If you wish to make a Student Information request, please contact the District Office.
How to Request Data
To inspect public data or request copies of public data that the Janesville-Waldorf-Pemberton School District maintains, submit your request online or submit a written request to the Designee for public data at data.request@isd2835.org. Using the data request form is preferred but not required. You may also submit your written request via mail. If you choose not to use the data request form, your written request should include:
That you are making a request under the Data Practices Act, (Minnesota Statutes, Chapter 13);
Whether you would like to inspect the data, have copies of the data, or both;
A clear description of the data you would like to inspect or have copied including a date range for the data.
Prior to fulfilling a request, the District may contact you for the following reasons:
To ask for clarification or additional information to help fulfill the request;
To discuss options for improving the manageability of the request;
To advise you if the request may involve a charge or require pre-payment.
If you request access for the purpose of inspection, the District will not assess a charge or require you to pay a fee.
Fulfilling Data Requests
In order to fulfill a request, the District will do one of the following:
If the District does not have the data, the Data Practices Officer will notify you as soon as reasonably possible.
If the District has the data but the data is not public, the Data Practices Officer will notify you as soon as reasonably possible and specify in writing the legal authority for the decision to withhold the release of the data.
If the District has the data, and the data is public, the District will respond to the request appropriately and promptly, within a reasonable amount of time by doing one of the following:
Arrange a date, time, and place to inspect data at no charge.
Provide copies of the data as soon as reasonably possible at the cost specified.
You may choose to pick up copies, or have them shipped at the specified rate.
The Minnesota Government Data Practices Act does not require the creation or collection of new data in response to a data request, nor is the District required to provide data in a specific form or arrangement if not kept in that form or arrangement. Data prepared for inspection is typically always printed as a hard copy.
The Minnesota Government Data Practices Act does not require the District to answer questions that are not requests for data. Nevertheless, you may seek to know the meaning of data that has been retrieved.
Costs Associated with Data Requests
If you request electronic or printed copies of the data, the Data Practices Officer may require you to pay the actual costs of searching for and retrieving government data, including the cost of employee time, and for making, certifying, and sending the copies of the data.
However, if 100 or fewer pages of paper copies are requested, actual costs shall not be used, and instead, the District may charge no more than $0.25 for each page copied.
For requests totaling more than 100 pages, the District may charge the “actual costs” for producing the data, plus a per-page-cost for each paper copy produced.
“Actual costs“ for producing public data of more than 100 pages are computed by applying the lowest, hourly pay rate of the staff member who is authorized to handle such data for:
Searching for and retrieving data (if the requestor is not the data subject).
Making, certifying, sorting, and mailing the data.