Board Minutes
**Next 6-12-2024 Bear Town 6:00pm-7:30pm
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5-15-2024 North Campus
Roll Call-
Courtney Gibbs, Marie Rickmeyer, Ryan Degneau, Crystal Orsello, Coach Gittens
Crystal -Call meeting to order, Ryan Seconded
Item 1→Assign main POC for each approved fundraising event-Set up Signups and publish-see notes on below items
Item 2 - Request from captains for lighting budget. Fee was waived as per Coach, confirmed in email with facilities on 5-16-2024
Item 3 - Discretionary allowance on budget for warm ups (if needed). Approved up to 5
POC Item
1-POC Ryan: Spaghetti dinner @ VFW Post 1782-Approved may move to Hugo…
2-POC Crystal: KWIK Trip car wash cards Approved
3-POC TBD: Sponsorships from local businesses/employers Boys will lead this effort
4-POC Crystal: Snap Raise: Letter writing campaign Do not automate use Cashless donations for opt-out
5-POC Ryan: Cub foods
6-POC TBD:Advertisements in programs -
7-POC Marie: Heggies Pizza
Item 2→Bags??- Published on Team Store-not a fundraising effort
Item 3→Current Inventory list of items on hand to assess any future expenses-Crystal has items gathered but do not know what else is out there-Currently a cooler and box of party supplies (plates, etc).*May need ‘Pinnies’
Item 4→Current status of old bank closure, funds transfer to US Bank, and add Treasury for online access. * New Account open, still need to sync with Christy to close previous account and transfer funds.
Item 5→ Need a new booster club meeting location!!!! Bear Town for next meeting
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4-10-2024 WBL High School North Campus 6:00pm-7:30pm in Student Union
Roll Call-
Courtney Gibbs
Marie Rickmeyer
Ryan Degneau
Crystal Orsello
Coach Gittens
Crystal -Call meeting to order, Ryan Seconded
Vote on Fundraising ideas from previous meeting
Fundraising ideas proposed
1-Spaghetti dinner @ VFW Post 1782-Approved may move to Hugo
2-KWIK Trip car wash cards Approved
3-Sponsorships from local businesses/employers Approved, Boys will lead this effort
4-Letter writing campaign Approved- Do not automate use Cashless donations for opt-out
5-Cub foods Approved-seeking two locations
6-Coach Clinic (Need clarity if this is competing efforts with TCO clinics from Coach)-Clarity provided, Signup with early bird payment set up and will be published via google site, and Coach distribution.
7-Advertisements in programs - Approved
8-Butter Braids- NOT APPROVED
9-Heggies Pizza -Approved
Clarity on budget items from coach-Conditioning Camp, 5 coaches needed @$1K each total $5K for event- Board Approved expense. Camp cost for participants, $250, early bird $200 May 15, 2024. Set up Signup Genius with additional fees moved to participants.
Timelines:
Tryouts-August 12, 2024
Team Announcements-August 15, 2024
Parent Meeting-August 16, 2024
VFW Program Dinner/Fundraiser- August 17, 2024 (tentatively scheduled, need VFW input)
Half time theme discussion- consideration for lack of halftime for players-Pregame themes approved, not to interfere with half-time player/coach meetings
Clarity needed for budget items (need to set priorities of requested items overall-Coach)
Added items to approved budget with all members voting approved-full details on budget
Socks
Game Gatorades JV Varsity
All program work out shirts for conditioning camp-Youth camp participants
How many coaching staff/goalie coaches need funding? None for regular season activities
Gatorades? For all home games JV & Varsity? Home games- JV&Varisty only
Team building event input from Coach-Need time to brainstorm- are planning an end of season all program banquet- Potential Venue Vadnais Commons
Bags-TBD
Current Inventory list of items on hand to assess any future expenses-TBD
****Booster club approved opening a new bank account via Group SMS on April 12, 2024 due to inaccessibility of Royal Credit Union. Beth W. and Crystal O. established a new account on April 13, 2024 with US Bank. Funding transfer and old account closure is pending.
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3-20-2024 WBL High School North Campus 6:00pm-7:30pm in Student Union
*Roll Call
Courtney Gibbs
Marie Rickmeyer
Ryan Degneau
Crystal Orsello
Agenda Reviewed and Crystal Orsello motioned to begin meeting- Ryan Degneau second
Review of action items
Marie-Bank info
Marie received the banking information (checkbook and folders passed down from previous member W. Watson)
Crystal-Venmo (we will retain current bank and set up prior to next meeting,Crystal proposed and Marie second)
Crystal - Voting board member SMS set up- awaiting at large members contact information
Meeting date/time discussion (will move next month to 2nd Wednesday of month but retain current 3rd Wednesday schedule for the future)
Budget items
Voted on sock purchase (not to exceed $2,000), all attendees approved motion.
Fundraising ideas proposed-Will vote next meeting and request for POC assignments
1-Spaghetti dinner @ VFW Post 1782
2-KWIK Trip car wash cards
3-Sponsorships from local businesses/employers
4-Letter writing campaign
5-Cub foods
6-Coach Clinic (Need clarity if this is competing efforts with TCO clinics from Coach)
7-Advertisements in programs
Half time theme discussion- consideration for lack of halftime for players
Open Forum:
Clarity needed for budget items (need to set priorities of requested items overall-Coach)
How many coaching staff/goalie coaches need funding?
Gatorades? For all home games JV & Varsity?
Team building event input from Coach
Meeting Adjourned
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---2-14-2024 WBL High School North Campus 6:00pm-7:30pm in Student Union
*Introductions Member in attendance
Crystal Orsello -President
Courtney Gibbs – Vice President
Marie Rickmyer -Treasurer
At-Large voting members:
Ryan Degneau
*Roles and Responsibilities- Will define individual roles as season progresses
*Coach Gittens Discussion Notes reviewed with members
Parent first Meeting end of May 2024
Using Hudl-need confirmation from Athletic Director and include cost on budget.
Conditioning Camp June-July 2024 0900-1000 board noted conflicts with student summer activities to include other sports and family events.
*Youth Camp July 22-26, 2024 4-6pm Started brainstorming final day of camp fundraiser activities, will need to know the sign up numbers prior to organizing.
Community Service (Marketfest, Food Shelf. Etc.)
Jordan Clarke Foundation
All program photo - Did not discuss
All program banquet (coaches/players paid) Did not discuss.
Team Meals after home games Did not discuss.
*Finances
Formulate A Budget-Marie updated spreadsheet and loaded on google drive
Add Royalty items for coaching staff
Backpacks for all program The expense is of concern to include the program, will discuss with Coach next meeting.
-Purchasing Socks for program-Board will vote on expense next meeting once total is conveyed
Discuss new Bank options-Marie needs banking details and to be added to the account. Share previous treasurer’s contact information- Wade Watson
Venmo/cashless payment options-Crystal will set up
*Communication
Groupme/Whatsup, etc. -Coach G wants Whatsup for players to ensure all information is disseminated at the same time.
For Booster voting members will use sms text, discussed using team snap with parent liaisons, will discuss at next meeting after consideration time.
Access to google drive files-Verified all present members have access
Surveys – Discussed using surveys to solicit information pertaining to fundraising, game themes, and end of 2023 season results.
Volunteer sign up (Sign-up Genius) Board approved using Sign up Genius for events
Brainstorm home game themes (up to 16)- Board will bring recommendations to develop survey by next meeting.
Teacher Appreciation
Youth Night (free entry with jersey)
Fundraising Plan of Action- in brainstorming phase
Heggies (logistical concern)
Kwik Trip
Alumni letters requesting donations- Alumni game during homecoming was discussed.
Using a website for fundraising letter campaigns
Establish milestones/action items.
-Bring game theme and fundraising ideas to next meeting.
-Crystal will set up SMS with members present and send out an email to voting members requesting their mobile numbers.
-Crystal will establish Venmo
*Open forum
Marie- discussed team building ideas across the entire program.
Need to identify team liaisons.