Learner Recruitment, Registration and Certification Policy
Learner Recruitment, Registration and Certification Policy
The overarching policy for Learner Recruitment, Registration and Certification Policy, including for the BTEC International Level 3 qualifications, is outlined in the ICS Admissions policy. Further course specific guidance is described in the HS Handbook and the HS Course Handbook.
The purpose of this policy is to provide additional guidance about Learner Recruitment, Registration and Certification in the context of the BTEC International Level 3 programs. In particular it is designed to ensure:
there is a fair and consistent approach to recruiting with integrity across Pearson qualifications
that accurate, up to date and auditable learner registration, achievement and certification records are maintained with Pearson
that these records are kept for 3 years after certification, in line with Pearson requirements.
Recruit with integrity: means that learners are enrolled onto qualifications that will benefit them and that will meet their aims and aspirations. You should enrol learners onto qualifications that they have the capability and opportunity to achieve.
Registration: informs Pearson about learners at the beginning of a programme of study
Key dates & actions: deadlines for registration and certification appear in the Information Manual on our website
Certification claim: the process of informing Pearson of learner achievement
Unit certification: learners who have not completed sufficient number of credits to receive the full qualification can be certificated for the units that they have achieved.
Exams Officer: responsible for timely, accurate and valid registration, transfer, withdrawal and certificate claims for learners.
Programme Leader: responsible for ensuring learner details held by Pearson are accurate and that an audit trail of learner assessment and achievement is accessible.
Quality Nominee: responsible for coordinating and monitoring the learner details held with.
Senior Management: responsible for overseeing the registration, transfer, withdrawal and certificate claims for learners to ensure that Pearson’s deadlines are met.
To make sure that there is a fair and consistent approach to recruiting with integrity across
To register individual learners to the correct programme within agreed timescales.
To claim valid learner certificates within agreed timescales.
To construct a secure, accurate and accessible audit trail to ensure that individual learner
registration and certification claims can be tracked to the certificate which is issued for each earner.
Registration: registration starts the Quality Assurance processes for the BTEC International Level 3 Qualifications.
Exams Officers and delivery staff are required to make sure that:
learners are registered on the correct programme at the beginning of their programme of learning.
learners enrolling into flexible start programmes are registered within one month of enrolment.
Transfer: The Exam Officer is responsible for communicating with Pearson and other centres as required to ensure that:
learners can transfer their registration and achievement to date between centres.
learners can transfer between programmes with in ICS.
Withdrawal: The Exam Officer is responsible for ensuring that learner transfer or withdrawal is completed via Edexcel Online
Certification Claims: The Exam Officer is responsible for ensuring that full qualification certification or credit certification is claimed via Edexcel Online. Claims can be made at any time of year.
Audit: The Exam Officer is responsible for auditing the certificates recieved from Pearson to ensure accuracy and completeness.
Review: The Head of Centre is responsible for ensuring that certification claims made to Pearson are audited every two years.
This policy will be reviewed every 2 years by The Office of Learning