Scholar Thank You Letter Writing Tips

Did you know that Illinois Tech donors fund 600+ scholarships every year for Illinois Tech students? Please help us thank them!

Take the time to reflect and put thought into your thank you letter! There are infinite ways for us to tell Illinois Tech donors how much their generosity to this university and your education means to us, but who they really want to hear from...is YOU.

Receiving thank you letters from students shows donors of the impact of their scholarship gift. Many donors continue to support scholarships because they know their gifts are deeply appreciated and that they are helping deserving students realize their potential. Your thank you letter will be sent to your donor or their representative, and may be seen by their family members, staff/faculty members affiliated with the scholarship/fellowship and the public.

Thank-You LETTER Contents

While your letter should be from the heart and can include anything, here are some guidelines to help you write to your donor.

Who are you?

Write briefly about your background and your family (i.e., Are you the first to go to college in your family?)

Why did you choose Illinois Tech?

Why did you choose your major(s)/minor(s)?

Your professional aspirations and career plans

What academic/extracurricular activities are you participating in (on and off campus) to prepare yourself to achieve your career/personal goals and to enhance your Illinois Tech experience?

Your appreciation to the donor for their generosity

How has your scholarship/fellowship impacted you personally and in terms of achieving your educational goals?

What was made possible with the scholarship/fellowship?

Mention relationships you have formed, favorite classes or professors who have inspired you, clubs you are involved in at Illinois Tech, volunteer work in the community, etc.

Your accomplishments this school year and/or that you're most proud of

Share any positive experiences you have gained from Illinois Tech after receiving the scholarship/fellowship. If you are graduating or have an internship on the horizon, provide details on what you plan to do after graduation or at your internship

DO NOT REPEAT CONTENT if you have written to the donor in previous years.

Format and Mechanics

Write in first person narrative.

There is no need to begin your letter with "Dear Mr./Mrs. Smith." Just jump right in.

You also do not need to sign your letter, as your name, year, major, and hometown will be added to your letter in a pre-designed template.

Do not date your letter. Some donors give scholarships to many students, and we send the thank you letters to them all at one time. This may result in a delay from the time you write your letter until the donor receives it.

Use spell check and grammar check tools.

Ask a friend or family member to proofread your letter. It is always good to have a second set of eyes to look over your writing.