Vehicle Requests and Instructions

Please follow these instructions when submitting a trip request:

• If you have never submitted a maintenance request or trip request before, you will need to create an account after clicking the vehicle request link below. Make sure to use 1303119360 as the account number.

• When filling out the trip request, fill in Trip Name with a description of the event (EX. Soccer Game, GPAC Competition, etc.) 

• Fill in Trip Destination with the city/state you are traveling to.

• For Departure Date, please put the date and estimated time you will be picking up the keys, NOT the date/time you will be leaving. If you are leaving on a Saturday, set the departure date as that Friday before to pick up your keys since we are not open on the weekends.

• Please enter the Return Date/Time as the time you will have the vehicle and keys returned. If we do not receive the vehicle AND keys back by that time, it could prevent the next person from leaving for their trip on time.

• For Transportation Type, if you are needing more than one kind of vehicle, click one of the vehicle icons you need, put the Number of Vehicles you will need in the box below, and then in Special Needs and/or Requirements put what other vehicles you will need. (EX. click the minibus icon, put 2 in the Number of Vehicles box, and then list 1 minibus and 1 car in Special Needs and/or Requirements.) 

• In the Faculty box, please list all the drivers so we know who to assign to the trip. If we don’t see any drivers listed, we can not process your trip until we know who the drivers will be, which could prevent you from getting the vehicles you want. 

• Make sure to use HC as the submittal password. It also states this at the top of the request, along with what vehicles we have and how many they seat.

Click here to submit your trip request