Tobacco Free Teacher- Tobacco Free Society (TFT-TFS) App Privacy Policy
1. Purpose:
Healis Sekhsaria Institute for Public Health (Provider, hereafter referred as Healis) has built the TFT-TFS Application as a free application. The TFT-TFS Application and its usage is provided by the Provider at no cost and is intended for use as is. TFT-TFS Application is committed to protecting the personal information of its users and other visitors using the Application (“users”) as well as affiliates and other collaborators interacting with TFT-TFS Application. We believe that you have a right to know our practices regarding the information we collect when you visit and/or use the TFT-TFS Application. This Policy explains our privacy practices for the TFT-TFS Application, the kind of information we may collect, how we intend to use and share that information, and how you can opt-out of a use or correct or change such information. If you choose to use our service, then you agree to the collection and use of your information in relation to this Policy. We will not use or share your information with anyone except as described in this Privacy Policy.
Please read this Privacy Policy carefully in order to understand how any personal information collected by us is used.
2.1 Applicability of the Privacy Policy: This Privacy Policy governs the processing of personal data collected from individual users and entities (the “user”, “you” and “your”) through the Tobacco Free Teachers-Tobacco Free Society App, the related mobile applications, products and services (collectively called “TFT-TFS App”). This Privacy Policy does not apply to any third-party applications or software that integrate with TFT-TFS App or any other third-party products, services or businesses and the Provider is not responsible in respect thereof.
2.2 About TFT-TFS App: The TFT-TFS App provides training and assistance to head masters/principals, officers or teachers from schools and other educational institutions, to use and implement the TFT- TFS program. TFT-TFS App is fully owned and operated by the Provider.
3. The personal information we collect:
3.1 When you register on the TFT-TFS App, use it, and complete registration, we ask you to provide certain personal information, including your Name, Mobile Number for One Time Password (OTP) verification, designation at work, and place of work. When you complete your registration on the TFT-TFS App and/or use the TFT-TFS App it is deemed that you have consented to the use of the TFT-TFS App, this Privacy Policy and the Terms and Conditions detailed on the TFT-TFS App. If you do not give consent or do not have consent provided on your behalf, then you should not complete registration and/or delete your registration on the TFT-TFS App, and then you cannot use the the TFT-TFS App and the services therein and thereunder. After you have consented as aforesaid, you may withdraw your consent at any time by deleting your registration on the TFT-TFS App.
3.2 Depending on how you use our services and our TFT-TFS App, we might collect details of other interactions that you have with us, together with any other information that you choose to provide us with through your interactions with us.
3.3 We collect information while you access, browse, and view or otherwise use the TFT-TFS App. In other words, when you access the TFT-TFS App we collect personal information on your usage of the TFT-TFS App, including communications with other users through the TFT-TFS App, the pages you visited, as well as other actions on TFT-TFS App.
3.4 It is impractical in most circumstances for you to remain anonymous, and we may not be able to interact with you, provide access to the TFT-TFS App, or answer your enquiry if we are not able to identify you or collect your personal information.
3.5 Additional Data: We may receive certain additional data when submitted through TFT-TFS App’s if you participate in a program focus group, contest, activity or event, request support, interact with our social media accounts, submit your feedback and reviews or otherwise communicate with us.
3.6 Sensitive Data: We do not intentionally collect special categories of personal data (“sensitive data”), such as opinions about your religious and political beliefs, racial origins, membership of a professional or trade association, or information about sexual orientation.
3.7 Cookies: The TFT-TFS App do not use “cookies” to collect information and improve its services.
4. How we use your information?
All processing of your personal information will be justified by a lawful ground for processing.
In the majority of cases, processing will be justified on the basis that: (a) you have provided your consent for us to use your personal information for a specific purpose; (b) our use of your personal information is necessary to perform a contract or take steps to enter into a contract with you; (c.) the processing is necessary to comply with a relevant legal obligation or regulatory obligation that we have (e.g. fraud prevention); subject to your interests and fundamental rights and provided it is conducted at all times in a way that is proportionate.
5. Sharing and disclosing your personal information:
5.1 We do not share, sell or rent your personal information to third parties for any purpose save and except as stated herein.
5.2 If necessary, we may share your personal information to provide you with quality service and security, to operate the TFT-TFS App, to perform our obligations to you and to develop and improve our service. For example, we use personal information to verify your identity.
5.3 We share your personal information to establish and set up your account, verify or re-issue a password, log your activity, enable your communications with other members, provide customer support and contact you from time to time.
5.4 We share personal information to monitor, track and prevent fraudulent activities and other inappropriate activities, monitor content integrity, conduct security investigations and risk assessments, verify or authenticate information provided by you, enforce our Terms and Conditions detailed on the TFT-TFS App and comply with applicable laws.
5.5 We conduct certain behavioral analytics and, if we detect activity that we think poses a risk to the Providers, other users, our community, or third parties, automated processes may restrict or limit your ability to use the TFT-TFS App. If you would like to challenge any such decision, please email us at TFT-TFS@healis.org to contact you, as requested by you or as otherwise approved by you or permitted according to this Policy.
6. How we protect your personal information:-
6.1 We implement technical and organizational measures to maintain the security of the TFT-TFS App, our services and personal information and in preventing unauthorized access, unlawful use, accidental loss, corruption, destruction, misuse, alteration, destruction or damage to it through industry standard technologies and internal procedures.
6.2 We use technical measures such as encryption and password protection to protect your information and the systems they are held in.
6.3 We also use operational measures to protect the information, for example by limiting the access to the databases in which your information is held only to authorised people.
6.4 We keep these security measures under review and refer to industry security standards to keep up to date with current best practice.
7. How long do we keep your personal information?
7.1 We apply a general rule of keeping personal information only for as long as is required to fulfil the purpose for which it was collected, to provide access to TFT-TFS App, to have an accurate record of your interactions with us in the event of any complaints or challenge or to manage your account.
7.2 If your registration to use the TFT-TFS App lapses and you opt out of receiving further communications from us, or if you ask us to delete any of your information by contacting the Provider at TFT-TFS@healis.org then we take reasonable steps to discontinue your account on TFT-TFS App or delete the specific information you may request. We may however retain and use other information you have provided as a registered user as necessary to comply with our legal and regulatory obligations, to resolve disputes and to enforce our agreements, and we may retain and use anonymous and aggregated information for our research, publications, service improvement, etc.
8. Updating Personal Information:
We provide you with the opportunity to update your information through your account profile settings. In the event that you believe your information is in any way incorrect or inaccurate, please let us know immediately. We will make sure we investigate the matter and correct any inaccuracies as quickly as possible where necessary or give you ways to update it quickly or to delete it, unless we have to keep that information for legitimate business or legal purposes. When updating your personal information, we will ask you to verify your identity before we can act on your request. If for any reason you have a problem with deleting your personal information, please contact TFT-TFS at TFT-TFS@healis.org and we will make reasonable efforts to delete any such information pursuant to any applicable privacy laws. You can review and change your personal information by logging into the TFT-TFS App and visiting your account profile page.
9. Storing Your Personal Information:
9.1 Data collected will be maintained at Healis server following all the required safety and security guidelines for data storage and maintenance.
9.2 Only the authorized people working on this study that are trained to protect the identity of all participants will have access to the information. The access to your personal information shall also be limited to authorize research team only. All the information will be de-linked to any personal identifiers.
9.3 All the information we collect will be kept in secure computers/server which will be password-protected without any information that identifies the identity.
10 Jurisdiction:
If you choose to visit the TFT-TFS App, your visit and any dispute over privacy is subject to this Policy and the Terms and Conditions detailed on the TFT-TFS App. In addition to the foregoing, any disputes arising under this Policy shall be governed by the laws of India in Mumbai.
11. Revision of Privacy Policy:
The Provider reserves the right to change, modify, or revise this Privacy Policy in order to comply with any applicable laws, to reflect changes in our processes or for any other reason at any time. Material changes in our Privacy Policy will be communicated to Registered Users, but we also encourage our Registrants to check the Privacy Policy periodically to read about any changes, modifications, or revisions. Registrants may wish to check it each time they submit personal information. You will be deemed to have consented to such variation by your continued use of the TFT-TFS App following any changes being made.
12. Contact Us:
Please feel free to contact us if you have any questions about the Privacy Policy, our privacy and security practices, or like to exercise any of your rights in connection with your personal information, you may contact us by using the following contact details:
Email: TFT-TFS@healis.org
Phone: 022-40025146
Office Address: 501, Technocity, Plot X-4/5A, MIDC,T.T.C. Industrial area, Mahape, Navi Mumbai 400701.
We will endeavour to respond to your query as quickly as possible.