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Watch the video below.
When you are done, scroll down to the simulation activity.
Access to Confidential Information
Access to Confidential Information
Key Take‑Aways
Need‑to‑Know Principle: Only people whose roles require the data should be able to see it. Access decisions are based on job function, not curiosity or helpfulness.
Tiered Permissions & Authentication: Use role‑based access controls (RBAC), strong passwords, MFA, and automatic time‑outs so that credentials can’t be misused.
Verification Before Sharing: Confirm the requester’s identity and authority every time sensitive details are shared—especially over phone, email, or chat.
Audit Trails & Monitoring: Keep system logs of who accessed what, when, and for what purpose; review them regularly to spot misuse or patterns of “snooping.”
Minimum Necessary Disclosure: Even when access is legitimate, share only the specific information required to accomplish the task, omitting unnecessary identifiers.
Training & Accountability: Provide ongoing privacy training, clear policies, and enforceable consequences so employees understand responsibilities and repercussions.
Data Lifecycle Security: Protect information from creation through storage, transmission, and eventual secure disposal (shred bins, encrypted deletion, etc.).
Simulator
Play the simulator below to practice what you learned and discuss as a team.
Debrief with your team
Debrief with your team
Discussion Points:
Confidentiality is role-based; access should be limited to those with a need to know.
Even well-intentioned sharing (e.g., with coworkers or friends) can lead to violations.
The importance of access logs, permission controls, and verifying identity before sharing.
When you are ready move forward, select Section Two below.
Section One:
Confidentiality Simulator
Section Two:
Public Communication Simulator
Section Three:
Email Simulator
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