PORTH - Moving Jobs

I am a current HT moving from my post. Things to be done before I leave

This page is aimed at headteachers who are leaving their current post for whatever reason. It focuses on the practical things we need to do to ensure a smooth transition between post holders

1. HWB Account.

When you move school the system will automatically create a new Hwb account for you and assign you a new email address at your new school . This can take up to two weeks to happen, the new HT will need to check with the school HWB champion to see if the new account has been made.

You now have to decide if they you want to merge your old acount with your new one , this can be done as a request to HWB following this protocol .

If you choose to move you will bring all your emails and your Onedrive docs

GDPR Considerations when moving accounts.

When you move accounts you must make sure that you have no data belonging to your previous school which includes personal data of staff or pupils (Names, DOB etc). All such data should be moved to a cloud space owned by the school (Sharepoint). Any emails that are connected to the previous school should be forwarded to the incoming HT and then deleted from the outgoing HT account.

If you start a clean slate in your new account, the old emails and OneDrive data will be deleted when your old account expires. If you are an acting HT on secondment it would be best to start a clean slate in your new account and leave your old account where it is (It will not be deleted)

We do find that HTs use their email as a document library instead of saving things to their cloud/desktop!!

2. Teams

If you are the owner of any Microsoft Teams/Groups that the school uses, then you will need to make someone else (DH,AH ??) an owner of that team to ensure access to all left at school. The new owner can then remove the outgoing HT from the team and add the incoming HT

3. Information Needed for Incoming HT(outgoing HT to Provide)

Do you have access to all the school's strategic documentation including but not limited to :-

School Development plan
Self Evaluation Process reports
Policies and Procedures
Staff Performance Management documentation
Previous reports to the Governing body
Pupil Progress/Assessment records - this may be in the form of access to a system at school
Access details for any cctv/alarms/doors etc

The regulations also state that you should complete an exit Performance Management with GB

Name and contact details for

Education Support Adviser
Educational Psychologist
HR officer
Rhona/Caryl contact
Delta out of hours ,
IT Helpdesk,
Chair of Governors
Safeguarding Governor,
Any companies that answer alarms, keyholders – who and how many
Catering manager,
Cleaning Manager,
Transport link if needed
Data Breach – 01267 246444
Fire Drill protocol – code for alarm and turning on and off
Caretaker – heating/water controls in an emergency Who to contact
Adam Butler – HnS