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AI Readiness Toolkit for Administrators
What is the AI Toolkit?
The Hawaii Department of Education (HIDOE) AI Toolkit is a hands-on guide crafted to support every Hawaii administrator – whether at a school, complex area, or state office site. In an era shaped by Artificial Intelligence, this toolkit helps you effectively and responsibly integrate AI into your site's operations and curriculum. The integration of AI, as guided by this toolkit, is intentionally aligned with the HIDOE's 2023–2029 Strategic Plan, supporting its overarching priorities for educational excellence and operational efficiency.
It provides:
Step-by-step guidance to assess your site's current AI landscape.
Practical resources and templates for site-specific AI guidelines.
Support for discussions on topics like academic creativity versus academic integrity as appropriate.
This toolkit aims to demystify AI, offering steps and resources to confidently navigate the future of education. All integration efforts within this toolkit are purposefully guided by the Nā Hopena A'o (HĀ) framework, ensuring that AI implementation fosters a strengthened sense of Belonging, Responsibility, Excellence, Aloha, Total Wellbeing, and Hawai'i (BREATH).
We've included a template and a completed sample to support you through this process.
Phase 1: Envision & Assess – Setting Your Site's AI Roadmap
This phase helps you understand your site's current AI standing and begin mapping its future. It guides you to establish a clear direction for AI integration.
Identify Key Personnel
Purpose: To recognize and engage individuals who can champion AI initiatives and provide support within your site.
Guidance: Identify knowledgeable, enthusiastic individuals within your site's community to champion and support AI initiatives. Crucial for gathering information, leading discussions, and fostering a Strengthed Sense of Aloha (HĀ) through collaboration.
Action:
Utilize Part 1.1: Identify Key Personnel.
List informal AI Planning Group members and their potential contributions.
Priority II: High-Quality Educator Workforce in All Schools
Understand Your Site AI Landscape
Purpose: To gain a clear picture of your site's current AI tool usage, readiness and training needs.
Guidance: Collect insights through informal conversations, simple surveys, or observations of current practices. This is a practical assessment, not a formal audit, and helps identify areas related to a Strengthened Sense of Responsibility (HĀ) in AI use.
Action:
Utilize Part 1.2: Understand Your Site AI Landscape
Document current AI tool usage and assess staff and student readiness as applicable.
Priority III: Effective and Efficient Operations at All Levels
Define Your Site AI Vision
Purpose: To establish a clear path for how AI will support your site's educational or operational priorities and goals.
Guidance: Consider an evolving vision for AI that encompasses broad practical applications, positive outcomes or operational efficiencies. This vision should align with your site's strategic/academic plan and reflect how AI can support a Strengthened Sense of Excellence (HĀ).
Action:
Utilize Part 1.3: Define Your Site AI Vision.
Draft your site's concise AI Vision Statement or adopt/adapt the state's, ensuring it enhances learning and efficiency.
Priority I: High-Quality Learning for All
Phase 2: Strategize & Guidelines – Laying the Groundwork for Responsible AI Use
This phase focuses on developing essential frameworks and guidelines to ensure AI is integrated safely, ethically, and effectively. It's about proactive planning to address challenges and establish clear expectations.
Develop Site-Specific AI Use Guidelines
Purpose: To establish clear, site-specific AI use guidelines that ensure responsible and ethical integration for all stakeholders.
Guidance: Collaborate with your AI planning group to develop site-specific implementation details as needed that adhere to the state guidelines. These details should also promote responsible AI use that embodies a Strengthened Sense of Responsibility and Aloha (HĀ) in digital environments.
Action:
Utilize Part 2.1: Develop Site-Specific AI Use Guidelines.
Review existing guidelines and create or adapt site-level guidelines.
Priority I: High-Quality Learning for All
Priority III: Effective and Efficient Operations at All Levels
Plan Targeted Professional Learning
Purpose: To equip administrators with practical knowledge and pedagogical skills for responsible and effective AI integration.
Guidance: Allocate dedicated time and resources to professional development. Design a readiness-informed plan that progresses staff from AI awareness and foundational skills to practical application, empowering all personnel to leverage AI in ways that cultivate a Strengthened Sense of Excellence (HĀ).
Action:
Utilize Part 2.2: Plan Targeted Professional Learning.
Outline a Professional Development Roadmap, specifying topics, audiences, timelines, and resources.
Priority II: High-Quality Educator Workforce in All Schools
Establish a Communication Strategy
Purpose: To ensure transparent and ongoing communication with stakeholders regarding AI integration.
Guidance: Tailor messages for each audience including staff, students, and parents/guardians, adjusting as appropriate for specific sites. Outline how you will share information about AI, including key messages, channels, and frequency, fostering a Strengthened Sense of Belonging (HĀ) through communication.
Action:
Utilize Part 2.3: Establish a Communication Strategy.
Detail communication specifics for staff, students, and parents/guardians, as applicable for your site.
Priority III: Effective and Efficient Operations at All Levels
Phase 3: Implement & Evaluate – Integrating AI into Daily Site Life
This final phase brings your plans to fruition by actively integrating AI tools and concepts, while continuously monitoring progress, gathering feedback, and fostering a culture of innovation and shared learning.
Pilot AI Initiatives & Curate Resources
Purpose: To introduce AI tools and concepts in a controlled manner, allowing for experimentation and identification of effective resources.
Guidance: Select pilot programs that align with your AI vision and address identified needs. Encourage and support small-scale experiments by staff or teams. Prioritize tools and initiatives that clearly foster a Strengthened Sense of Excellence (HĀ), enabling personnel to apply knowledge and develop skills and dispositions.
Action:
Utilize Part 3.1: Pilot AI Initiatives & Curate Resources.
Plan pilot projects and curate a list of approved AI tools.
Priority I: High-Quality Learning for All
Priority III: Effective and Efficient Operations at All Levels
Monitor Progress & Gather Feedback
Purpose: To systematically assess the impact of AI integration and collect insights for continuous improvement from all stakeholders.
Guidance: Use various methods like surveys, focus groups, and observations to assess AI's impact. Implement scheduled review meetings and feedback mechanisms, including specific questions to assess AI's influence on a Strengthened Sense of Responsibility (HĀ) among all personnel, beyond traditional metrics.
Action:
Utilize Part 3.2: Monitor Progress & Gather Feedback.
Include timelines for surveys, focus groups, and document key findings.
Priority I: High-Quality Learning for All
Priority III: Effective and Efficient Operations at All Levels
Cultivate Continuous Improvement
Purpose: To foster an environment that encourages experimentation, collaboration, and ongoing refinement of AI practices based on application and feedback.
Guidance: Dedicate meeting time for AI discussions and opportunities to share best practices to build a vibrant community of practice. Actively highlight and share successes where AI has demonstrated a Strengthened Sense of Belonging (HĀ), fostering a culture of innovation rooted in our core values.
Action:
Utilize Part 3.3: Cultivate Continuous Improvement.
Reflect on successes, challenges, and identify top priorities for continuous improvement.
Priority II: High-Quality Educator Workforce in All Schools
Priority III: Effective and Efficient Operations at All Levels
Student Facing Programs
This section covers the top three student facing AI programs being utilized at our schools. Each selection offers unique benefits, directly enhancing student learning experiences and empowering educators to create more effective and personalized classrooms. Submit a ticket to ServiceNow to start the process of application approval and access.
Khanmigo
Key Features
AI-Powered Tutor: Provides personalized, Socratic-style guidance for learning across subjects (Math, Science, Humanities, Coding).
Writing Coach: Offers real-time feedback, supports debate, and fosters collaboration on writing tasks.
Concept Deepening: Guides students to discover answers themselves, promoting critical thinking over rote memorization.
Accessible Learning: Integrates with Khan Academy's vast, free content library.
Magic School
Key Features
Lesson & Resource Generation: Quickly creates lesson plans, rubrics, assessments, and differentiated content.
Personalized Feedback Tools: Teachers can use AI to generate tailored feedback for student work (e.g., writing).
Student Room Management (MagicStudent): Teachers can set up structured AI-powered activities and monitor student engagement in a safe environment.
Time-Saving for Teachers: Frees up educator time for direct student interaction and support by automating administrative tasks.
School AI
Key Features
AI "Spaces": Customizable interactive learning environments where students can chat with AI characters (e.g., historical figures, book characters, subject experts).
Personalized Exploration: Allows students to ask questions, dive deeper into topics, and get extra help in a dynamic setting.
AI Literacy Building: Engages students in responsible AI use through structured interactions.
Accessibility: Features like speech-to-text and dictation enhance accessibility for all learners.
Approval Process
School Level Approval Process (Recommended)
This process partners HIDOE schools with the state to thoroughly evaluate digital programs, including generative AI tools. By beginning with a local-level review, schools gain crucial insights, ensuring alignment with their needs and protecting student data and privacy before moving forward with state-level support.
State Level Approval Process (Coming Soon)
The state partners with schools to navigate the complexities of digital program adoption. Following the school's initial evaluation, the state provides support and guidance on network security, student safety, and data privacy, working collaboratively to address any potential challenges and ensure a secure and effective learning environment.
Support Options
Office of Curriculum and Instructional Design
Capacity building and
implementation support.
Office of Strategy, Innovation and Performance
Data privacy and
sharing support.
Contact us at: shane.asselstine@k12.hi.us
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