attended" as zero.

Incomplete Contracts

An incomplete contract is for students who agree to finish their course work at a later date. In order to fill out the contract form, you must be logged in with your KVCC Google account through MyValley.

1. First, Read the Incomplete Contract Guidelines on the Employee Portal

2. To submit contract information on the grade roster:

   1. Log into MyValley

   2. Click the Employee Google Drive link on the left-hand side

   3. Sign in with your KVCC username and password

   4. If prompted to verify it's you, click the Continue button

   5. Return to Final Grade Submission. Make sure you:

      1. Follow the instructions for incompletes in this document: How to Enter Grades 

      2. Complete the Incomplete Contract Student Requirements Form. This form goes to Admissions as well as the FSC. It lets us know we need to extend access to your Canvas course.

3.  NEW: Whenever the contract is complete or expires, you will use the new online Grade Change Form to electronically request to change the final grade from an "I" to a numeric grade. (Note: Choose "ARR:  Hubbell, Sarah" from the dropdown instead of your academic dean, since they don't need to sign it.)
   
   

Q: Where's the Canvas Gradebook Form?

Summer 2025 Update -- you no longer have to submit the Canvas Gradebook form. 

• All faculty are required to adopt an accurate and up-to-date Canvas gradebook  

• All final grades kept in other formats (such as Excel or another online homework platform) should be manually transferred or imported into the Canvas gradebook before submission

• All faculty are required to certify that they are using the Canvas gradebook when submitting your Canvas Course Standards Review Form. You do NOT need to submit this form every semester,  only for new "preps" (learn more). 

Course Copy

If you would like to copy your Canvas course to the next semester, follow these easy instructions for importing course content (either the entire course at once, or just pieces of it).

A: Restricting Student Views and Participation 

The FSC officially recommends that, if possible, you allow students access to your Canvas learning materials after the semester ends.  Your Canvas class may continue to serve as a handy reference, especially when students move on to higher-level classes. 

To help you choose what former students can see/interact with, use the following options:

• You can leave the course open, but unpublish individual materials to hide them, and/or restrict any files you don't want seen.