1. Get to the point within the first two sentences.
2. Focus on the who, what, where, when, and why. "The facts, ma'am, just the facts."
3. Stick with everyday language to ensure your message is clear. Use "use" instead of "utilize."
4. Delete extraneous words to be concise. Use "to" instead of "in order to" and "with" instead of "together with" or "in conjunction with."
5. Shorten sentences to keep them under 30 words.
6. Avoid jargon, acronyms, and idioms.
7. Start sentences with action verbs.
8. Consider alternative ways to get your message across.
Family Event Example
Who: 3rd grade families
Quién: Familias del 3er grado
What: Family Literacy Night
Qué: Noche de Lectura Familiar
Where: Broadus Wood Elementary Cafeteria
Dónde: Cafeteria de Broadus Wood Elementary
When: Tuesday, November 1, 2022 at 6:00pm
Cuándo: martes, 1 de noviembre, 2022 a las 6:00 pm
Why: You are your child’s first and most important teacher! Come learn new and exciting strategies for reading at home. Dinner and childcare will be provided.
Por qué: ¡Usted es el primer y más importante maestro de su hijo! Venga a aprender nuevas y emocionantes estrategias para leer en casa. La cena y el cuidado de niños serán proporcionados.