Buildings & Grounds Use
Reserving a room, athletic venue, auditorium or other facility in Hyde Park CSD
The facility use policies can be found at https://sites.google.com/hpcsd.org/buildingsgroundsuse.
Please review the policy and regulation in their entirety.
Some key elements:
● Each organization seeking to use HPCSD buildings and/or grounds will need to register an account to reserve spaces using EventManager. Information can be found on the district website.
● District facilities can only be used once final approval has been granted via the EventManager system.
● Organizations are now categorized as follows:
○ Group 1: Internal School Groups
○ Group 2: School Support Organizations
○ Group 3: Not-for-Profit Community Groups that serve the Hyde Park Central School District Community
○ Group 4: Commercial enterprises located within the Hyde Park Central School District
○ Group 5: All other Groups
● Registration Fee: A $100 annual registration fee will be assessed per group. Groups 1 and 2 will not be charged registration fees. The fee will cover all reservations from July 1 through June 30th each school year.
Groups are required to utilize the EventManager system for their facility use requests. A Building Use Coordinator is available for each facility and a Central Facilities Use Scheduler is also available to assist. The Central Facilities Use Scheduler’s voicemail is (845) 229-4000 Ext. 5262 and can also be reached by email at cfus@hpcsd.org. The Central Facilities Use Scheduler is also able to offer technical assistance with registering an organization/user account with EventManager.
Facilities Use Policies, Regulations & Guidance
HPCSD Policy 1500-R Use of Facilties Regulation.pdfHPCSD BOE Regulation 1500R for Public Use of School Facilities
HPCSD Policy 1500 Use of Facilties.pdfHPCSD BOE Policy 1500 for Public Use of School Facilities
Insurance - COI Example - Version 8-14-2023.pdfExample of Insurance
NYSIR use of facilities specifications 2024.pdfInsurance Document Requirements
Minimum Required Insurance:
Commercial General Liability Insurance
$1,000,000 per Occurrence/ $2,000,000 Aggregate, with no exclusions for Athletic Participants
$2,000,000 Products and Completed Operations
$1,000,000 Personal and Advertising Injury
$100,000 Fire Damage
$10,000 Medical Expense
Under Description of Operations, it must say, "The Hyde Park Central School District, its board, employees and volunteers are additional insureds. Coverage is on a primary and non-contributory basis."
Additional Insured Endorsement (form CG20/26 or Equivalent) must be attached.
The certificate holder should be Hyde Park Central School District, not one of the schools.
If you are having an issue creating an account for the online system please contact helpdesk@hpcsd.org.
The Help Desk will be happy to assist you.