SY24-25 Open House Toolkit

Welcome to the Henry County Schools Open House Toolkit. We are excited to welcome our students back to school for the 2024-2025 school year. The purpose of the Open House Toolkit is to give families online access to items that previously required you to stand in long lines at open house. This toolkit will take you through the process of finding your schedule, finding your child’s teacher, finding out your bus stop location and your bus pick-up and drop-off times, sign-up for the elementary school after school program, and activate your school bucks account for school breakfast and lunch expenses.

Open House Information

Please be sure to check your student's school website or call the front office for school-specific Open House information. To contact your child's school, please visit the Henry County Schools website and click on SCHOOLS at the top of the webpage for a list of all Henry County Schools and specialty programs.

Open House, Tuesday July 30th:

Elementary school (Grades K-5; Impact Academy Grades 4-5) from 4-6pm.
Middle school (Grades 6-8 and Impact Academy) from 3-5pm.
High schools (Grades 9-12 and Impact Academy) from 1-3pm.
Academy for Advanced Studies from 11am-1pm.

We look forward to starting the 2024-2025 school year on Thursday, August 1, 2024.

Below you will be able to find all of the important information that you can access online to Be Ready Day One for school.

Step 1: Have you completed the Annual Information Update or New Registration Paperwork? (click for details)

Families can SKIP this section if you have completed the Annual Information Update in the Parent Portal or completed your new student Registration paperwork.

INFORMATION ON HOW TO COMPLETE THE REQUIRED ANNUAL INFORMATION UPDATE AND NEW STUDENT REGISTRATION PAPERWORK.

Annual Information Update/Verification process: All current families must complete this process in the Parent Portal. You must complete this step in order for your student to have a schedule.

All families should complete the Annual Information Update through the Parent Portal. This process will update all contact information, transportation requests, medical/health information, and will help to ensure that your student will be ready on the first day of school, August 1, 2024. Your child's school will be provided with important information for the upcoming school year.

1. Login to the Parent Portal, https://bit.ly/HenryCSParentPortal

2. Select "More"

3. Select "Information Update-Verification"

4. Select "2024-2025 Current Student Information Update/Verification"

Additionally, all rising sixth and ninth grade students (current fifth and eighth graders) must submit new proof of residency documents and/or secure new affidavits of residency before the new school year begins.

Affidavits are provided at the Welcome Center from 8:00 a.m. to 4:00 p.m., Monday through Friday. Computer kiosks are also available for information updates. The Welcome Center is located at 166 Holly Smith Drive, McDonough, GA 30253. For assistance or additional information, you may contact the Welcome Center at (770) 957-3945 or your child's school.

Todas las familias deben completar la Actualización Anual de Información a través del Portal para Padres de Infinite Campus. Este proceso actualizará toda la información de contacto, solicitudes de transporte, información médica / de salud y ayudará a garantizar que su estudiante esté listo el primer día de clases, el 2 de agosto de 2024. La escuela de su hijo recibirá información importante para el próximo año escolar.

1. Inicie sesión en el Portal para padres, https://bit.ly/HenryCSParentPortal

2. Seleccione"Más"

3. Seleccione "Information Update-Verification" (Actualización-Verificación de Información)

4. Seleccione "2024-2025 Current Student Information Update/Verification" (Actualización / verificación de la información actual del estudiante 2024-2025)

Además, todos los estudiantes de sexto y noveno grado (estudiantes actuales de quinto y octavo grado) deben presentar nuevos documentos de prueba de residencia y / u obtener nuevas declaraciones juradas de residencia antes de que comience el nuevo año escolar.

Las declaraciones juradas se proporcionan en el Centro de Bienvenida de 8:00 a.m. a 4:00 p.m., de lunes a viernes. Los quioscos de computadoras también están disponibles para actualizaciones de información. El Centro de Bienvenida está ubicado en 166 Holly Smith Drive, McDonough, GA 30253. Para obtener ayuda o información adicional, puede comunicarse con el Centro de Bienvenida al (770) 957-3945 o con la escuela de su hijo.

Registration:
- Are you a family registering a kindergartner as the first child in the family to enroll in HCS?
- Are you a family registering any school-aged child as a first-time student in HCS?
- Are you a family returning to HCS after attending a different education institution for any amount of time?
- If you answered yes to any of the items above, click here for directions on how to register your student(s).

Welcome Center Information

The Welcome Center

Henry County Schools Learning and Support Center

166 Holly Smith Drive

McDonough, GA 30253

Monday – Friday

8:00 am – 4:00 pm

Regular hours begin on Thursday August 1, 2024.

Centro de Bienvenida

Centro de Aprendizaje y Apoyo de las

Escuelas del Condado de Henry

166 Holly Smith Drive

McDonough, GA 30253

Lunes – Viernes

8:00 am – 4:00 pm

El horario regular comienza el jueves 1 de agosto de 2024.

Lunes a viernes
8:00 am – 4:00 pm

Parent Portal (Infinite Campus) Account

What is the Parent Portal?

The Parent Portal (Infinite Campus) is a web-based program that provides all parents with the ability to view academic information for their student(s) through the Infinite Campus Portal. The Parent Portal also allows families to update contact information, request transportation, and complete the federal lunch application. Infinite Campus helps parents partner with their student’s classroom teacher to stay ahead of any potential concerns. Infinite Campus can be accessed via the web or app. The Infinite Campus Portal will allow you to access your child's assignments, grades, class schedules and attendance information. Click here for Infinite Campus Quick Guide. The portal is another communication tool between home and school.

Ready to Log In? Campus Portal Link

How do I get an account?

Go to: https://campus.henry.k12.ga.us/campus/K12_Custom/cParent/index.jsp?appName=henry
How do I obtain a GUID Activation Code to create an account on the Parent Portal?
- - Parents may obtain their GUID activation codes needed to activate the Parent Portal in one of two ways:
    - Method 1: If you are identified as the student's guardian, click HERE to receive an electronic copy of the GUID activation code needed to activate your Parent Portal account. (In order to proceed, you will need to know your child's student number, last four of his/her social security number, and his/her date of birth).
    - Method 2: Parents/guardians may go to their child's school and present photo identification to receive a printed copy of the GUID activation code needed to activate your Parent Portal account.

What happens if I forget my ID/password?

If you have a Campus Parent Portal Account and have forgotten your log-on information, go to the following link https://campus.henry.k12.ga.us/campus/portal/henry.jsp and select "Campus Parent." Use the "Forgot Username" or "Forgot Password" links.

If you still have problems, please contact your child's school. They will forward you to designated staff that can help you with your questions. You will be required to provide the student’s name, correct mailing address and the student’s social security number or student ID number.

FAQs for the Parent Portal

How do I Find My Student's Schedule/Teacher?

Student schedules (Official IC schedules) will be available to students and parents during Open House on the morning of Tuesday, July 30th, 2024.

In addition, student schedules will be available through the Parent Portal on Tuesday, July 30th, 2024.

Log into the Parent Portal (Infinite Campus). Click on the section on the left that states Student Schedule.

All student schedules will be available to parents/students through the Parent Portal at 9am on Tuesday, July 30th. You will be able to find out who your elementary teacher is along with view your entire middle and high school schedules with teachers names and room numbers included.

*NOTE: Schedules /teachers are subject to change.

Transportation Sign-Up and Information

Transportation: Transportation’s mission is to provide the safest, most effective, and dependable school bus transportation for each student as a part of our district and community vision to empower all students with exceptional opportunities and access that lead to success in a global society.

First Step: If your student(s) need transportation services, please ensure you have selected your student needs transportation in the Parent Portal.
Download Here Comes the Bus App: This application is used to track your student’s bus route, and provides parents up-to-date information related to changes to your student’s route. This dynamic option will be available starting July 22, 2024.
- Registering for Here Comes the Bus App Directions:

Download the Here Comes the Bus App. https://herecomesthebus.com/
Click “Sign Up Today”
Account Registration -> Click “I need the code”
Enter Zip Code -> Click Search
Select School -> Henry County school code is 29902
Click continue to create a new account
Complete the User Profile and accept the Terms of Use Agreement
Click Submit.
Under ‘My Students” Click ‘ADD”
Enter the child’s last name and student ID number. Note: Once you create your account, the system will update overnight and the app be fully accessible the following day.

Routes/Address Lookup (routes will be posted on July 22, 2024):
- Click HERE
- Type in your street address and press the enter key on your keyboard.
- View the schools listed in the "School Name" column.
- Click on the link in the "School Code" column to obtain bus route information.
Guidelines for Henry County Bus Stops: Please click here - Henry County Schools Transportation Services follows the following guidelines to assign bus stops. Safety, location, and accessibility for multiple students are considered for each stop.
Who to call with questions? Contact Transportation

BASE (Afterschool Enrichment Program) Registration and Info (Elementary)

BASE (Afterschool Enrichment Program) (Elementary):

The purpose of the BASE Program is to serve the school and community by supporting social, emotional, cognitive, and academic development, promote physical health, and providing a safe and supportive environment for children during the after school hours. Tuition is $50.00 a week per student, with a one-time yearly registration fee of $25.00 (per student).

Enrollment Information: Enrollment will open on Monday, July 8, 2024.
- Click the link to access the BASE Afterschool Enrichment Program process.
- Online Payments: My Schoolbucks Payment Center.

BASE (Before School Enrichment Program) Registration and Info (Middle School)

BASE (Before School Enrichment Program) (All Middle Schools):

The purpose of the BASE (Before School Enrichment Program) is to serve school and community by supporting early drop-off for middle school families. This tuition based program will provide a safe and structured environment that prepares students for learning prior to the beginning of the school day. Tuition is $25.00 per week per student, with a one-time yearly registration fee of $25.00 (per student).

Enrollment Information: Enrollment will open on Monday, July 8, 2024.
Click the link to access the BASE (Before School Enrichment Program) process.
Online Payments: My Schoolbucks Payment Center.

School Nutrition Information and Payments

Complete your 2024-2025 Free & Reduced Application Online

3 Quick Steps:

1. Log-in to the Parent Portal (Infinite Campus)

2. From the menu on the left of the screen, select the last option More on the list.

3. Select Meal Benefits from the options listed then click Meal Benefits Application click here to start application process.

Please contact Erica Banon if you have any questions at: 770-914-0815.

School Nutrition Payments. Follow the guidance below to set up your LINQ Connect account:

Online Free & Reduced Meal Applications for SY 2024-2025 will be available the end of July in Infinite Campus Parent Portal. Families will continue using MySchoolBucks.com for "School Store" payments. Henry County Schools will implement a new, advanced technology and online payment system, LINQ Connect, for School Year 2024-2025. Families must create a new account using the LINQ Connect Portal.

MySchoolBucks will no longer offer this function for school meal payments. LINQ Connect will be available beginning July 17th for parents to create accounts and fund for the upcoming school year. All account balances have been transferred.

Click here to view LINQ Connect Portal tutorial.

Immunizations for All Students

Children attending any childcare facility, pre-kindergarten, Head Start program, nursery, or school in Georgia are required to have Form 3231 on file. This includes public and private operations and all enterprises, educational programs, and institutions involved in the care, supervision, or instruction of children. Certificates are required for all children through grade 12 and the certificate must be current.

In the state of Georgia, if there is a religious objection to the vaccination of a child, a completed affidavit on Form 2208 is required. After completion of the affidavit, the parent or legal guardian must have the form filed with the school or childcare facility the child will be attending as legal documentation of exemption from the required immunizations mentioned above.

School personnel will update Infinite Campus with information from GA Form 3231 or GA Form 2208 for students. Please visit the Georgia Department of Public Health- District 4 and Georgia Department of Public Health- School Vaccines for more information about school requirements for school vaccines and immunizations.

Immunizations for Pre K, Kindergarten, 7th and 11th Graders

Dear Parent/Guardian of student(s) rising, or transferring, into Pre-K, Kindergarten, 7th grade or 11th grade in Georgia:

Certain immunizations are required for school attendance and there are specific requirements for students entering 7th grade and 11th grade.

Pre-kindergarten and Kindergarten:
- Georgia law requires parents to provide Form 3231 to certify the child has received the recommended immunizations for their age.

Rising 7th-graders:
- Must have received one dose of Tdap (tetanus, diphtheria, and pertussis) vaccine and one dose of meningococcal (meningitis) vaccine prior to entering school.

Rising 11th-graders:
- Must receive a 2nd dose of the meningococcal (meningitis) vaccine, unless their first dose was received on or after their 16th birthday.

Updated immunization certificates should be submitted by parents/guardians, to your student's child's school.

All Henry County students will need to have an up-to-date immunization certificate for enrollment.

The phone number for scheduling vaccinations with District 4 Public Health is 1-800-847-4262. District 4 covers 12 counties. The web addresses are Georgia Department of Public Health- District 4 and Georgia Department of Public Health- School Vaccines for immunizations and school requirements.

2024-2025 Student and Parent Handbook

Please use the following link to access the 2024-2025 Student and Parent Handbook.

Attendance

We look forward to seeing your student on the first day of school and every day this school year. Student academic progress in general is more likely to occur when the student attends school regularly. For this reason, students are required to attend school unless they cannot be present due to an excused absence. Parents are strongly urged to help their children attend school on a regular basis. All students of the Henry County School System are required to attend school and all scheduled classes. Whenever students are absent, for any reason, students' parents or legal guardian must send a signed and dated written explanation of the absence to the school administrator no later than the first day students return to school after the absence. School administrators may allow a grace period of no greater than three (3) days for the receipt of the written explanation of the absence. The absence will be unexcused if the explanation of the absence is not received in the allowed time. Students shall be in attendance at schools in the Henry County School System in accordance with requirements of the compulsory school attendance law and for the number of instructional hours prescribed by law.

For more information regarding attendance, please review board policy JBD or the current student parent handbook.

Clear Bags Required for Open House

Clear bags are required for Open House in following with HCS guidelines for large community events held at our campuses and locations.

For quickest entry into our venues, we strongly recommend that you do not bring a bag on event day. If a bag is necessary, the bag must meet the following criteria in order to enter the stadium/venue: Bags must be CLEAR plastic, vinyl or PVC and not exceed 12” x 6” x 12”. Bags cannot be tinted with color or include oversized content that prevents visibility into the clear bag. Clear book bags are acceptable for use as diaper bags for adults who have infants or toddlers. Small, pocket-sized wallets are allowable in a clear bag. Any type of non-clear bag will not be permitted. Exceptions will only be made for medically necessary items after proper inspection by security personnel. Please ask for assistance at the gate. Guests with non-complying bags can store their items in their car and return to the gate for entry.

For more information regarding clear bags guidelines, please visit HCS Athletics.

Frequently Asked Questions

Back to School Information

Where do I find the school supply lists?

Please check with your child's teacher at Open House for school supply lists.

Technology & Device Information

Who do we contact if we are having issues with my student’s HCS device?

In-Person Students:

Students may contact their school's technology staff during normal school hours in order to troubleshoot issues with their device. If the issue is happening outside of school hours, students or parents/guardians may submit a ticket through our Student Technology Help Desk (https://henry.incidentiq.com/). The ticket will be routed to the Technology Personnel assigned to the student's school and reviewed during normal school hours. Updates on the status of the ticket will be sent to the student's HCS email account or you can monitor progress on the ticket by logging back into the Student Technology Help Desk.

Impact Academy Students:

Students or parents/guardians may submit a ticket through our Student Technology Help Desk (https://henry.incidentiq.com/). The ticket will be routed to the Technology Personnel assigned to the student's school and reviewed during normal school hours. Updates on the status of the ticket will be sent to the student's HCS email account or you can monitor progress on the ticket by logging back into the Student Technology Help Desk.

Learning/Academic Information

In which subjects will teachers identify whether my child has any learning gaps?

In HCS, teachers have access to a variety of assessments which can help identify learning gaps. State assessments like Milestones, GAA, GKIDS, and ACCESS all provide parents and teachers with information on student learning and help identify next steps/needs. Within HCS, we utilize MAP assessments three times a year in ELA and Math in grades 1-9, which provide teachers with specific information on the growth of students within and across school years as well as content domains in which students excel and where students need additional support. Teachers can leverage this information to monitor student growth as well as identify instructional needs. HCS also has developed common assessments in EOG tested grade/subjects as well as 12 high school courses. Teachers have access to formative assessments which can be administered weekly (math, science, social studies) and bi-weekly (in ELA) to monitor students learning as instruction is occurring. Teachers also have access to summative assessments in these same courses/grades which can be administered at the end of each instructional unit. Teachers may use this information to determine student mastery of standards and identify where re-teaching is needed to resolve existing gaps in understanding.

How will my child catch up if learning gaps are identified?

Learning gaps will be addressed in many different ways. Teachers will continue to monitor student learning gaps for individual students. Student learning gaps will be addressed by their teachers through small group and individual instruction.

The following assurances will continue to ensure student learning:

Proactive Monitoring and Acceleration of Reading Proficiency
Addressing standard and skill gaps embedded in classroom instruction
Course Recovery for High School Students

In addition schools will continue to implement the Multiple Tiers of Student Support, where students will get additional support as needed to ensure that learning gaps are identified and addressed.

To learn more about the MTSS process, interventions, and supports please click here

Will my child participate in statewide standardized testing?

Yes, for the 2024-2025 school year, students will still participate in all state assessments to include GKIDS Readiness, GKIDS, GAA, Access, and Georgia Milestones. The State of Georgia requires students test on school sites and in person for the following assessments: GAA, ACCESS, and Milestones.

How will I know where my child is in her/his learning?

Teachers will be assessing students both informally during learning to guide instructional decisions and to assess learning mastery at the end of the units. Teachers will continue to use Infinite Campus (I.C.) gradebook to update grades on a weekly basis.

Visitor Information

How do I make an appointment to talk to the school?

If you need to make an appointment at a school, please contact your school directly. A list of the school contact information can be found here.

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