Facility Use
Facility Use Information:
PEM School Building and Facility Use
Plainview-Elgin-Millville Community School are available to public organizations with adequate insurance and are subject to policies and procedures outlined in the Facility Use Policy. If your organization would like information about using any of the school buildings in our district, call or email Megan Fort. All facility requests must be made in writing, and the forms may be found in the section below.
Megan Fort
mfort@isd2899.k12.mn.us
507-534-1806
If your group is non-profit, we also have a reduced fee scale.
Our goal is to ensure that your event runs smoothly.
Please contact us with any questions you might have regarding facility use at PEM Schools.
Questions:
Why do community groups pay to use school facilities?
Access to facilities involves added costs such as utilities, cleaning, consumable supplies, and additional wear and tear. These costs are absorbed by the regular classroom if not charged back to the user.
Where does the revenue from facility rental go?
The revenue is used to replace consumable supplies such as paper towels and toilet paper, offset utilities and personnel costs and maintenance of facilities and fields.
LIABILITY INSURANCE CERTIFICATE REQUIREMENT
Liability Insurance Certificate Memo
To: All Organizations/ Individuals Renting or Using District 2899 Facilities
From: Scott Flattum
PEM Activities Director
Re: Liability Insurance Certificate Requirement
Date: May 11, 2009
This memo is intended to communicate requirements for organizations or individuals wishing to rent or use District 2899 building space or athletic fields. District 2899 requires that a certificate of Insurance be provided to the district. The purpose of this certificate is to ensure that the renter is assuming liability as it pertains to their activities or those of their organization.
The insurance coverage requested is limited to liability. There is no requirement for the organization or for the individual to provide participants with accident or medical coverage – that is an issue between the renter and the parents of those participating in the activity or program.
All renters are required to submit a Certificate of Insurance to the District 2899 Activities Office prior to the event or activity. Rental agreements will be considered incomplete until this certificate is received.
Please have your insurance agent provide an original Certificate of Insurance showing the following:
• Additional insured as Plainview-Elgin-Millville Community School- Independent School District 2899 (for the event or time period that your organization is using district property).
• Effective date of the policy.
• Liability coverage in an amount no less than $1,000,000 per occurrence.
Certificates should be submitted to the District 2899 Activities Office, 500 West Broadway, Plainview, Minnesota, 55964.
If you currently have a Certificate of Insurance on file, please make sure your certificate covers the time period required, or contact your insurance agent for a renewal certificate.
Thank you for complying with this request. If there are any questions regarding this requirement, please contact me at 507-534-2188.