Information for Staff:

Emergency Action Plan Template for Coaches/Sponsors to Complete and Keep ON HAND for practice and events. Share a copy with visiting coaches. If you want to hand it in to Athletic Secretary, we will make a copy and give to visiting coaches for you.
- - - - EAP Template

Step FOUR

Create your handbook and get it approved

Step FIVE

Let the Activity Principal and Secretary know what your tryout day(s)/time(s) are and get on the practice/space schedule

Conditioning/Practice Calendar(Scheduled Events are not reflected on this calendar and have PRIORITY over practices/conditioning. Coaches should be checking the Events Calendar to communicate changes as they develop.)

Tryouts and Off-Season Conditioning(Navigate using the tabs at the bottom of the document)

Take Inventory: TEMPLATE-make a copy and save with a new name
Plan a Parent Night and email wvh-activities@k12northstar.org to reserve the day/time/space
Ensure all assistant coaches/volunteers have all approved training and background checks BEFORE they interact/assist with the team.

Step SIX

Have a beginning of season meeting with Activity Principal to discuss results from last season's parent/athlete feedback and set goals for current season.
Senior Night -- Schedule and Coordinate the Senior Night with wvh-activities@k12northstar.org
Awards Night -- Schedule and Coordinate with wvh-activities@k12northstar.org

SEASON: START & DURING

Step SEVEN

Team Pictures -- Send a copy of the team picture to wvh-activities@k12northstar.org (or let them know when the team pictures are taking place)
Always maintain and up-to-date roster with BigTeams and wvh-activities@k12northstar.org Any time an athlete joins or leaves the team, you need to update the roster with BigTeams AND wvh-activities@k12northstar.org .
Check Attendance daily to ensure athletes are not participating if unexcused tardies, absences, etc.
Keep Arbiter, Hudl, MaxPreps updated (sport dependent on which site is used)
Check Eligibility for the season
Check Eligibility weekly for travel
Check out uniforms/gear to athletes and keep track: TEMPLATE-make a copy and save with a new name and share with wvh-activities@k12northstar.org

END of SEASON

Step EIGHT

Closing Inventory turned in
Ensure the account is in the positive (nothing is owed from the season)
Turn in keys and complete the coach's end-of-year checklist
Have an end-of-season meeting with the Activity Principal
Submit list of who receives a Letter, a Bar, or a Certificate of Participation to the Activity Principal or Athletic Secretary

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