Buildings & Grounds Use

Reserving a room, athletic venue, auditorium or other facility in Hyde Park CSD


The  facility use policies can be found at https://sites.google.com/hpcsd.org/buildingsgroundsuse.

Please review the policy and regulation in their entirety. 

Some key elements:

● Each organization seeking to use HPCSD buildings and/or grounds will need to register an account to reserve spaces using EventManager. Information can be found on the district website.

● District facilities can only be used once final approval has been granted via the EventManager system.

● Organizations are now categorized as follows:

○ Group 1: Internal School Groups

○ Group 2: School Support Organizations

○ Group 3: Not-for-Profit Community Groups that serve the Hyde Park Central School District Community

○ Group 4: Commercial enterprises located within the Hyde Park Central School District

○ Group 5: All other Groups

● Registration Fee: A $100 annual registration fee will be assessed per group. Groups 1 and 2 will not be charged registration fees. The fee will cover all reservations from July 1 through June 30th each school year.


Groups are required to utilize the EventManager system for their facility use requests. A Building Use Coordinator is available for each facility and a Central Facilities Use Scheduler is also available to assist. The Central Facilities Use Scheduler’s voicemail is (845) 229-4000 Ext. 5262 and can also be reached by email at cfus@hpcsd.org. The Central Facilities Use Scheduler is also able to offer technical assistance with registering an organization/user account with EventManager.


Facilities Use Policies, Regulations & Guidance


HPCSD Policy 1500-R Use of Facilties Regulation.pdf

HPCSD BOE Regulation 1500R for Public Use of School Facilities 

HPCSD Policy 1500 Use of Facilties.pdf

HPCSD BOE Policy 1500 for Public Use of School Facilities


Insurance - COI Example - Version 8-14-2023.pdf

Example of Insurance

NYSIR use of facilities specifications 2024.pdf

Insurance Document Requirements

Minimum Required Insurance:

Contact Person

List of Building Contacts

HPCSD Fee Structure & No Use Dates 2022 - Sheet1.pdf

Building Use Fee Schedule

Reduced Rate Request Form 4.pdf

Reduced Rate Request Fee Form

Daily Custodial Coverage for Building Use.pdf

Custodial Hours Table

If you are having an issue creating an account for the online system please contact  helpdesk@hpcsd.org.  

The Help Desk will be happy to assist you.