Student Registration Appointments for 2025-2026 School Year
What is kindergarten screening?
It is a free process offered to families that provides developmental assessments for incoming Kindergarten children living in the district.
Who needs a screening?
All children who will be 5 years old by September 1, 2026, and live in the Harlem School District boundaries that did not attend preschool at Parker Center or Maple Elementary.
What if my student attended preschool in Harlem and they do not need a screening?
All families with children, who will be 5 years old by September 1, 2026, may attend the event to register for the upcoming school year. We will also be providing Kindergarten readiness packets and information regarding the start of the year.
Please note, all families with returning students also have the option to register online beginning May 1st.
Parker Early Childhood Education Center
808 Harlem Rd., Machesney Park, IL
For students who are not currently enrolled in Harlem pre-k programming and will be 5 years of age on or before September 1st, 2026. If your pre-k student is currently attending Harlem, please register during the returning student registration in May.
Schedule Registration and Screening Event Appointment Online
What to Bring
Your student for the Kindergarten Screening
Original or certified copy of your student's birth certificate
Parent or legal guardian's photo I.D. for identification purposes
Two current proofs of residency documents: English Español
Winnebago County residents can get property tax information here.
Legal documents that pertain to your student (if applicable)
Please select an appointment time using the scheduling link.
Screenings are only for students that did not attend preschool in Harlem.
Appointment reminders will be sent out prior to your scheduled day and time. If needed, you will also be able to request an interpreter when completing the form.
Original or Certified copy of your student's birth certificate (NEW students only)
Parent or Legal Guardian's Photo I.D. for identification purposes
2 current Proofs of Residency documents (see list below)
Any certified-file stamped legal documents that pertain to your student (if applicable)
Completed Proof of Residency Affidavit 7:60-E-1 (Download The Form - English Español)
To be completed by the parent or legal guardian
Verification documents from Category A and Category B must state the name of the parent or guardian. See below for special circumstances.
The service address and mailing address must match
No hand-written letters will be accepted as Legal Rental Agreements or Affidavits (see board-approved forms)
Board-approved forms must be used
Acceptable Verification Documents
A minimum of two (2) documents are required to establish residency, one (1) from each category.
No hand-written letters will be accepted as Legal Rental Agreements or Affidavits. Board approved forms must be used.
Category A
_____ Mortgage Document or Property Tax Bill
______ Legal Rental Agreement (current, not expired)
______ Month-to-Month Lease and Proof of Prior Month Payment
______ 7:60-AP-2, In Lieu of Lease Affidavit and Proof of Prior Month Payment
Category B
______ Gas, Water, Sewer or Electric Bill (must be dated within 60 days) Must show name and service address
______ Valid Driver's License or State ID (current)
______ DHS Approval Letter (dated within 60 days)
______ Vehicle Registration (dated within 60 days)
______ Renters Insurance (not expired)
______ Cable or Internet Bill (dated within 60 days) Must show name and service address
______ Disposal Bill (dated within 60 days) Must show name and service address
Letters of Residence from Landlord in Lieu of Lease Affidavit 7:60-AP-2-E-1 English Español
Required if a parent or guardian seeking to enroll a child needs evidence of residency when a signed lease is unavailable. This includes an expired lease that has automatically become a month to month tenancy. Other documents will also be required to establish residency.
Top portion to be completed by parent or legal guardian and bottom portion to be completed by Landlord
Return this Affidavit along with proof of prior month payment and a document from Category B
The School District reserves the right to evaluate the evidence presented. Completing this form does not guarantee admission
Letters of Residence Affidavit 7:60-AP-2-E-2 English Español
Required if a parent or guardian seeking to enroll a child is living with a District Resident, such as friends or relatives, and they cannot provide sufficient proof of residency in their own name.
To be completed by the parent or legal guardian and the District Resident
District Resident is required to provide a minimum of two (2) verification documents required to establish residency
Parent or legal guardian will be required to provide a minimum of one (1) verification document from Category B (see Residency Documents for Address Changes below)
The School District reserves the right to evaluate the evidence presented, and merely presenting the items listed in this procedure does not guarantee admission
Letters of Residence from Landlord in Lieu of Lease Affidavit 7:60-AP-2-E-1 English Español
Required if a parent or guardian seeking to enroll a child needs evidence of residency when a signed lease is unavailable. This includes an expired lease that has automatically become a month to month tenancy. Other documents will also be required to establish residency.
Top portion to be completed by parent or legal guardian and bottom portion to be completed by Landlord
Return this Affidavit along with proof of prior month payment and a document from Category B
The School District reserves the right to evaluate the evidence presented. Completing this form does not guarantee admission
Letters of Residence Affidavit 7:60-AP-2-E-2 English Español
Required if a parent or guardian seeking to enroll a child is living with a District Resident, such as friends or relatives, and they cannot provide sufficient proof of residency in their own name.
To be completed by the parent or legal guardian and the District Resident
District Resident is required to provide a minimum of two (2) verification documents required to establish residency
Parent or legal guardian may be required to provide additional verification documents with their name and mailing address
The School District reserves the right to evaluate the evidence presented, and merely presenting the items listed in this procedure does not guarantee admission
Original Birth Certificate, Certified Copy or Birth Certificate or Visa When Applicable
A certified Birth Certificate is issued from the county office, in the county where the child was born. An official Birth Certificate will be marked with a county stamp or crimped seal. A certificate from the hospital (including certificate with foot prints) will NOT be accepted.
Copies will not be accepted. Our staff will make copies for school records
How to obtain a Birth Certificate Click Here
Age
To be eligible for admission, a child must be five years old on or before September 1 of that school term. A child entering first grade must be six years of age on or before September 1 of that school term. Based upon an assessment of a child’s readiness to attend school, the District may permit him or her to attend school prior to these dates. A child will also be allowed to attend first grade based upon an assessment of his or her readiness if he or she attended a non-public preschool, continued his or her education at that school through kindergarten, was taught in kindergarten by an appropriately licensed teacher, and will be six years old on or before December 31. A child with exceptional needs who qualifies for special education services is eligible for admission at three years of age. Early entrance to kindergarten or first grade may also be available through Board policy 6:135, Accelerated Placement Program.
For more information regarding student enrollment, please see School Board Policy 7:50.
School Board Policy 7:50 School Admissions and Student Transfers To and From Non-District Schools