Forms & Documents

Participant Enrollment Survey (PES), I-9, and W-4 can be filled out on the Participant Site (accessible after your application is selected): https://participant.yepsonline.org

I-9, W-4, & IT-2104 Tutorial: (link pending)

Please use your legal name (as shown on your Social Security Card) when filling out and signing these forms. Do not leave any questions blank.

Validity:

• If any questions are left blank, the form is invalid.

• Signatures should contain your legal first and last name (no initials).

• If you are a minor (17 years old or younger), the PES requires the signature of your parent/guardian.

• IT-2104 is not a required form. However, if you do choose to fill out the form, please still complete it correctly.

Proof of Age can be the following documents:

• U.S. Passport Book (signature required)

• U.S. Passport Card

• Permanent Resident Card

• Employment Authorization Card

• NYS ID (Driver's or Nondriver's License)

• Benefit Card

• Birth Certificate

Validity:

• IDs cannot be expired at the time of your enrollment.

• If we cannot read your document, it is invalid.

• If any information is not visible, the document is invalid.

Social Security Card (signature required) is a necessary document for enrollment with no exceptions.

Validity:

• If we cannot read your document, it is invalid.

• If any information is not visible, the document is invalid.

• Social security cards must be signed when employed or when you turn 18 years old, whichever comes first. Because WLG is an employment program, your social security card must be signed.

16 or 17 Years of Age Working Papers can be submitted after enrollment, but students with working papers will be prioritized during the enrollment period. Without working papers, you cannot begin your internship.

If you are 18 or older by program start date, you do not need working papers.

Forms (submitted to your school):

1. Working Papers Application: https://www.nysed.gov/sites/default/files/programs/student-support-services/at-17-application.pdf

2. Physical Fitness Certification: https://www.nysed.gov/sites/default/files/programs/student-support-services/at-16-physical-fitness-certification.pdf

Validity:

• Must be signed.

• Cannot be 14 - 15 Years of Age Working Papers.

• If we cannot read your document, it is invalid.

• If any information is not visible, the document is invalid.

Proof of Address must have either your name or your parent/guardian's name. It can be the following documents:

• Insurance Mail

• Bank or Credit Card Statement

• Deed

• Mortgage

• Current Lease

• Official Mail from a City, State, or Federal Agency

• Home Utility Bill

Validity:

• Documents must be dated within 6 months of your enrollment date. Dates must include month, day, and year.

• Address must match your current address exactly.

• Do not submit envelopes. Do not submit mail from non-official government agencies (such as private colleges and corporations).

• Bank/Credit Card statements must show account activity. Utility Bills must show the bill breakdown. To be on the safe side, take a picture/scan of the ENTIRE document (unfolded and all 4 corners visible). You may hide/cross out sensitive information such as account numbers.

• If we cannot read your document, it is invalid.

• If any information is not visible, the document is invalid.

Proof of Parental Consent can be the following:

• A screenshot of your parent/guardian's signature (NOT INITIALS) on the Participant Enrollment Survey (PES). The PES is located on the Participant Site (same page where the other documents can be uploaded).

• A photo or scan of your parent/guardian's signature (handwritten)

Validity:

• If the PES is not signed by your parent/guardian, we will not count it as proof of parental consent.

• If initials are used instead of a signature, the document is invalid.

Official Photo ID can be the following documents:

• Photo ID from a city agency (such a Department of Education school)

• Photo ID from a state agency (such as a NYS ID)

• Photo ID from a federal agency (such as a U.S. Passport)

Validity:

• IDs cannot be expired at the time of your enrollment.

• Do not submit a cropped photo on your ID - submit the entire ID.

• School ID should be from your current school.

• If we cannot read your document, it is invalid.

• If any information is not visible, the document is invalid.

Proof of School Status must prove that you attend one of HANAC's CareerREADY Manhattan schools.

 It can be the following documents:

• Official School Grid Schedule

• Official Student Program Card

Validity:

• Documents must be from the Fall 2026 school semester.

• Official School Transcripts or Report Cards that do not show the Fall 2026 term cannot be accepted.

• If we cannot read your document, it is invalid.

• If any information is not visible, the document is invalid.

Selective Service Registration is a requirement for males living in the United States from age 18 to 26. The SSS site states that: "Failure to register with Selective Service is a violation of the Military Selective Service Act."

If you are under 18 by program start date or assigned female at birth, you do not need to sign up for selective service.

Proof of Registration can be the following:

• Selective Service Registration Card

• Selective Service "Online Receipt"

This can be submitted after enrollment if you are not yet 18 but will be by program start date.

Links:

• SSS Registration Form: https://www.sss.gov/register/

• SSS FAQ: https://www.sss.gov/faq/

• SSS Verification: https://www.sss.gov/verify/

Validity:

• If we cannot read your document, it is invalid.

• If any information is not visible, the document is invalid.

Proof of Disability can be official documentation as applicable certifying disability from a:

• Physician

• ACS

• HRA

• School

• Social Service Agency

• Other Authorized Entity

If you are not disabled or do not identify as disabled on your program application, you do not need to turn in proof of disability.

Validity:

• If we cannot read your document, it is invalid.

• If any information is not visible, the document is invalid.