Organizing a Hike

Please share the following information ASAP

• Date: Typically Sat or Sun in the middle of the month (for a primary hike) or last week of the month (for the second hike of the month.)

• Time: Early mornings after the park opens (usually 8 am)

• Location: Address, Exact Geo coordinates (+ a URL for a map with this geo-coordinate)

  • We rotate the hikes between Peninsula, South Bay and East Bay.

    1. Peninsula is Mountain View all the way up to 92 (Going further up than Redwood City reduces the participation drastically)

    2. South Bay is Sunnyvale to Morgan Hill to Milpitas ((Going further south than Morgan Hill reduces the participation drastically))

    3. East Bay is Fremont up to Hayward or Livermore. (Going further up than Hayward reduces the participation drastically)

  • Make sure there parking space for at least 20 cars at the trailhead

  • Make sure there is a picnic bench close to the parking for potluck. If there is none, we will have to add extra instructions for people to bring foldable benches/chairs.

• Parking instructions.

  • Carpool information. I tried to set up a carpool on https://www.groupcarpool.com/ but pick your own tool if there is something better.

  • Please check there is ample parking for 15+ cars for the group

• Trail Name/details: One from "All Trails" would be great but not necessary

• Description: Similar to https://www.facebook.com/events/4199727213454596/?active_tab=about

  • Park description: dogs allowed or not? Other restrictions

  • Hike description

  • Hike statistics

• Do some research into the park/trail's History, Geography, Physics, and Chemistry. Be prepared to talk about it before the hike begins.

• Potluck:

  • Create an event page at https://perfectpotluck.com/setup.php and share the link/PW

  • Make sure parking is close to the trailhead start/end

  • Make sure there is a place to sit/bench to put stuff on nearby

• Liability Waiver: Add the following sentence at the end

  • Everyone attending the hike here by agrees to the Liability waiver posted at

https://sites.google.com/iit-bayarea.org/iit-bayarea-hiking/liability-waiver 

• Past Hike's link: https://sites.google.com/iit-bayarea.org/iit-bayarea-hiking/home?pli=1

• Post Hike:

  • Post a short Thank you note on WhatsApp, FB and LinkedIn event pages.

  • Write a short summary of the hike with highlights, key learnings and how it added value to the Alumni. Feel free to collect quotes from fellow hikers. We will use this to post on social media.