GENERAL POLICIES

Gustavus Adolphus College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Respect for each individual is central to how we conduct our work and build relationships within our community. These values are consistent with our core values and civic responsibility as a liberal arts college. Acts of bias, hate, discrimination, or any other behavior that fails to respect the dignity of another individual or group will not be tolerated.

Bias Incidents are defined as behaviors that constitute a violation of the College’s Student Code of Conduct and are an expression of hostility against a person or the property of another because of the person’s actual or perceived age, color, disability, gender, gender identity, ethnicity, national origin, race, religion, sexual orientation, veteran status, or any other legally protected basis. Not all bias behavior rises to the level of a conduct policy violation for which the offender may be charged through the conduct system on campus. Bias incidents may include, but are not limited to acts, words (written or verbal) or conduct targeting a person or group. Examples may include, but are not limited to, name calling, use of epithets, slurs or degrading language directed toward the targeted person or group, vandalism and other offenses against property involving graffiti or degrading images, threats, or harassment.

Hate Crimes are defined as a committed criminal offense under state or federal law that is motivated in whole or in part by the offender’s bias toward the targeted person’s or group’s inclusion in one of the protected classes defined above.

When a hate crime or bias-related incident involving a student or student group is reported, the College will respond to the situation promptly and seriously while treating students and their concerns with respect and sensitivity. Gustavus has a Bias Response Team (BRT), including members of the campus community who are committed to supporting affected individuals, helping prevent future occurrences, and creating a more inclusive, welcoming environment for all. BRT members will support those who are affected, investigate the reported incident, and facilitate the adjudication of those accused as appropriate.

All members of the campus community are encouraged to report incidents to a member of the BRT or by using the online report form (gustavus.edu/bias). The BRT includes staff from the Dean of Students Office, Campus Safety, the Center for Inclusive Excellence, Human Resources, and the Provost’s Office. All reports will be investigated to the extent possible.

If a victim is identified, a member of the BRT will meet with the victim to gather more information and discuss options to aid the victim in moving forward. Options include

1. Mediation between the perpetrator and victim and/or other witnesses with the goal of reaching a mutually agreed upon outcome

2. A conversation between a college official and the perpetrator to help the perpetrator understand the effects of the behavior and to warn the perpetrator against future acts

3. Use of a formal adjudication process with the potential of sanctions being issued Student Conduct System Sex Discrimination Policy & Procedures

4. No formal follow up, log the incident for statistics and to monitor for a pattern

Though the College may elect to pursue a complaint, deference is usually given to the victim’s decision when a victim does not wish to proceed.

All students, faculty, and staff who wish to park a bicycle on campus must register it with the College. Registration of bicycles is accomplished online or in person at the Campus Safety office. You will receive a free Gustavus Adolphus College Bicycle identification sticker that is to be placed on your bicycle. The College assumes no responsibility for bicycles.

Bicycle Riding Regulations

• No bicycle shall be used to carry more than one person at a time unless the bicycle is designed for it or has a child carrier.

• Every bicycle being ridden from sunset to sunrise shall be equipped with a lamp on the front of the bicycle, and with a red reflector on the rear.

• While riding a bicycle on the roadway and sidewalk, pedestrians shall be given the right- of-way.

• Bicycle helmets are not required for riding on campus. However, for safety reasons, it is strongly recommended that every rider wear one.

• Bicycles shall not be ridden upon any ramp, stairwell, wall, bench, fountain, or other structures or facility or on over shrubbery or flower beds.

• Bicycles shall not be ridden inside any campus facility.

• No person riding a bicycle shall carry any package, bundle, or other article which may prevent the operator from keeping at least one hand on the handle bars.

• Any person in violation of the rules and regulations listed above will be subject to a $15 fine. 

Bicycle Parking Regulations

• Parking and storage of bicycles is only permitted in the student’s residence hall/room, employee office, or any of the bicycle racks placed at various outside locations on campus.

• Indoor bike parking is never allowed in corridors, stairwells, or exit pathways.

• November through March, bike racks at Academic/Administrative buildings are "no parking" 2–6a.m. Bicycles parked overnight outside of these areas will have their locks cut and will be subject to storage fees.

• Bicycles parked on campus must be locked with a chain and padlock or other locking device.

• All non-registered or improperly parked bicycles may be confiscated by Campus Safety or Facilities personnel. If the bicycle is secured, the lock will be removed at the owner's expense. A storage fee of $10 (non-registered) or $5 (registered) per day will be applied.

• Any bicycle confiscated or turned in to the Campus Safety Office will remain there for a period of thirty days. After this period, any bicycle not claimed by the owner will be disposed of.

• All students not staying at the College during the summer months must take their bicycle home with them at the end of the school year.

Electric Bicycle Regulations

• Operating an e-bike over 20mph is strictly prohibited.

• Use of a helmet while operating an e-bike is required.

• Use of headphones or ear buds while operating an e-bike is prohibited.

• E-bikes must stay on designated preferred sidewalk routes on campus (see map below).

• When operating on allowed campus sidewalks, riders are required to stay at or below pedal assist level 1.

Students can be found complicit if they facilitate or enable someone to commit a violation of College policy, or if they provide support and encouragement for the violation to occur.

Every community has certain regulations and traditions that every member is expected to abide by and uphold. A college campus community, even more than others, depends upon members who are mature and have a sense of responsibility. Only in such a community of responsible citizens can an atmosphere that will contribute to the liberal arts education be established.

Consequently, the student who fails to support the objectives of Gustavus Adolphus College may forfeit their right to continue in attendance. The College reserves the right to dismiss any student whose conduct is detrimental to its welfare or whose attitude is antagonistic to the spirit of its ideals. Such an individual forfeits all fees that they have paid. Any groups or organizations formally approved by the College are subject to the same regulations as individual students.

Believing that it is sensible and proper for all students to be fully aware of their obligations and opportunities as Gustavus students, the College publishes statements collectively titled Student Rights, Responsibilities, and Conduct Procedures. These documents are the result of discussions and conclusions reached by student/faculty/administrative committees and deal with the academic, citizenship, and governance rights and responsibilities of students. They are published annually in this Guide, along with policies specifically pertaining to residence hall living.

For the protection of all members of the College community and to ensure compliance with federal legislation, any suspected criminal activity shall be immediately reported to Campus Safety, or to a campus security authority who in turn will immediately report to Campus Safety. Gustavus Adolphus College also encourages the reporting of such activity to law enforcement agencies and prosecution through the criminal courts. The College will take appropriate action against any individual found responsible for unsafe acts in violation of College policy. Students with alleged involvement in reported criminal activity may be adjudicated through the College’s conduct system before, after, or simultaneously with legal proceedings. 

Procedures:

Geographic Location: Suspected crimes must be reported if occurring at the following locations as defined by the federal Clery Act:

1. Any building or property owned or controlled by the institution within the same reasonably contiguous geographic area of the campus and used by the institution in direct support of, or in a manner related to its educational purposes, including residence halls; and 

2. Any building or property that is within a reasonably contiguous geographic area of the campus that is owned by the institution but controlled by another person, is used frequently by students, and supports the College’s purposes (such as a food or other retail vendor); and

3. Any building or property owned or controlled by a student organization recognized by the institution; and 

4. Any building or property owned or controlled by an institution of higher education that is used in direct support of, or in relation to, the institution’s educational purposes, is used by students, and is not within the reasonably contiguous geographic area of the institution; and 

5. All public property that is within the reasonably contiguous geographic area of the institution, such as a sidewalk, a street, other thoroughfare, or parking facility, and is adjacent to a facility owned or controlled by the institution if the facility is used by the institutions in direct support of, or in a manner related to the institution’s educational purposes. 

Reporting Requirements

All faculty, staff and students who become aware of alleged criminal activity shall report this information promptly to Campus Safety or to another campus security authority. Similarly, all faculty, staff and students, including campus security authorities, should assist anyone who wants to make an official Campus Safety or police report of alleged criminal activity in contacting Campus Safety and law enforcement officials. Individuals designated as “campus security authorities” under the Clery Act who become aware of alleged criminal activity shall promptly report this information to Campus Safety via the crime online reporting form. A campus security authority, as defined in federal regulation, includes officials of the institution with significant responsibility for student and campus activities. A full list of individuals designated as a campus security authority can be located in the Campus Safety Office. Individuals designated as “responsible employees” under Title IX legislation who become aware of alleged sexual misconduct must promptly report this information to the College’s Title IX Coordinator via the Title IX online reporting form.

Federal regulations require the College to compile and disclose statistics on murder and non-negligent manslaughter; negligent manslaughter; sexual assault; robbery; aggravated assault; burglary; arson; motor vehicle theft; hate crimes as well as, domestic violence; dating violence, and stalking. Campus Safety or local law enforcement personnel will investigate to determine whether a crime took place. There is no penalty for reporting allegations made in good faith. The “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (the Clery Act) further requires tracking and disclosure of arrests and disciplinary referrals for liquor law violations; drug related violations; and weapons possession. These statistics are reported to the federal government and published in the College’s annual security and fire safety report.

Professional and Pastoral Counselors (Chaplains)

Professionals in the counseling unit of the Counseling Center and pastoral counselors, whose official responsibilities include providing mental health counseling, are not included in the definition of campus security authorities. Report of campus crime made to these individuals will remain confidential unless voluntarily reported by the reporting party with the assistance of the counselor.

Notifications to the Campus Community

Campus Safety reviews reports of campus crime to determine if a serious and/or continuing threat exists to other students and employees. If it is determined that an imminent threat does exist, an emergency notification will be issued through the Omnilert emergency notification system. If it is determined a continued threat does exist, but it is not imminent, a timely warning will be issued through releasing the information to campus media services; disseminating the information electronically through email. If there is any question in determining if a serious and/or continuing threat exists, the College will err on the side of issuing the timely warning notice.

The Dean of Students, or designee, will draft an email containing the proposed Timely Warning and forward it to Marketing and Communication. Marketing and Communication will review the text as needed, and then transmit the email containing the Crime Alert to the College community as a blast email. Updates to the Gustavus community about any particular case resulting in a crime alert also may be distributed electronically via blast email or posted on the College’s website.

Confidentiality of Reporting

Victims and witnesses of campus crime may contact any campus security authority for appropriate assistance or to report incidents. In general, campus security authorities, other than Campus Safety, will not disclose personally identifiable information to law enforcement officials about an alleged victim without the victim’s consent unless reasonably necessary to address an ongoing threat of safety to the victim or others, or as may otherwise be required by law. Absolute confidentiality of reports can only be promised if made to a Pastoral Counselor, Counselor in the Counseling Center, SART and/or Health Services if the victim is told it is promised. Confidential reports made to Pastoral Counselor, Counselor in the Counseling Center, SART and/or Health Services are not included in the College’s annual crime statistics, unless also made voluntarily by the victim or third party to Campus Safety or a campus security authority.

Rationale

As part of the Higher Education Reauthorization Act, Congress enacted the Student Right-to-know and Campus Security Act (CSA) in 1990. Since then, Congress has amended the CSA five times. In 1998, the law was renamed the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” or more simply, the Clery Act. Gustavus Adolphus College annually publishes a description of policies and procedures relating to campus safety along with required campus crime statistics in the Annual Security and Fire Safety Report. Note that this report is published each fall for the previous calendar year.

This “Crime Reporting Requirements” policy outlines the College’s expectations of faculty, staff, and students with regard to reporting suspected campus crime.

Failure to Comply

Failure to comply with this policy may result in the loss of the College’s ability to indemnify against legal action and/or fines imposed for compliance violations.

Meal Plan and general Dining Service information is available at: https://gustavus.edu/diningservices/

• Please present your Three Crowns ID card to the cashier to make declining balance meal plan purchases. 

• For safety and sanitary reasons, shirts and shoes are to be worn in Dining Service locations. 

• Customers return dishes, tableware, etc. to the tray carousel in the Evelyn Young Dining Room. 

• Theft of food items, silverware, glasses, dishes, etc., from any Dining Service location will be referred to Campus Safety and Dean of Students Conduct Coordinator.

We are pleased to offer campus hospitality to all recognized student organizations and departments and those they sponsor who are interested in distributing information and literature to constituents of the College. Such activities are subject to approval by the Campus Activities Office and are restricted to specific tabling areas. Distribution is prohibited in all other public spaces in the Jackson Campus Center and Johnson Student Union. 

The tables in the Jackson Campus Center may be reserved in the Campus Activities Office or through the online reservation form. All groups interested in distributing information or materials must do so through the approved tabling process.

All groups utilizing the Campus Center tables must follow these tabling guidelines:

• All individuals must remain behind tables

• There is a five day scheduling maximum per location per reservation

• No amplified sound other than computer or small radio (reasonable volume) 

• You must have a member/advisor of a recognized student organization present at all times

• No taping of materials on painted walls, artwork or windows

• All fundraising and/or sales must be approved through the Campus Activities Office

• Tables cannot be moved to alternative locations without approval from the Campus Activities Office

• Please clean up and remove all materials following your scheduled tabling times or when a member of your organization is not present

• We encourage you to be as creative as possible while tabling but to always remember to be respectful of others who are tabling and those who are not interested

• All off-campus vendors must table on the lower level of the Campus Center and pay a vendor fee per visit. These reservations cannot exceed more than four times per semester.

• All off-campus employment tabling must go through the Career Development Center.

• If all tables are reserved, no additional space will be allocated.

All policy and enforcement are at the discretion of the Campus Activities Office staff.

The operation of any unmanned aircraft system (“drone”) over Gustavus Adolphus College property is prohibited without prior written approval by the appropriate authority.

Find the complete and current Policy in the All-College Policies under the heading "Unpersoned Aircraft Systems (Drones & Model Aircraft) Policy."

All funds available to Gustavus for financial aid to students are administered through the Financial Aid Office. In accordance with established procedures, all students applying for need-based financial assistance are required to complete the Free Application for Federal Student Aid (FAFSA) each year. 

All financial aid is based on the premise that a student and their parents have a primary obligation to pay for the cost of an education for the student. In determining the amount of resources available to the student, Gustavus takes into account the financial support expected from income, assets, and other resources available to the parent and the student. 

Students applying for need-based financial aid are given consideration for all of the programs administered by Gustavus, as applicable. The student’s aid package may consist of one or more of four types of aid: grants, scholarship, loans, and student employment. 

In awarding financial aid to returning students, Gustavus assumes the student will be responsible for the annual increase in charges for tuition, room, and meal plan. 

Students awarded financial aid by Gustavus are required to report other financial assistance awarded to them, such as private scholarships or grants, to Financial Aid. Those scholarships or grants are included in the financial aid package offered and generally will replace unmet need, loans, or employment.

All grants, scholarships, and loans administered by Gustavus are credited directly to the student’s account in the Student Accounts Office. One half of the academic year award is credited to the student’s account for the fall semester and the other half for the spring semester. Outside aid such as private scholarships or grants are applied to the student’s balance during the semester during which the aid is received at Gustavus.

Student Employment

All student employment on campus is administered through the Financial Aid Office and Human Resources. Priority for placement is given to those students who were offered student employment in their financial aid packages. Students must certify their eligibility to work by presenting for review their original Social Security number card and a picture ID or Passport. 

Refunds

If a student who is a recipient of financial aid (grants, scholarships, loans) withdraws from Gustavus before completing an academic term, some or all of the financial aid may have to be returned to the original funding sources. This return of funds is done before any potential refund to the student or parents. The return of funds is dictated by federal, state, and private organizations and Gustavus regulations and policies. Any student who is considering withdrawing from Gustavus without completing the current academic term is strongly encouraged to meet with Mark Bauer, Dean of Financial Aid, and Sara Orth, Director of Student Accounts, before proceeding with the withdrawal process. Students who withdraw without first consulting the Financial Aid and Student Accounts offices agree to accept all institutional refund policies as applied, without the option to appeal.

More detailed descriptions of the refund and return policies are in the Gustavus Academic Bulletin as well as available from the Financial Aid Office. 

Satisfactory Progress Standards for Financial Aid Recipients

Satisfactory Academic Progress (SAP) standards ensure that you are successfully completing your coursework and can continue to receive financial aid. All students receiving financial aid Federal, State or Institutional aid, are required to meet SAP standards as measured after each semester of attendance. Please note that even if you have not currently applied for financial aid, or are not currently receiving aid, this policy applies to you and your prior academic progress will be measured to determine your eligibility. 

Federal regulations require Gustavus to establish, publish, and apply standards to monitor your progress towards completing your degree program. Federal regulations also require Gustavus to evaluate academic progress at the end of every paid period. Gustavus will evaluate academic progress at the end of Fall, Spring and Summer semesters.: To review the complete Financial Aid SAP policy, please reference the following page: gustavus.edu/financialaid/sap

Academic Suspension

 If you have been suspended from Gustavus, you are no longer eligible for any financial aid. Once you have been readmitted, your financial aid status and eligibility will be determined based on financial aid SAP standards through a review of your academic record. 

Grade and Credit Definitions

1. Attempted credits include all grades earned at Gustavus and transfer credits accepted by Gustavus.

2. Earned (completed) credits will not include grades of W or I.

3. If you repeat a course, credits will be added to your attempted/earned credit totals each time you register. However, only the best grade received in the course will be used in the calculation of your cumulative GPA.

4. Transfer and consortium credits accepted by Gustavus will be included when calculating your cumulative completed credits percentage and maximum attempted credits but not your GPA. This includes credits earned from institutions including non-Gustavus Adolphus College study away programs. Credits are included in both attempted and earned credits.

5. Federal regulations require Gustavus to include the original grade and number of credits for any class you retroactively withdrew from when calculating your SAP status. If you have retroactively withdrawn from one or more courses, the GPA used to determine if you are meeting SAP standards may differ from your official GPA.

6. Credits earned while a Post-Secondary Enrollment Options (PSEO) student at Gustavus will be included in your cumulative completed credits percentage, GPA, and the maximum attempted credits calculation. PSEO credits earned at another postsecondary institution will be treated as transfer credits.

Changing Majors

If you change majors, the credits you earn under all majors will be included in your GPA calculation as well as your maximum attempted credits and the calculation of credits you have attempted and earned. Gustavus only offers a Bachelor of Arts degree, so there is no pursuit of a second degree. Gustavus offers limited summer options.

Enrollment Requirements for Financial Aid

12+ credits per semester is considered full-time enrollment for institutional and federal grants, scholarships, and federal loans. Students who receive a Minnesota State Grant must be registered for 15 credits to receive full state grant funding. Less than 15 credits at the end of the drop/add period will result in a decrease in the state grant eligibility. Students are encouraged to meet with a financial aid officer with additional questions.

All aid (institutional, federal, or state funding) will be prorated based on part-time enrollment of less than 12 credits per semester.

Students registered for less than 6 credits per semester are not eligible for financial aid with the exception of the Pell and Minnesota State Grant. These exceptions are only available if the student is determined to have eligibility at less than half-time enrollment (less than 6 credits).

Institutional financial assistance is not awarded to students that have already completed a first baccalaureate degree at Gustavus. State and Federal financial assistance is determined on a student specific basis, according to State and Federal regulations.

Named Scholarships

If a student is selected to be a recipient of a named scholarship, Gustavus grant amounts may be replaced with the amount of the donor funded scholarship. In its place, the named fund would be listed on the award. These scholarships may be renewed as part of the annual financial aid awarding process.  Renewal of these scholarships requires completion of the FAFSA.

Terms for Renewing Aid

All financial aid is awarded on an annual academic year basis. Eligibility for need-based grants, such as the Federal Pell Grant, Minnesota State Grant and all Gustavus Tuition Grants, is reviewed each year based on the FAFSA and may be adjusted if the demonstrated financial need increases or decreases.  Institutional grant aid may be adjusted based on the June 15 FAFSA submission deadline.  Completion of the FAFSA is not mandatory for renewal of a student’s Merit scholarship, however, students must maintain Satisfactory Academic Progress (SAP) in order to have their Merit scholarship renewed.

All Music and Art scholarships are renewed based on recommendations by the respective departments in conjunction with the student meeting all predetermined requirements outlined by the scholarship.

On-Campus Residency Requirements for Aid Recipients

Students who petition to live off-campus will have their college-funded grant/scholarship assistance reduced by $500 from the amount normally awarded when living on campus. 

The possession of firearms in all campus buildings and on all campus property is strictly prohibited. The prohibition applies to all students, employees, independent contractors, and visitors, including those who have a valid permit to carry a concealed weapon. Individuals who possess a valid permit to carry a firearm may, however, keep it locked in the trunk of their vehicle in a campus parking lot. This prohibition does not apply to authorized security or law enforcement personnel. 

Except under circumstances noted above, students and employees are prohibited from using, storing, or possessing weapons, fireworks, or explosives on property owned or controlled by the College and/or in the course of any College program or employment. Weapons may include, but are not limited to: firearms, pellet guns, air/airsoft rifles or BB guns, paintball guns, bows and arrows, sling shots, water balloon launchers, martial arts equipment, swords, switchblade and large knives, tasers, and clubs. 

If you are aware that an individual possesses a firearm, other weapon, or explosives in violation of this policy, contact Campus Safety (507-933-8888) immediately. 

Gustavus Adolphus College makes a distinction between solicitation and canvassing. The College defines canvassing in terms of political expression and permits this to occur with advance notice. The College defines solicitation in terms of advertising/sales and restricts the number and type of student-run fundraisers, sales, and solicitations that may be directed to students and other members of the Gustavus community. Only recognized student organizations and department-sponsored student groups may engage in fundraising efforts. Such activities are subject to approval by the Campus Activities Office and are restricted to specified areas only. General solicitation is prohibited in all other public spaces as well as residence halls. 

Groups that wish to solicit (sell merchandise and/or fundraise) are subject to the following regulations: 

1. All recognized student organizations desiring to sell merchandise or services on campus or host an event whose primary purpose is to fundraise must schedule that activity through the Campus Activities Office at least 1 week prior by completing the Fundraising form. 

2. Campus Activities does not approve any fundraisers during First Year Orientation.

3. If a student organization wishes to conduct fundraisers in residence halls or Lund Center, the approval of the Director of Residential Life or Athletic Director will be required in advance and should be indicated by their signature on the application form.

4. Under no circumstance are constituents allowed to sell homemade food anywhere on the Gustavus Adolphus College campus.

5. The Campus Activities Office reserves the right to determine what items can be sold on campus and cancel tabling reservations accordingly.

Off-Campus Fundraising

Recognized student organizations asking for in kind or monetary donations from community partners and vendors should not represent themselves as fundraising for Gustavus Adolphus College, but rather use their organization’s name and the purpose for fundraising. 

An organization interested in soliciting constituents of the College (parents, friends, family, alumni) must work through the Advancement Office. If a solicitation is deemed in accordance with the fundraising priorities of the College, a mailing will move forward. Any mailing or solicitation requires permission from Institutional Advancement. For more information or to contact Institutional Advancement, please email Cassandra Nelson (cnelson2@gustavus.edu).

Non-Campus Affiliated Organizations or Individuals

Individuals or groups whose purpose is selling merchandise or services for-profit, are prohibited from activity on campus unless sponsored by a recognized student organization, department, or approved by the Campus Activities Office. Vendors are limited to four visits per semester and must pay a vendor fee prior to tabling.

Open flame cooking devices, such as barbecue/roasting grills, pits and/or camp fires, are prohibited on Campus property UNLESS used in conjunction with a registered activity. 

Introduction

From a legal perspective, hazing is a crime. From an individual student’s perspective, hazing damages the self-esteem of those being hazed. From an organizational perspective, hazing degrades the values of the group. From a campus community perspective, hazing creates an environment of disrespect that contradicts the College’s values of excellence, community, justice, service, and faith in our community. For all these reasons, the College takes a strong position against any and all forms of hazing.

Hazing is typically understood to be activity in which high-status group members require or suggest that members engage to join or continue affiliation with the group. Individuals, organizations and groups affected by this policy are expected to take primary responsibility for implementing the policy and for periodically reviewing their activities with respect to compliance. Leaders and members of the organization may be held individually responsible for violation.

Minnesota Statute 121A.69

Subdivision 1. Definitions. (a) “Hazing” means committing an act against a student, or coercing a student into committing an act, that creates a substantial risk of harm to a person in order for the student to be initiated into or affiliated with a student organization.

(b) “Student organization” means a group, club, or organization having students as its primary members or participants.

College Policy

Student groups at Gustavus Adolphus College provide the campus community with activities, programs, and opportunities that enhance the quality of student life. This growth is only possible when groups promote Gustavus’ core values of Excellence, Community, Justice, Service, and Faith. Groups and individuals live these values by:

• Supporting members’ physical, mental, and emotional wellbeing.

• Contributing to members’ academic goals and successes.

• Promoting civility and respectful treatment of one another.

• Protecting members from manipulation, exploitation, or degradation of any nature.

• Fostering relationships build on trust, acceptance, honesty, and mutual respect.

Gustavus Adolphus College does not tolerate hazing in any form by any individual, group, or organization. We define hazing as “any action taken or situation created, intentionally or unintentionally, whether on or off campus premises, to produce mental or physical discomfort, fatigue, humiliation, intimidation, embarrassment, harassment or ridicule or that disrupts community life or academic commitments regardless of the intent or end result. Such actions may be perpetrated by an individual, group, or organization against an individual or individuals.”

This list of examples is not exhaustive because many things can be hazing or non-hazing activities depending upon the context and many other factors.

• Break laws or College policies

• Compromise personal morals or values

• Endure physical abuse or harm

• Endure psychological abuse or harm, such as deception of members which is designed to convince a member that they will not be accepted to the organization or that they will be hurt during the activity

• Submit to abuse of power or power differential

• Undergo branding, tattooing, or any mutilation of the skin

• Have substances thrown at, poured on, or otherwise applied to the body

• Consume alcohol, drugs, food or beverages

• Undergo exposure to the environment without appropriate dress

• Exercise that serves no purpose (e.g. calisthenics)

• Undergo physical detention, kidnapping, being held against one’s will, or abandonment

• Perform or participate in dangerous, degrading, or embarrassing public stunts, dares, displays, games, or activities

• Undergo prevention or deprivation of sleep, normal amounts of food or water, or adequate study time

• Perform an excessive number of tasks such that they encroach upon time needed for sleeping, studying, and attending to personal matters

• Participate in activities that interfere with scheduled class meetings, study sessions, or school-sponsored extracurricular activities

• Wear uncomfortable or inappropriate apparel or otherwise alter appearance which is conspicuous and/or atypical

• Experience public degradation

• Experience verbal harassment (such as degrading nicknames, derogatory references, yelling or screaming

• Create or use explicit songs or perform sexist or racist acts

• Assume a submissive role

• Perform acts of personal servitude (such as cleaning, buying gifts, or making meals)

• Make excessive purchases (such as gifts, food, and clothing)

• Implementing ambiguous rules that serve no purpose, including but not limited to:

• Keep silent or refrain from visiting non-group members

  • Not permitting members to talk for extended amounts of time

  • Carrying items for any period of time

  • Having members line up to report facts, count off, or perform other unnecessary acts

• Learn trivia about members and about the group; ask members to learn chapter history or information if such a request interferes with academic study

Hazing can take place with or without the consent of the hazed. The consent of those hazed will not be accepted as a justification for hazing activities. Apathy or acquiescence in the presence of hazing are not neutral acts.

The terms “group” and “organization” are used interchangeably in this policy and, for purposes of reporting, mean an organization at an institution of higher education (such as a club, society, association, varsity or junior varsity athletic team, club sports team, fraternity, sorority, band, or student government) in which two or more of the members are students enrolled at the institution of higher education, whether or not the organization is established or recognized by the institution.  This may also include organizations that are connected to courses/classes.

Consequences

Gustavus Adolphus College takes violations against the College hazing policy very seriously. Individuals, groups, and organizations are held accountable for acts of hazing. Furthermore, the College will treat the hazing action of even one member of a group as constituting hazing by the group. Those found responsible for hazing may be subject to severe sanctions including suspension or expulsion of the individual, group, or organization from the College.

Additionally, anyone who knew or who reasonably should have known of the hazing and did not make an attempt to prevent it may be adjudicated through the College’s conduct system. Every member of the campus community is required to report any incidents of hazing or suspicions of hazing that come to their attention.

Reporting & Investigation

Campus community members are expected to report any practice or action believed to constitute hazing immediately. Reports may be made 24 hours a day through multiple channels: 1) by phone, email, or in person to the Dean of Students Office or Campus Safety; 2) through the Omnilert campus phone app; 3) by completing an electronic incident report; or 4) by contacting a Campus Security Authority.  Campus Security Authorities are required to report the incident to Campus Safety. 

The College will not tolerate harassment of or retaliation toward individuals who have reported hazing incidents and will investigate any allegations of hazing that are reported.  Investigations may be coordinated by Campus Safety and/or the Dean of Students Office with cooperation from the department responsible for oversight of the group.

For more information about hazing on campus including a transparency report and prevention initiatives, visit the Dean of Students Office website.

Adopted Fall 2005; Revised Spring 2014. Updated and approved by the Executive Leadership Team October 29, 2024. Revised by the Board of Trustees: May 9, 2025. Updated and approved by the Executive Leadership Team August 26, 2025, in accordance with Minnesota statute.

A Gustavus Adolphus College student, parent, employee or guest may feel the need to lodge a formal complaint with the College, which they wish to have addressed. 

Find the complete and current Policy in the All-College Policies under the same heading.

Applicability

Gustavus Adolphus College strives to provide a safe and orderly environment, insofar as possible, in which all students are able to pursue their academic and social development. In so doing, it reserves the right to require an involuntary leave/withdrawal of any student whose behavior is incompatible with minimal standards of academic performance, social adjustment, or safety. Students for whom this policy applies include: 

1. Students who are deemed to be a danger to others. Danger to others is here defined as any danger of assault substantially above the norm for college students that necessitates extraordinary measures to monitor, supervise, treat, protect, or restrain the student to ensure his or her safety and/or the safety of those around him or her. 

2. Students whose behavior is severely disruptive. Disruptive is here defined to include behavior that causes significant property damage or directly and substantially impedes the rightful activity of others. It also includes behavior that causes emotional, psychological, or physical distress to fellow students and/or employees substantially above that normally experienced in daily life. Such disruption may be in the form of a single behavior incident or somewhat less severe but persistent disruption over a more extended period. 

Process for Involuntary Leave/Withdrawal

1. Implementation of this policy shall be as timely and expeditious as possible, while careful to avoid undue haste. It should be noted, that in some situations—particularly those in which involuntary leave/withdrawal is involved—it is neither in the student’s interests nor the College’s to delay emergency action. 

2. The Dean of Students or their designee may impose an interim leave/withdrawal according to applicability criteria noted above. 

3. The Dean or designee shall be responsible for advising the student of the interim leave/withdrawal, and the processes for an informal or formal hearing to resolve the student’s status. When feasible, the student shall be afforded the opportunity to review with the Dean or designee the rationale for the leave/withdrawal. The student may have support persons present, such as parents or medical/mental health professionals familiar with the student’s case. 

4. If an interim leave/withdrawal is imposed, an informal or formal hearing to determine the student’s status will be scheduled by the Dean or designee. The time of this hearing shall be set to permit ample time for information gathering related to the student’s behavior. This may include an indefinite period of leave/withdrawal. 

5. Should a student accused of violating the College Code of Conduct so choose, s/he may request a hearing according to the Student Conduct Procedures in lieu of an informal hearing as indicated below.

Informal Hearing

Students subject to an involuntary leave/withdrawal shall be accorded an informal hearing before the Dean of Students or the Dean’s designee. 

1. The Dean, or designee, shall convene the meeting. Individuals deemed necessary to present a case for leave/withdrawal or to respond to questions by the student may be included. 

2. The student may be accompanied by up to three advocates or support persons, such as a family member, faculty or staff, or a health and/or mental health professional. 

3. The informal hearing shall be non adversarial and conversational. The Dean or designee will lead the meeting, and may exclude any person who disrupts the meeting. The hearing may be conducted in the absence of the student if the student has been given sufficient notice. 

4. The decision of the Dean or designee shall be rendered within a reasonable period of time, and if leave/withdrawal is indicated, the written decision shall include the rationale therefore and the process by which the student may request reinstatement. The decision will be final and not subject to appeal. 

Return from an Involuntary Leave/Withdrawal

A student subject to an involuntary leave/withdrawal must request an informal hearing when they desire to return to the College. Information will be provided at that time as to the requirements for re-enrollment.

A campus Lost and Found program is managed through the Department of Campus Safety. A software system is used to automate the lost and found process by matching items according to description or name, creating a report to assist in follow up, allows communication with all parties while tracking that communication, and has options to mail or ship items back to owners if applicable. Anyone can submit a Lost Property Report on the Campus Safety web page including the following information: name, contact information, description of item (size, brand, model, color), date lost, and location lost if known. All lost property reports are checked against lost and found that has been turned in, and all new items are checked against lost property reports, so you will be contacted if your item is turned in. If you believe an item has been stolen, please contact the Campus Safety office immediately at 507-933-8888, 24 hours a day, to make a report with an officer. 

Any found items should be turned in directly to the Campus Safety Department. Lost and Found items will be held for 30 days. The Campus Safety Department understands the impact of losing personal belongings and is committed to ensuring that every effort is made to return lost and found items to the owners as quickly as possible.

Gustavus Adolphus College is committed to promoting the safety and well-being of students, youth and others who are entrusted to our care. The College has adopted the Policy for the Protection of Minors to describe requirements placed on administrators, faculty, staff, students, volunteers and all others working with minors. This policy is intended to promote their protection, fulfill our obligation as mandated by law, and to provide the best possible experience for any minor visiting or in college-related programs.

Find the complete and current Policy here: Policy for the Protection of Minors

The College recognizes the need to act quickly should a campus resident go missing. Therefore, the purpose of this policy is to promote the safety and welfare of members of the College community through compliance with the requirements of the Higher Education Opportunity Act (HEOA). Our goal is to coordinate the gathering of as much information as early as possible. In all missing person incidents, the Director of Campus Safety or designee and the Dean on Call will be immediately notified.

If a member of the College community has reason to believe that a student who resides in on-campus housing is missing, they should immediately notify Campus Safety at 507-933-8888. Campus Safety will generate a missing person report and initiate an investigation. After investigating the missing person report, should Campus Safety determine that the student is missing Campus Safety will notify local law enforcement. In addition to registering an emergency contact, students residing in on-campus housing have the option to identify confidentially an individual to be contacted by the Dean on Call or Director of Campus Safety in the event the student is determined to be missing for more than 24 hours. If a student has identified such an individual, the Dean on Call or Director of Campus Safety will notify that individual no later than 24 hours after the student is determined to be missing. Students who wish to identify a confidential contact can do so through the emergency contacts page under the student’s college login page. Confidential contact information may be accessed only by authorized College officials and law enforcement as appropriate. If the missing student is under the age of 18 and is not an emancipated individual, the Dean on Call will also notify the student’s parent or legal guardian immediately after Campus Safety has determined that the student has been missing for more than 24 hours. 

Gustavus Adolphus College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people, where mutual respect, courtesy, kindness, and cooperation prevails. As such, and consistent with our core values and responsibilities, respect for each individual is central to how we conduct our work and build relationships within our community. Behavior that fails to respect the dignity of others is not compatible with this shared vision of our identity and our mission.

Find the complete and current Policy in the All-College Policies under the same heading.

Parking 

Parking on campus is a privilege extended to administration, faculty, staff, students, and visitors. The College asks for your cooperation in obeying parking and traffic regulations. Gustavus Adolphus College (with a few exceptions) does not have assigned parking spots; parking is enforced according to lot color with corresponding permits available. All employees and students who desire to park on campus are required to register their vehicle with Campus Safety as well as display a current permit. A parking permit does not ensure a parking spot in a specific area, lot, or location. Submission of a parking application does not guarantee issuance of a permit. Students may apply for campus parking permits on a first-come, first-served basis. For parking information and permit applications, contact the Department of Campus Safety.

Traffic: 

Please observe the 20 mph speed limit and the Pedestrian Right of Way courtesy on our Campus at all times.

All posted traffic signs are in effect as they would be in the community, and likewise all other rules of the road. Parking or operating a vehicle on sidewalks or grass areas is not permitted and will result in fine or other sanction upon apprehension.. Campus Safety officers are authorized to enforce both parking and moving violations. In addition, a memorandum of understanding exists with the Saint Peter Police Department extending the authority to enforce traffic regulations on campus to local police officers.

Visitor parking is provided on campus and is identified accordingly. Visitors parking overnight should come to the Campus Safety office with their campus hosts to register their vehicle and park in designated visitor parking. Any vehicle not displaying a valid blue Visitor parking pass will be cited 2–7a.m., 7 days a week. Visitor spaces are closed to students and employees 24 hours a day/7 days per week/365 days a year. 

Please review parking information and lot restrictions and designations before parking on campus. Student permit parking in the Stadium/Beck parking lot is posted" No Parking" 2–7 a.m. and is enforced 7 days a week. Employee designated lots are "no parking" 2–7 a.m., 7 days a week.

Hazardous Vehicles: 

Any vehicle located on the Gustavus campus that in itself is causing a safety hazard to the property or persons located on the campus may be, under the discretion of Campus Safety, removed from campus to an off–campus impound lot. Safety hazard means a vehicle leaking a hazardous substance, i.e., gas, oil, transmission fluid, etc. A safety hazard is also when a vehicle's horn or intruder alarm is sounding so as to disturb others. Any fines or costs related to the relocating or removing of the vehicle shall be the responsibility of the vehicle owner/operator.

For a complete copy of campus parking and traffic information, rules and regulations, visit our webpage online at gustavus.edu/safety. Campus Safety is located in the north entrance of the Carlson International Center and reachable 24 hours a day at 507-933-8888.

The purpose of this policy is to promote the wellbeing and safety of Gustavus Adolphus College students, faculty, staff, and visitors and to protect the College’s property/assets. This policy is intended to provide clear guidelines for the allowance of pet/service animals on campus. 

Find the complete and current Policy in the All-College Policies under the heading "Pet Policy."

Preparing men and women for fulfilling lives of leadership and service in society – a key element of our statement of mission – entails nurturing civic involvement among Gustavus students. Encouraging and facilitating widespread participation in the electoral process, as well as supporting voter education are also useful roles that the College can play in promoting informed and active citizenship.

The College’s educational mission notwithstanding, federal tax law prohibits its direct participation in political campaigns on behalf of (or in opposition to) any candidate for elective public office at the federal, state and local levels.

Specifically, we understand the Internal Revenue Code to prohibit the College from:

• Institutional endorsements

• Placing or allowing advertisements on “public” college property (vs. individual rooms)

• Contributions to political campaign funds

• Distribution of statements that favor or oppose any candidate for public office

• Use of institutional assets or facilities if other candidates are not given an equivalent opportunity.

Likewise, we understand the following to be permitted under circumstances of non-partisanship:

• Voter Education, Voter Registration and “Get Out the Vote” Drives

• Free expression on political matters by leaders of organizations speaking for themselves, as individuals or speaking about important issues of public policy

• Invitations to political candidates seeking the same office to speak at campus events.

Gustavus is pleased to extend campus hospitality to all registered political candidates and campaign/party workers. We strive to support legitimate campaigning efforts on campus while abiding by federal laws and guarding against adverse impacts on our educational programs and the personal lives of campus community members. Candidates and supporters should contact the Dean of Students Office for the most specific and updated campaign guidelines.

Posting In the Campus Center & Student Union

Because space for promotion of activities and events is limited, bulletin boards are reserved primarily for the use of the Gustavus community. Other organizations, businesses, and persons are invited to purchase advertising through the Gustavian Weekly and/or are allowed to use the small number of boards specifically labeled “Off Campus.” The following guidelines have been established to help the Gustavus community promote events and activities that support the mission of the College:

• All posters must be reviewed and stamped at the Jackson Campus Center Information Desk. A maximum of 8 posters will be stamped (approved). Please bring one extra copy to be kept by the Campus Activities Office. 

• All posters must include the organization sponsoring the activity as well as the date, time, and location of the activity.

• All posters must be less than six (6) feet in size.

• Signs cannot promote alcohol or alcohol use.

• Signs cannot be posted on walls or pillars.

• Signs cannot be posted on windows, except in the glass walkways between the Student Union and Campus Center and between the Student Union and Library.

• Bulletin boards in the Student Union and Campus Center are specified by categories (campus events and off-campus events). Post only on appropriate boards to avoid removal of your postings.

• Employment Postings need to be stamped by Career Development and can only be posted on the employment board. One copy will also be placed in the Career Development Office.

• All publicity in the Evelyn Young Dining Room and/or Market Place facilities must be approved by the Dining Service Office. Any window paint used should be acrylic paint mixed with dish soap—no "car chalk" or window paint. 

The Campus Activities Office reserves the right to remove postings after the event date or after two weeks (whichever comes first) to free up space for newer materials and/or refresh the look of bulletin boards.

Please find tabling regulations in the “Distribution of Materials” Policy elsewhere in this Guide.

Posting In Other Campus Buildings

• For posting in the residence halls, you must obtain approval from the Residential Life Office. Refer to the Residential Life Posting Policy in the Student Organization “How To” Guide for a full list of guidelines.

• General bulletin boards are available for posting in academic buildings; posting on department bulletin boards and faculty offices is not allowed. 

• Refer to the General Signage/Poster Policy for Academic Buildings and the Specific Instruction for Postings in Each Academic Building in the Student Organization “How To” Guide for a full list of guidelines and contacts.

Outdoor posting/publicity

• All outdoor postings/chalkings/displays must identify a sponsor in visible, proximate locations so a viewer can determine who is associated.

• The sponsor is responsible for removal/disposal of all materials within a maximum time frame of seven (7) days.

• Sandwich boards are available for outdoor use only, being mindful not to obstruct sidewalk traffic. Contact the Campus Activities Office for details.

• Posting flyers, leaflets, or other advertising materials on the windshields of vehicles in campus parking lots is not permitted.

• Sidewalk chalk is permissible on horizontal cement surfaces around campus. Avoid vertical ledges, walls, buildings, etc.

• The use of Eckmann Mall or Sesquicentennial Plaza for outdoor displays must be approved by reserving the space through Campus Activities.

All posted material must be consistent with the mission of the College and not be in violation of College policy or civil law. Tampering with, defacing, or removing postings/chalkings which follow these guidelines is a violation of Gustavus policy. This policy is interpreted and enforced by the Campus Activities and/or Dean of Students Office.

Find the complete and current Policy in the All-College Policies under the same heading.

For reasons of personal safety, the use of inline skates, roller skates, skateboards, or scooters inside any building on campus is prohibited. The possession and/or use of hoverboards, one-wheels, and e-skates anywhere on campus is prohibited. Persons using skates or skateboards outdoors are encouraged to wear appropriate personal protection equipment (i.e., helmet, elbow and knee pads). All outdoor use of these devices should be in a manner that promotes personal safety and respect for others and respect for College and personal property. Anyone engaging in these activities during hours of darkness are encouraged to wear light-colored clothing and reflective materials.

Philosophy Statement

Student organizations at Gustavus Adolphus College provide the campus community with activities, programs, and resources that enhance the quality of student life. Students who participate in co-curricular activities are more likely to succeed at personal and professional goals, develop leadership skills, form lasting friendships with peers, and learn more about a chosen career field.

This growth is only possible when organizations promote Gustavus' core values of Excellence, Community, Justice, Service and Faith. Groups and individuals live these values by:

• Supporting members' physical, mental, and emotional wellbeing.

• Contributing to members' academic goals and successes.

• Promoting civility and respectful treatment of one another.

• Protecting members from manipulation, exploitation, or degradation of any nature.

• Fostering relationships built on trust, acceptance, honesty, and mutual respect.

Student organizations at Gustavus Adolphus College provide the campus community with activities, programs, and resources that enhance the quality of student life. Students who participate in co-curricular activities are more likely to succeed at both personal and professional goals, develop leadership skills, form lasting friendships with peers and learn more about a chosen career field. Gustavus provides a comprehensive activities program that encourages student participation in clubs and organizations related to both their personal and professional interests. The student organization recognition process serves new and prospective students, College departments, and administrators by providing accurate information about those groups. The recognition of student groups is intended to clarify the rights, privileges, and responsibilities of each. All student groups wishing to function officially on campus are required to complete the recognition process annually. Students with like interests may, of course, meet informally. Unlike recognized clubs and organizations, however, they may not use “Gustavus Adolphus College” in their name, utilize campus facilities and services, sponsor fundraisers on campus, or apply for Student Senate funding. They may partner with recognized student groups and/or College departments if they wish.

Recognition Process

1. All organizations must complete Student Leadership Organization Training (S.L.O.T.) offered online.

2. All continuing organizations will log on to the student organization website, gustavus.edu/studentorgs and update officer and membership information.

3. All NEW organizations must submit a new student organization recognition request (found online under ‘create new organization’ tab) for review by the Recognition Committee. This submission will be reviewed by the Recognition Committee.

Recognition Committee

All requests by student groups to become newly recognized student clubs, club sports, or organizations will be reviewed by the Gustavus Adolphus College Recognition Committee. The Recognition Committee consists of: 

• A member of Student Senate or designee;

• A representative from the Dean of Students Office;

• A faculty representative;

• A representative from Athletics;

• A representative from the Campus Activities Office, who will serve as the chair of the committee.

The Campus Activities Office and the Director of Club Sports will make a final decision with the input of the committee (if applicable). All appeals to this process will be directed to a member of the Dean of Students’ Office who does not serve on this committee. The College Recognition Committee will meet at least once each semester.

Recognition Criteria

At a minimum, all student groups requesting official recognition from the College must meet the following standards before their application is considered:

• A group must have at least six (6) currently enrolled full-time students. Honor societies may be allowed fewer members and are subject to review by the Recognition Committee.

• A group may not duplicate the purpose and/or activities of an existing student organization. This provision safeguards limited resources and encourages students to work cooperatively when their interests and intentions are similar.

• No group may discriminate against any person based on age, color, disability, gender, gender identity, national or ethnic origin, race, religion, sexual orientation, veteran status, or any other basis protected by applicable federal, state, or local laws. (Exceptions are granted for fraternities and sororities to remain single gender.)

• All groups must agree to the Gustavus Adolphus College anti-hazing policy found elsewhere in this publication.

• All groups must be non-profit in nature.

• A group must disclose if it is known by any other name or affiliated with any other organization or parent group (i.g., Amnesty International, Fellowship of Christian Athletes, etc.).

• All Gustavus Adolphus College policies will supersede any policies of national affiliate.

• A group must abide by all federal, state, and local laws, College policies and in the case of affiliated groups, the policies of their parent organization.

• A group must select an advisor who is a full-time member of the Gustavus Adolphus College faculty, staff, or administration.

• All leaders/officers of each organization must be selected by Gustavus Adolphus students.

• All groups must establish a purpose that is consistent with the mission of the College.

• All groups must warrant that they will not present undue risk to participants or the College.

Loss of Recognition

Recognized organizations may lose their recognized status for any of the following reasons:

1. Governing documents, advisor contract, and/or list of officers are not submitted within 30 days of notice of recognition.

2. The organization fails to meet the minimum established criteria for annual recognition.

3. Through an assessment or annual recognition process, it is determined that an organization lacks member support and is no longer sustainable or that the organization’s activities or mission are no longer consistent with the mission of the College.

4. The organization is found to be in violation of one or more of the policies outlined in the Student Code of Conduct found in the Gustavus Adolphus College Gustie Guide.

5. The organization fails to remain in good financial standing with the College.

Organizations that lose their recognition may reapply for recognition after the organization has taken steps to correct any actions that contributed to its loss of recognition or after the organization has met any College-imposed sanctions, including any period of suspension prescribed.

Unrecognized Organizations

Students who accept membership, or affiliate in any way with a former organization whose recognition has lapsed, been withdrawn, or suspended are in violation of Gustavus policy and are subject to referral to the Student Conduct system. This may result in individual disciplinary action up to and including suspension or expulsion. Students who assist in perpetuating these organizations are subject to the same disciplinary action. For the purposes of this policy, “affiliation” and “perpetuation” apply to representing oneself as a member of one of these organizations through the wearing of members-only apparel, exhibiting letters or other symbols unique to the organization, and/or coordinating or attending functions of the unrecognized organization. Students MAY NOT join these organizations. 

Repeated violations of Gustavus Adolphus College policies may result in a group losing recognition either temporarily or permanently from the College because they have damaged the reputation of the community, violated students’ rights, and/or endangered their welfare. In the case of fraternities/sororities, the governing council or Inter/National Office may also suspend recognition. Students may not join or be active in these organizations. 

Rights & Privileges

Recognized student clubs and organizations are entitled to:

• Schedule and use Gustavus Adolphus College facilities.

• Apply for funds from Student Senate and/or other campus sources.

• Associate Gustavus Adolphus College’s name with that of the organization.

• Be included in Gustavus Adolphus College publications when appropriate.

• Use Gustavus Adolphus College’s mail services.

• Sponsor campus programs and activities.

• Conduct fundraising activities on campus.

• Receive information from the College regarding policies, procedures, and liability.

• Receive any and all benefits the College may extend to recognized groups now or in the future.

Responsibilities

Recognized student organizations are expected to:

• Use the Gustavus Adolphus College Finance Office for the administration of all College-approved funds and funds raised by the organization.

• Have current bylaws on file on gustavus.edu/studentorgs.

• Have only Gustavus Adolphus College students as members and faculty and staff as its advisors.

• Maintain a current list of officers and advisors on gustavus.edu/studentorgs.

• Ensure that any official web presence is updated annually.

• Adhere to all federal, state, and local laws and College policies.

• Ensure that its membership will not practice any physical or psychologically abusive behaviors, either intentionally or unintentionally.

• Consistently fulfill recognition criteria.

Advisors

Gustavus Adolphus College encourages faculty and staff to serve as club and organization advisors. The College recognizes service as an advisor to student activities and organizations as an important contribution to the College community and as one of the ways in which faculty and staff may demonstrate involvement in the activities of the College. 

Campus procedures require that each group, club, organization, or activity recognized by the College have a faculty or staff advisor. This person must be a full-time Gustavus employee who is present on campus (i.e., they must not be abroad or on sabbatical). A small number of organizations, due to their unique roles in the College community, have assigned advisors (usually members of the administrative staff). Faculty and staff members who are advisors perform this advisory role as part of their employment with the institution and are thus insured by the College’s liability insurance policies. 

The extent and nature of the advising role may vary according to the club or organization being advised. Generally, however, advisors have a number of duties and functions that they are normally called upon to perform, such as consulting with student leaders on programs, activities, and events; providing continuity and general knowledge of the College; counseling and advising individual students on co-curricular concerns; interpreting policies and procedures; and general oversight especially of the organization’s budget and finances. 

As a College employee, the advisor has a responsibility both to the institution and to the organization and should keep the best interests of each in mind. Actual participation in programs, activities, and events is not required but is highly encouraged as it can be mutually beneficial to the advisor and the organization. The advisor is expected to use his or her knowledge to inform the group, and to discourage illegal, damaging, or embarrassing behavior or incidents. Such incidents could subject both the advisor and the College to civil liability. Should an advisor become aware of such activity, it should be reported to staff in the Campus Activities Office or Dean of Students Office. Should the advisor’s organization ever be under investigation, involved in the conduct process, or generally questioned about events or behaviors, the advisor agrees to be truthful, encourage truthfulness and cooperation of the members, and abide by College policy. If it is found that the college advisor does not comply with previous assertions, the advisor will be removed from their role as advisor by the Campus Activities Office or Dean of Students Office.

All advisors to student groups are considered Campus Security Authorities (CSA’s) as defined in the federal Clery Act. As CSA’s, advisors are required to receive annual training regarding responsibilities to report crimes to Campus Safety.

The presence and/or participation of a College advisor in no way relieves student organization members or leaders of their responsibility to act in accordance with standards of good citizenship and the law as well as with the policies and procedures of the College. 

The Student Life Division and, specifically, the Campus Activities Office, are available to provide advice, assistance, and training to advisors as requested or required. Questions about activities planning and coordination, College fiscal practices, expectations for group conduct, etc., should be directed to the Campus Activities Office. 

Office and Storage Space

A limited number of office spaces are located in the Gustie Den in the lower level of the Jackson Campus Center and in the lower level of the Johnson Student Union. Applications are available in the Spring of each year for the following academic year. All groups with spaces must reapply each spring.

Travel Policy

The following conditions apply to recognized student organizations for all travel to and from off-campus events and activities. This policy is meant to help ensure student safety during travel and allow for protection of organizations while away from Gustavus. Student organizations are expected to plan ahead, show environmental stewardship, and represent Gustavus positively in every aspect of their travel. This policy is in effect year-round, including breaks and summers.

General Travel Requirements

1. Mileage does not include distance between destinations within the same town/city.

2. In any case in which students are traveling in an individual’s personal vehicle, the individual’s auto insurance will be the primary coverage to which claims are made.

3. College vehicles may only be used by student organizations for travel that an advisor has approved by means of their signature on the vehicle reservation form.

4. At least one student, advisor, or proxy in every vehicle must have a cell phone.

5. Organizations may amend their plans at the permission of their advisor, but no later than one day before the scheduled leave time.

6. Student Organizations will not be approved to travel between the last day of classes and last day of final exams during any semester.

7. International travel must be approved in advance by the travel safety committee.

8. Any decision regarding travel or desired divergence from policy may be appealed to the Dean of Students’ Office.

Travel Plan 

Any travel taking more than one vehicle, or over 60 miles round trip, or overnight must have a Travel Plan. All Travel Plans must be completed and submitted online TRAVEL PLAN FORM for review no less than 5 business days before the trip begins. Because some travel plans require extra planning to ensure safety:

• Any travel over 400 miles round trip (considered a “full day of travel”), OR more than one night away from campus, OR with more than 20 travelers must submit a Travel Plan at least ten business days before the trip begins.

• Any travel over 1,000 miles round trip must submit a Travel Plan at least a month before the trip begins.

• International travel must submit a Travel Plan at least three months before the trip begins.

Advisor Supervision

All travel must be communicated to advisors prior to leaving, including the names of travelers, destination, and emergency contact information. If travel requires a Travel Plan, the advisor must further supervise the trip in one of the following forms:

• By traveling with the organization in person

• By appointing a staff/faculty proxy to travel with the organization in person

• Long-distance via phone

  • Phone contact must happen on a predetermined schedule; the following schedule is recommended: on arrival to the destination, each evening of an overnight stay, and on arrival back at campus.

  • Methods for notifying advisors of emergency situations must be planned before departure; emergency situations include serious illness or injury, inclement weather, automobile accidents, etc.

Modes of Transportation

Gustavus Adolphus College encourages all travelers to use college-owned vehicles, rented vehicles or licensed commercial carriers (buses, airlines, etc.). The use of personal vehicles is allowed. The driver of that vehicle accepts the responsibility and liability for any and all activity during the trip.

 Revised July 2024

See Guidelines for the Implementation of College Alcohol and Drug Policies for Student Groups Traveling Off-Campus for specific policies relating to the use of alcohol and drugs when traveling off campus.

A student who is found responsible in whole or in part for damage to College property (due to fire, water damage, etc.), where the College’s insurance company makes payment for the damage to the College, agrees to subrogation. This means that the College’s insurance company may request reimbursement for damages from the student, a dependent student’s parents, and/or the student or parent’s insurance company.

The full policy, interpreted and administered by Gustavus Technology Services, covers acceptable use, intended use, copyright, fair use, and violations of campus-provided technology resources.

All students/staff are issued and required to have a Gustavus ID card (Three Crowns Card) and to produce it for College officials upon request. The card is required to charge items in the Dining Service, Book Mark, Post Office, and Printing Services, and to check out library materials. Your card is also used to verify your status as a student, for checking out equipment and for entrance into many campus events and athletic contests. The card is also used to access exterior residence hall doors.

Please protect your card.  Your card is meant to last the entirety of your college career.  You will not be asked the have a new photo taken each year.  

Three Crowns Cards are not transferable for any reason.

Lost or broken cards should be reported immediately to Campus Safety. Lost or stolen cards may also be deactivated on the on-line “GUS Account" (left side, bottom of page). A $40 replacement fee will be charged to the student’s account. Replacement cards may be obtained Monday through Friday, 9a.m. – 3p.m., at Campus Safety.

Questions concerning this information should be directed to Campus Safety at 507-933-8888.