Privacy

Kleboe Ltd (trading as ‘Kleboe’) is committed to protecting the privacy of our candidates, employers, and website users. We ensure that the information you submit via our website or offices is used only for the purposes set out in this policy.

1. Data Protection & Compliance

We comply with the UK GDPR and the Data Protection Act 2018. Our appointed Data Protection Officer is Gillies Kleboe, reachable via our contact page.

2. How We Use Your Information

We process your data under the following legal bases:

• Contractual Necessity: To provide recruitment services and match candidates with roles.

• Legitimate Interest: To maintain business relationships, provide industry updates, and market our services to you. You may opt-out of marketing at any time.

• Legal Obligation: Where we must verify the right to work or retain financial records.
  
  

3. Data Retention

To ensure we provide the best service while respecting your privacy:

• Candidate Data: We will retain your CV and personal profile for a period of two (2) years from your last meaningful contact with us. After this period, your data will be deleted or anonymised unless you express a wish for us to continue holding it.

• Financial Records: Information relating to placements, tax, or contracts will be held for six (6) years to comply with UK statutory requirements.
  
  

4. International Data Transfers

While Kleboe operates within the UK, we work with global organisations.

• Client Distribution: By submitting your CV for a vacancy, you acknowledge that our clients may share your data within their own global offices to facilitate the hiring process.

• Safeguards: We encourage our clients to handle your data with the same level of care and confidentiality that we do.
  
  

5. CV/Resume Management

Your CV is stored in our encrypted database.

• Updates: You may replace your CV at any time by submitting a new version.

• Withdrawal: You have the "Right to be Forgotten." You may request the deletion of your data at any time, subject to our legal retention obligations.
  
  

6. Cookies & Analytics

We use cookies to remember logins and track aggregate web traffic (which does not identify individuals).

• Control: You can disable cookies in your browser settings, though this may limit website functionality.
  
  

7. Equal Opportunities

Kleboe is an equal opportunities employer. We do not discriminate on any grounds. We may use anonymised information for diversity monitoring to ensure fair treatment across all recruitment processes.

8. Your Rights

Under UK law, you have the right to:

• Request a copy of your data.

• Rectify inaccurate information.

• Object to processing based on legitimate interests.

• Request data portability.