Board Minutes


Wednesday, September 10th

White Bear Lake Area High School Room 1021/Student Union 

1. Call to Order
 The meeting was called to order at 6:10 PM by Beth; Amanda seconded

2. Approval of Minutes Beth moved to approve the minutes of the last board meeting held Tuesday, August 5th, 2025. Motion was seconded by Ryan and the minutes were approved.

3. Financial Policies
 Financial policies for the organization were discussed.  The following policies were approved:

·   $11,937.88 To ensure proper financial controls, the Vice President (who does not have check signing authority) shall review monthly bank statements.
 -Park Cottage Grove will be paying us $654 for their portion of the Mental Health Shirts
 -Private donor will also be paying us $595 for their portion of Mental Health Shirts
 -Concessions 70/30 split (they will give us a balance at the end of the season)
 -Pizzas that were purchased for the Duluth trip will be reimbursed from the school district

4. Programs
 Programs will be provided to each player, this Saturday (13th). If additional programs are needed we can request additional. NO bill will be provided until the end of the season when all is completed.
 --LIVE STREAM-Tom Richie -live streaming option for parents
 -follow up with Gittins; He said he has talked Peloquin about his ability to do this.
 -legal questions; can the boys legally be put on the website. 

5. Other Business


6. Next Meeting
 The next board meeting shall be held on Wednesday, October 8th 6-7:30 PM @ White Bear Lake High School Room 1020

7. Adjourn

The meeting was adjourned at Beth 7:47PM Ryan Seconded 



Tuesday, August 5th

White Bear Lake Library Lions Den

Proper written notification of this meeting was provided to board members 7 days in advance of the meeting.  The following board members were present: Mindy S, Amanda B, Dan O, Ryan D, Kerry F, Taelynn G, Beth W, Gabe P 

1. Call to Order Beth W called to order at 6.21 PM, Amanda seconded 

2. Approval of Minutes Beth moved to approve the minutes of the last board meeting held Tuesday, July 8th 2025. Motion was seconded by Amanda and the minutes were approved.

3. Financial Policies
 Financial policies for the organization were discussed.  The following policies were approved:

4. Programs
 The following events were discussed

5. Other Business

6. Next Meeting
 The next board meeting shall be held on Wednesday,September 10th, 6:15 pm at High School.

7. Adjourn

The meeting was adjourned at 7:43 PM Beth motioned to adjourn  Ryan second. 

Tuesday, July 8th 

White Bear Lake Library Lions Den

Proper written notification of this meeting was provided to board members 7 days in advance of the meeting.  The following board members were present: Mindy, Dan, Ryan, Amanda, Beth, and Coach Taelynn Gittins 

1. Call to Order
 The meeting was called to order at 6:18.02 motion by Beth ] by second by Ryan 

2. Approval of Minutes Beth moved to approve the minutes of the last board meeting held Thursday, April, 8th 2025. Motion was seconded by Ryan and the minutes were approved.

3. Financial Policies
 Financial policies for the organization were discussed.  The following policies were approved:

4. Other Business

6. Next Meeting
 The next board meeting shall be held on Wednesday, August 13th. Do we want to move to a different week due to try-out week?
 Agreed to meet on Tuesday, August 5th at 6:15pm Lions Den

7. Adjourn

The meeting was adjourned at 7 57pm Ryan second. 

Tuesday, June 17th 

White Bear Lake Library Community Room

The following board members were present: [Beth, Ryan, Gabe, Coach Gittens, Dan, Amanda Mindy].





Adjourn

The meeting was adjourned at 7:41 pm MOTION BY BETH; RYAN 2ND
Tuesday, May 13th

WBL High School Room 1021

*Proper written notification of this meeting was provided to board members 7 days in advance of the meeting. 


The following board members were present: [Beth, Ryan, Lisa, Gabe, Coach Gittens, Dan, Amanda Mindy].




 Tuesday, April 8th

WBL High School Room 1021


The following board members were present: [Beth, Ryan, Lisa, Gabe, Coach Gittens, Mindy].




Thursday, March 20th 2025
The following board members were present: Beth, Coach Gittens, Cindy, Ryan, Dan, Gabe 


Wednesday, February 12th 2025 

The following board members were present: Ryan, Amanda, Mindy, Beth  

Adjourn

The meeting was adjourned at 7:35 Beth adjourned; Ryan seconded.

Next meeting is Wednesday, February 12th 6-730 WBL Area High School Room 1021
 6:10 meeting called to order Crystal; Courtney seconded 

Crystal noted  $9,663.96 is being carried over to the New Year and is balanced within the account. 

Beth, Gabe, Ryan are continuing on with the Booster Board.
 Four positions available this year: President, Vice President, Secretary, Treasurer, Member At Large

Descriptions listed in the bylaws-can be distributed via email following the meeting

President-Elizabeth Wielinski (Marie)seconded 

Vice President- Gabe and Mindy; board votes Mindy Stepnick 

Treasurer- Ryan Degneau-Board vote Ryan 

Secretary- Gabe; Board votes Gabe. 

At Large Members: Amanda Barghini, Dan Olson 

Fundraising-Zeffe, online donations, sign-up genius, electronic payments was set up last year.
 Parent booster-USA-how to promote fundraising. 

Survey results-indicating that the coaches weren’t a part of the program; Freshman, sophomore team did not have a team event. Coaches were not communicating well with the booster club. 


 6;38 adjourned crystal; Courtney seconded.


Next meeting is Wednesday, January 8th 2025 6-7:30 WBL Area High School Room 1021
 Wednesday, December, 11th, 2024
 Meeting called to order: 6:19pm courtney seconded
 Role call: Courtney, Crystal, Ryan Beth
 Discussion surrounding booster positions for the 2025 soccer season:
 Beth Wielinski is willing to be President or remain at secretary 

Mindy Stepnick is willing to participate with booster (vp; member at large)
 Dan Olson is willing to participate with booster; Ryan notes time commitment 

Ryan Degneau is willing to take over Treasurer, or Secretary  

Gabe P. is willing to be President, Vice President or remain at member at large 

Anne Gonzalez (Dino’s mom) had expressed interest in a booster position.
 Kerry Feirn will remain at her same level of commitment-member at large. 


 Discussion surrounding access to email 


 Reminder for Beth to email Jon to unlock the room 1021 ahead of January 8th so that it is ready prior to the meeting.

 Send out an email blast to booster parents regarding the next meeting on January 8th 6pm-730pm.
 6:52pm adjourned Beth; Courtney seconded

Wednesday, November 13th 2024-Moved to Microsoft teams to accommodate the banquet the day before
 Role call: Crystal, Beth, Courtney, Ryan
 Meeting called to order: 6:04 pm Crystal-Beth seconded.
 Crystal presented and reviewed the budget and will upload to the team drive.
 Discussion around gifts that boys purchased for each other-board noted that it was for team comradery. Coach Gittens noted concern.
 Discussion around recruitment for board positions. Crystal, Booster President, distributed an email seeking out recruitment. Beth noted that she would assist in reaching out to interested parties to start the process in December. Next meeting is scheduled for Wednesday, December 11th.
 Why are you interested in this particular role?
 What skill set do you have that lend itself for this position?

Crystal made note of fundraising efforts that are already tied to the bank accounts for future use.
 Discussed the banquet-had more plates, no warmers, told Red Luna that we were starting 30 minutes earlier.
 Crystal Adjourned at 631pm second by Gabe

Thursday, October 10.2024-moved due to sectional game with Two Rivers on Wednesday

Role call: Ryan, Courtney, Crystal, Beth, Marie 

Call to order 6:07 Ryan-second 


 Banquet-hockey tryouts are the 12th of November 

  Hours are 530-8pm
 Proposed Banquet ideas: 

RSVP-through sign up with a charge for $5 

Seeking volunteers for slide shows -pictures 

Crystal is considering do the slideshow-and going to ask for people to drop 

                        pictures into a drive

Budgeted for all program gift $3850 +$500 coaches gift  = $4700

*long sleeve t-shirt conference schedule on the back 

$1600-(estimating $2500) Red Luna Catering 

$1000 desserts -Anything bundts cakes Ryan will pick up 

No decorations 

Next steps: Beth will confirm details with Jon upon his return from vacation


 10 seniors leaving the end of the 2024 season. 

Handful of people have replied to the email that Crystal sent out back about booster spots

Booster members can get into home games for free next year

Discussion surrounding team events and asking coach involvement vs parent volunteers; Survey touched on communication/team and coaches with parents 

Compost was tabled and will relook at it for next year

Fundraising was more the coach’s clinic-$18,000

Cub was approximately ~$1000


 Should have a meeting with Coach Gittins to meet the new booster board and discuss how the season went and what could go better for next season. 


 Discuss January meeting and arranging the new board and new positions and Coach Gittins meeting the new board members. 


 Starting budget: $11,566.87

Remaining: $6307.22 (estimated) 

Meeting adjourned at 7:17pm. Courtney second.

 


9-11-2024 6-7:30pm White Bear Lake Area High School Room 1021
 Roll Call- Crystal, Courtney, Beth, Ryan, Gabe, Marie
 6:12 called the meeting to order Crystal; Gabe- second

Talked about theme nights-

·Parent night-Crystal wanted to continue with this; Flowers (September 14) 

oGabe will work with getting flowers (neighbor is florist) 

·Teacher night-on the 19th Kerry wanted to do this 

·Senior night -(before the game; smaller gift-then at the banquet do something bigger)

oPrevious gifts-chopper glovers/gym bags  

oAsk the boys about gift ideas 

oGabe will take on gift ideas for this event. 

oThis is scheduled for the 24th of September 

oPhotography has been confirmed for these events with Lisa. 

Banquet discussion brought up by Crystal-discussion about having it at the student union.  

·Banquet request -For October 23-25 (media request)

·Discussion surrounded would it be worth it while (underclassman) 

·There are no JV reps/9th grade reps to support the teams 

·Previous Banquet was done at Manitou. Discussed an idea of having another meeting to discuss to banquet details 

·President is sending out a survey about program details to send to the athletic director; what could go better, what went great, what can the booster board do better? 

oAdvertised the idea of booster positions  

§Available Board Positions: President, Vice President, Treasurer 

Misc Events:  9.20 event Pinz for varsity; Coach Gittins is working to coordinate the bus. 

7:16 Maria adjourned Gabe second


Next WBL  Library 9-11-2024 6-7:30pm


8-14-2024 WBSC

Roll Call- Beth, Ryan, Gabe, and Leah, and Courtney is via telephone. 

Review roles/responsibilities of booster club positions

Secretary

Keep the minutes of the proceedings of the membership and the Executive

Board, shall see that all notices are duly given in accordance with these Bylaws, shall be

responsible for the publishing of meeting minutes, shall manage and keep an accurate tally of

the volunteer records and, in general, perform all duties incident to the office of Secretary and

such other duties as may be assigned by the President or the Executive Board.

Treasurer

● Prepare an annual budget for review and approval by the members.

● Ensure that numbered receipts are provided for cash received by the organization.

● Ensure that all funds are timely deposited in the organization’s authorized bank

account(s).

● Ensure that payments and disbursements are authorized by approved budget, or an

amendment to the budget.

● Present a written financial report (including income and expenditures and comparing

budgeted amounts to actual year-to-date amounts), at each General Membership

Meeting of the membership and at other times as requested by the Executive Board.

● See that an annual financial review or audit, as appropriate based on budget size, is

conducted and presented to the Executive Board, General Membership, and other

stakeholders.


The Vice-President shall be a member of the Executive Board

and, in the absence of the President, shall perform the duties of the President. The

Vice-President shall perform such other duties as are assigned by the President or the

Executive Board.

The President shall be the principal executive officer of the organization and, subject to the control of the Executive 

Board shall in general supervise and control all of the activities of the organization. The President shall be a member of 

the Executive Board and, when present, shall preside at all meetings of the Executive Board and all meetings

of the membership. The President shall vote only in the case of a tie in a vote of the Executive

Board or the membership. The President shall select and appoint the chairpersons of all

Standing and Special Committees and shall be an ex-officio member of all committees of the

organization.

At-Large Members. There may be zero to three (0-3) At-Large Board Members.

Their duties shall include attendance of the meetings, advisory capacities and selected duties

as defined by the board. At-Large Board members will be elected by a majority vote of the

Executive Board.

990N filed 7-23-2024

Fundraising updates-Photo included on Flier

Campaign- How do we want to implement Per Team set up 

Kwik Trip - Set up and published on site

Cub Foods- 9/21/2024 on Rt 96 1400-1900 5 hours,  2.5 hour shifts up to 10 kids per shift

Compost - 10/26/2024 awaiting confirmation eta after 9/2024 *tentative date

Programs - Courtney is handling. 

Event Updates

Hugo Legion Dinner - 227 round tables (15) holds 8 people per table cost per person $10.00, set up fee $10/table 8/24/2024, $100 bottomless fountain drinks  5pm-7pm, RSVP by 8/18/2024 $15.00 per plate, Gabe voted and Beth 2nd. 1600 set up Ryan, Gabe, Beth and Crystal for Set up.

Theme Nights

Teacher 9-12, with Girls, kids nominate a teacher, invite teachers and bring gifts. Just varisty.

Parent 9-14, 

Youth TBD, 

Senior Night, 

 

Photos **Ask Coach for students to do photography & Request help from parents

Banquet date November 11/7/2024 Tentatively 1800

Budget Recap

Need Young Pictures of Seniors to be emailed to us. August 23, 2023. 

Open Forum

Communication??

07-10-2024 WBL Library

Roll Call 

Gabe, Courtney, Ryan, Crystal, Beth

Fundraising dinner updates, Legion in Hugo-8/24/2024 need to finalize cost and set up payments. Charge cost to family-players will be covered.  The intent is comradery. 

Team Building updates? - Group MNUFC viewing for all programs, individual teams later once teams are announced. 

Team Managers are just for varsity or program level? 

Updates on program ad  sponsors - preliminary due to printer end of July, final with photos asap in August

Senior banners- partnership with girls program Voted yes! 

Theme Night Game Dates 

Teacher Appreciation 09/12/24 with Girls- no photographer- 

Parent Night 14 Sept @ 1300

Senior Night 24 Sept @ 1900

Youth Night TDB double header with Girls Wednesday August 28th vs Eagan or Sept 5 vs Irondale

Crystal: Snap Raise: Letter writing campaign Excelsior, maybe? Check Snap Raise again verse- TBA

POC Ryan & Courtney: Cub foods- White Bear Township 9/21 (double check JV&V) 1 session each store *verify game schedule to include non-conference. Beth will check on the second event.



6-12-2024

Roll Call

*No mandatory fundraising criteria iaw By-Laws

Updates for fundraising items:

POC Item

1-POC Ryan: Spaghetti dinner @ VFW Post 1782-

Hugo Legion-waive fees, chef, per plate no 8/17 booked only other is 8/24

2-POC Crystal: KWIK Trip car wash cards -All ready on site

Booth 6/27/2024 Marketfest-need volunteers 5:30 set up 4th street 6:pm start-orange out photo

3-POC Courtney: Sponsorships from local businesses/employers Voted on using previous vendor-avoid set up fees.  

4-POC Crystal: Snap Raise: Letter writing campaign Excelsior, maybe? Check Snap Raise again verse- 

Youth camp canx-

Communication-Add social media presence 

5-POC Ryan & Courtney: Cub foods- White Bear Township 9/21 (double check JV&V) 1 session each store *verify game schedule to include non-conference.

6-POC TBD: Advertisements in programs - Courtney

7-POC Marie: Heggies Pizza-Removed from fundraising efforts

8- Budget Needs? 

Hudl -No funds needed-per coach

Photographer for games - Lisa Dutton for special events, need dates or different photographer, coach  Teacher Appreciation Night 9/12/2024.

Beth Donahue- Senior Banners (flat rate $25)


Team building events - 

Try Loons game Look for 9/28,

Watch Parties for soccer players


Team meals- 9 meals

Day prior to the game, look for donations from food vendors, for 30 people

Varsity bags-not supplied by booster

Status of old bank account closure-Closed

Funding for an additional coach ~ 4K (Gittens item): John Brose- Gabe second

T-shirts $3600.00 - Tabled will consider at the next meeting.

Open forum


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5-15-2024 North Campus

Roll Call- 

Courtney Gibbs, Marie Rickmeyer, Ryan Degneau, Crystal Orsello, Coach Gittens

Crystal -Call meeting to order, Ryan Seconded

Item 1→Assign main POC for each approved fundraising event-Set up Signups and publish-see notes on below items

Item 2 - Request from captains for lighting budget. Fee was waived as per Coach, confirmed in email with facilities on 5-16-2024

Item 3 - Discretionary allowance on budget for warm ups (if needed). Approved up to 5

POC Item

1-POC Ryan: Spaghetti dinner @ VFW Post 1782-Approved may move to Hugo…

2-POC Crystal: KWIK Trip car wash cards Approved

3-POC TBD: Sponsorships from local businesses/employers Boys will lead this effort

4-POC Crystal: Snap Raise: Letter writing campaign Do not automate use Cashless donations for opt-out

5-POC Ryan: Cub foods 

6-POC TBD:Advertisements in programs - 

7-POC Marie: Heggies Pizza 

Item 2→Bags??- Published on Team Store-not a fundraising effort

Item 3→Current Inventory list of items on hand to assess any future expenses-Crystal has items gathered but do not know what else is out there-Currently a cooler and box of party supplies (plates, etc).*May need ‘Pinnies’

Item 4→Current status of old bank closure, funds transfer to US Bank, and add Treasury for online access. * New Account open, still need to sync with Christy to close previous account and transfer funds.

Item 5→ Need a new booster club meeting location!!!! Bear Town for next meeting

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4-10-2024 WBL High School North Campus 6:00pm-7:30pm in Student Union 

Roll Call-

Courtney Gibbs

Marie Rickmeyer

Ryan Degneau

Crystal Orsello

Coach Gittens

Crystal -Call meeting to order, Ryan Seconded

Vote on Fundraising ideas from previous meeting

Fundraising ideas proposed

1-Spaghetti dinner @ VFW Post 1782-Approved may move to Hugo

2-KWIK Trip car wash cards Approved

3-Sponsorships from local businesses/employers Approved, Boys will lead this effort

4-Letter writing campaign Approved- Do not automate use Cashless donations for opt-out

5-Cub foods Approved-seeking two locations

6-Coach Clinic (Need clarity if this is competing efforts with TCO clinics from Coach)-Clarity provided, Signup with early bird payment set up and will be published via google site, and Coach distribution.

7-Advertisements in programs - Approved

8-Butter Braids- NOT APPROVED

9-Heggies Pizza -Approved

Clarity on budget items from coach-Conditioning Camp, 5 coaches needed @$1K each total $5K for event- Board Approved expense. Camp cost for participants, $250, early bird $200 May 15, 2024. Set up Signup Genius with additional fees moved to participants.

Timelines:

Tryouts-August 12, 2024

Team Announcements-August 15, 2024

Parent Meeting-August 16, 2024

VFW Program Dinner/Fundraiser- August 17, 2024 (tentatively scheduled, need VFW input)

Half time theme discussion- consideration for lack of halftime for players-Pregame themes approved, not to interfere with half-time player/coach meetings

Clarity needed for budget items (need to set priorities of requested items overall-Coach)

Added items to approved budget with all members voting approved-full details on budget

Socks

Game Gatorades JV Varsity

All program work out shirts for conditioning camp-Youth camp participants

How many coaching staff/goalie coaches need funding? None for regular season activities

Gatorades? For all home games JV & Varsity? Home games- JV&Varisty only

Team building event input from Coach-Need time to brainstorm- are planning an end of season all program banquet- Potential Venue Vadnais Commons

Bags-TBD

Current Inventory list of items on hand to assess any future expenses-TBD

****Booster club approved opening a new bank account via Group SMS on April 12, 2024 due to inaccessibility of Royal Credit Union. Beth W. and Crystal O. established a new account on April 13, 2024 with US Bank. Funding transfer and old account closure is pending.

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3-20-2024 WBL High School North Campus 6:00pm-7:30pm in Student Union 

*Roll Call

Courtney Gibbs

Marie Rickmeyer

Ryan Degneau

Crystal Orsello

Agenda Reviewed and Crystal Orsello  motioned to begin meeting- Ryan Degneau second

Review of action items

Marie-Bank info

Marie received the banking information (checkbook and folders passed down from previous member W. Watson)

Crystal-Venmo (we will retain current bank and set up prior to next meeting,Crystal proposed and Marie second)

Crystal - Voting board member SMS set up- awaiting at large members contact information

Meeting date/time discussion (will move next month to 2nd Wednesday of month but retain current 3rd Wednesday schedule for the future)

Budget items

Voted on sock purchase (not to exceed $2,000), all attendees approved motion.

Fundraising ideas proposed-Will vote next meeting and request for POC assignments

1-Spaghetti dinner @ VFW Post 1782

2-KWIK Trip car wash cards

3-Sponsorships from local businesses/employers

4-Letter writing campaign

5-Cub foods

6-Coach Clinic (Need clarity if this is competing efforts with TCO clinics from Coach)

7-Advertisements in programs

Half time theme discussion- consideration for lack of halftime for players

Open Forum:

Clarity needed for budget items (need to set priorities of requested items overall-Coach)

How many coaching staff/goalie coaches need funding? 

Gatorades? For all home games JV & Varsity?

Team building event input from Coach

Meeting Adjourned

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---2-14-2024 WBL High School North Campus 6:00pm-7:30pm in Student Union 

*Introductions Member in attendance

Crystal Orsello  -President

Courtney Gibbs – Vice President

Marie Rickmyer -Treasurer

At-Large voting members:

Ryan Degneau

*Roles and Responsibilities- Will define individual roles as season progresses

*Coach Gittens Discussion Notes reviewed with members

         Parent first Meeting end of May 2024

         Using Hudl-need confirmation from Athletic Director and include cost on budget.

         Conditioning Camp June-July 2024 0900-1000 board noted conflicts with student summer activities to include other sports and family events.

*Youth Camp July 22-26, 2024 4-6pm Started brainstorming final day of camp fundraiser activities, will need to know the sign up numbers prior to organizing.

Community Service (Marketfest, Food Shelf. Etc.)

Jordan Clarke Foundation

All program photo - Did not discuss

All program banquet (coaches/players paid) Did not discuss.

Team Meals after home games Did not discuss.

*Finances

Formulate A Budget-Marie updated spreadsheet and loaded on google drive

         Add Royalty items for coaching staff

         Backpacks for all program The expense is of concern to include the program, will discuss with Coach next meeting.

-Purchasing Socks for program-Board will vote on expense next meeting once total is conveyed

Discuss new Bank options-Marie needs banking details and to be added to the account. Share previous treasurer’s contact information- Wade Watson

Venmo/cashless payment options-Crystal will set up

*Communication

         Groupme/Whatsup, etc. -Coach G wants Whatsup for players to ensure all information is disseminated at the same time.

         For Booster voting members will use sms text, discussed using team snap with parent liaisons, will discuss at next meeting after consideration time.

         Access to google drive files-Verified all present members have access

         Surveys – Discussed using surveys to solicit information pertaining to fundraising, game themes, and end of 2023 season results.

         Volunteer sign up (Sign-up Genius) Board approved using Sign up Genius for events

Brainstorm home game themes (up to 16)- Board will bring recommendations to develop survey by next meeting.

         Teacher Appreciation

         Youth Night (free entry with jersey)

Fundraising Plan of Action- in brainstorming phase

Heggies (logistical concern)

Kwik Trip

Alumni letters requesting donations- Alumni game during homecoming was discussed.

Using a website for fundraising letter campaigns

Establish milestones/action items.

-Bring game theme and fundraising ideas to next meeting.

-Crystal will set up SMS with members present and send out an email to voting members requesting their mobile numbers.

-Crystal will establish Venmo

*Open forum

Marie- discussed team building ideas across the entire program.

Need to identify team liaisons.