GENERAL INFO

SELECTION PROCESS

All parents will be emailed a registration form on 24 April, 2023.

Students will choose three programmes and rank them based on their preferences.

We will try our best to give students their number one choice; unfortunately, this is not always possible. Criteria for placing students in programmes vary and may consider grade,  gender, or age balance.

The registration must be completed by 28 April at the latest.

If you have more than one child in Grades 8-11, please fill out a form for each of them.

Students will be informed of which programme they are in by 12 May.  Students have a short window in which they can request changes. Any change request must be made by 16 of May. A trip confirmation form will be sent to parents by 18 May at the latest and must be returned to the MS/US secretary or Activities Office by 23 May.

Once the programmes have been determined, further information will be sent home. You must closely follow ALL instructions so that we can keep our commitments regarding these trips for our 380 students and faculty.

PROGRAMMES' SIZE

Programmes will range in size from 10-36 student participants. Programmes that do not have enough students registered might be canceled. Students registered for canceled programmes will be allowed to register for other programmes.

PROGRAMMES' ITINERARY

Programmes' itineraries are preliminary at this point in the process and are subject to change. The detailed itinerary and updated packing list for each trip will be available in the second half of August.

REQUIRED DOCUMENTATION/OBLIGATIONS

To register, all forms must be completed/signed:

1. Registration Form - online sign up - April-May

2. Trip Confirmation Form - May 

3. Trip payment - complete trip payment will be required at the beginning of June 2023 (please note the date stated on the invoice).

4. Field Trip Permission Form - August/September

5. VISA (if applicable). Each student is responsible for acquiring the necessary visas on their own.

Programme confirmations will be due in May, and Field Trip Permission Forms will be distributed to students when school resumes in August.

PAYMENT PROCEDURE

Payments will be required at the beginning of June 2023. Payments will need to be settled within two weeks from the receipt of the invoice. The exact date will be stated on the invoice. If a trip change is requested after bookings have been made, the family will need to carry all the costs that cannot be recovered. The school reserves the right to drop students from the trip (at the school's discretion) if the payments are not settled in time. 

NOTE: ALL TRIP COSTS ARE SUBJECT TO CHANGE DEPENDING ON UNFORESEEN CIRCUMSTANCES, VENDOR PRICE CHANGES AND SCHEDULING. IF THIS HAPPENS, ALL PRICING WILL BE ADJUSTED, AND ALL STUDENTS AND PARENTS WILL BE NOTIFIED IMMEDIATELY OF SUCH CHANGES IN THEIR ACCOUNT BALANCES.

SAFETY AND SECURITY

The WWW programme expose students to a degree of risk that is atypical of regular on-campus classes. While the trips involving travel, physical activity, and exploration are not risk-free, safety is of paramount importance and is emphasized as courses are planned and take place.

Teachers and Advisors are briefed about what to do in an emergency and have the authority to make decisions, change the itinerary, or do whatever else is necessary to ensure the safety of the students.

You can be assured that the school takes the safety of the students and advisors seriously. If conditions warrant, a trip may be changed or canceled due to concerns about safety, political instability, or security. In these situations, ISP cannot guarantee refunds.

MEDICAL/INSURANCE

Parents are required to update the health information of their child at the Nurses Office before leaving for the trip. The school and advisors need to be aware of any medical issues, physical conditions or allergies, and any medications students will be taking during the trip. For information about recommended shots or boosters for a specific country, each parent must consult with a physician at least six weeks before the student’s departure.

The trip advisors will carry a first aid kit containing typical items that might be needed. Advisors have access to an emergency phone number to get medical advice outside of the country. For international trips, insurance coverage is included in the fee and does not need to be purchased independently.

It is strongly advised that if your child chooses a trip within the Czech Republic that involves outdoor activities, you make sure their Tick-borne Encephalitis vaccinations are up to date.

COVID-19

At the moment (April 2023), all EU countries have lifted travel restrictions. However, some states, local, and territorial governments might have travel requirements by the time of the programmes' departure, such as requiring people to wear masks, get tested, be vaccinated to enter the country, or stay isolated for a period of time after arrival. Before the departure date, please check for requirements at the destination, and anywhere your child might stop along the way. ISP will be checking for any updates, as well, and will keep you posted should the situation change. Keep in mind these can change often and quickly depending on local conditions. It's also important to understand that the COVID-19 situation varies in each country, such as the spread level and the presence of variants.

Should any travel restrictions connected to your child's trip arise, it is an obligation of the parent to guarantee the child meets all necessary obligations to travel. If we are forced to cancel or change the trip based on COVID-19 restrictions or spread, we will try to recover as many costs as possible.

In the case of a student being placed in isolation or quarantine due to local rules, it is the responsibility of parents/guardians to attend in person and accompany their child through the completion of quarantine procedures. Under these circumstances, parents/guardians accept full responsibility to pay for the cost of transportation for return trips where quarantine procedures prohibit the student from returning with the group as planned.

PASSPORT AND VISA REQUIREMENTS

For international trips, it is recommended to have a passport with at least six months of validity remaining; however, the required length of the passport's validity differs in each country.

Visas may be required depending on the student’s passport and the trip selected. The visa cost is NOT included in the trip fees, and the visa price may vary. The school will provide as much information as possible for obtaining the necessary visas and assist as much as possible; however, obtaining such visas is the parent's responsibility!