Registration / Vendor Agreement

REGISTRATION FOR HOLIDAY BAZAAR 2019 HAS CLOSED

Thank you for your interest in participating at IGBIS Holiday Bazaar 2019. If you'd like to be in our mailing list for future events, please email: julie.arcidiacono@igbis.edu.my.

Holiday Bazaar 2019

IGB International School - 3rd Floor - Performing Arts Foyer

Tuesday, 10 December 2019, 9:00 am - 4:00 pm

Address: Jalan Sierramas Utama, 47000 Sg Buloh

There are two vendor categories for this event:

1) RM50 booth - 6x2.5' table and 2 chairs per vendor.

2) RM10 "Suitcase Sale", available for IGBIS parents only. Each "Suitcase Sale" vendor will be allowed to bring 1 suitcase (standard checked luggage size) filled with used items for sale. All items *must* be used. Some examples of what can be sold include used books, used clothes, and used toys. The allotted area will be approximately 100x150cm and there will be 2 chairs assigned per "Suitcase Sale" vendor.

Payment can be made at:

- Finance Counter at IGB International School, or

- via Bank Transfer to Detik Harapan Sdn Bhd. CIMB: 8007 19 3002. Please make reference to your booth name as listed in this IGBIS / Vendor Agreement and submit proof of payment to julie.arcidiacono@igbis.edu.my.

Once payment has been received, vendors will receive a confirmation email. The booth's name, along with description of goods for sale, will appear under "List of Confirmed Vendors" in the Holiday Bazaar website.

There are limited booth availability, so once we have reached capacity per category, the option to select said category will no longer be available.

Check-in: Security will direct pre-registered cars to park at IGBIS 2nd level car park. An event vendor registration table will be located at the venue near the booths. All vendors should check-in (sign Registration Sheet) between 8:00 - 9:00am on the day of the event and have their booths set-up by 9:00 am. *** Please note that external vendors WILL NOT be allowed into school before 8:00 am, as to limit the number of cars circulating in the carpark during student drop-off time.***

Restricted access: To ensure the safety of our students while classes are in session, vendors will have restricted access to the campus and will only be allowed to circulate in the following locations: carpark and adjacent turnstiles + Performing Arts Foyer area. Vendors agree to collect sale items at the end of the event, check-out (sign Registration Sheet) and exit the campus by 4:30 pm.

Table assignments: Booth locations will be assigned via number draw during vendor registration, and vendors will be directed to the corresponding numbered location during check-in.

The venue is a covered, non-air conditioned area. Vendors will be responsible for setting up their own areas and providing their own carts for transportation of goods. Vendors are welcome to bring additional props (such as tables and clothes racks) provided that it is within the allotted area. No power outlets will be available.

Cash boxes: Vendors will be responsible for their own cash box/receipts. We suggest providing change and alternate forms of payment (ex. credit card machines) as well as to provide products with an ample pricing range.

Liability: Vendors must keep aisles free of merchandise and will be limited to the space provided. No hanging of any materials will be allowed on the walls or ceiling. Vendor agrees to accept total liability for and hold IGBIS harmless from any action of vendor, vendor’s assigns or employees while participating in the Bazaar.

For sale - Goods: Approved crafts sale items include but are not limited to jewellery, clothing, toiletries, household goods, stationeries and books. IGBIS reserves the right not to accept vendors whose products are unfitting to the overall school atmosphere of this family event (for example, plastic weapons, etc).

For sale - Food & beverage: Approved f&b items include but are not limited to dried delicacies, cooked homemade meals, imported goodies, or fresh items. ***IGBIS is a nut-free facility - items to be sold may not contain nuts.*** Please clearly list any other allergens, whether the item contains beef, as well as non-Halal items.

Charities and non-profit organizations: Only charities with actual products for sale are welcome to submit this Agreement, subject to confirmation of attendance by the committee members.

Fire, Safety & Health regulations: ​Vendors agree to comply with local, city and state laws, ordinances and regulations including all applicable federal, state and local codes and regulations relating to the preparation and service of food products. All exhibit equipment and materials will be reasonably located within the booth and protected by safety devices where necessary. Vendors shall take all necessary fire precautions.

No Guarantee of Results: IGBIS does not guarantee any particular number of attendees or exhibitors.

Lost or stolen merchandise: IGBIS will not be responsible for any lost or stolen merchandise, property or money.

By submitting the information below, I indicate that I have read and understood the terms listed in the above mentioned Holiday Bazaar/IGBIS Agreement. Vendors are welcome to publicize this event and promote your goods for sale. Guests who are not current parents of IGBIS students will need to show our school security guards a digital copy of the invitation to gain entrance.