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Revisiting Google Docs - THE TOOLS MENU
Revisiting Google Docs - THE TOOLS MENU
This menu is VERY helpful for teachers and students. Take some time to learn these tools and teach your students how to use them to save time!
This menu is VERY helpful for teachers and students. Take some time to learn these tools and teach your students how to use them to save time!
- SPELLING - Pretty straight forward. If your misspelled words aren't underlined, just go to FORMAT - TOOLS and turn this on. Also, you can create your own dictionary which is helpful if you have places or names that the document automatically counts as misspelled. Create your own words and then spell check will not count them as misspelled.
- WORD COUNT - Useful information. This tells the number of pages, the word count, character count, and character count without the spaces! Perfect for the high school or college paper that must be 500 words or less!
- REVIEW SUGGESTED EDITS - This is also a helpful tool. If you have someone edit your paper, ideally they should make changes using the suggesting mode. Please see the video on this. Then if you use this tool, you'll see all the edits your 'editor' made and you can go through each one by one and either accept or reject each edit!
- EXPLORE - The EXPLORE tool is an awesome tool to help you and your students with research and images. When EXPLORE first became a 'thing', I did a video on using it in Google Docs. Check out that VIDEO HERE!! From that image on the left, click the MORE button to find all your options!
- DICTIONARY - Do you ever need a dictionary or thesaurus as you are working on docs? Here is your built in tools for just that!
- TRANSLATE DOCUMENT - Google Translate is an option within Docs to translate from a language to another language. There are over 100 different languages available! Remember, that Google Translate is NOT perfect. Please, before sending any correspondence using Google Translate, ask a person who knows the language to proofread the doc for you! However, the Translate option is getting better and better all the time. Even if you don't have anyone proofread, I heard that people can get the gist of what you are trying to tell them with the straight translation! When you click on TOOLS - TRANSLATE DOCUMENT, the new translated doc will open in a new doc with a new name so you won't lose either your original or the translated version. VIDEO
- VOICE TYPING - This is one of the best inventions since sliced bread! Click on this and you can talk and Google Docs will type. If you speak slowly and clearly, this tool is very accurate. Just speak the punctuation you'd like. You may have to do some minor editing, but it will save time and help students that need that little extra help!
- SCRIPT EDITOR - Google Apps Script is a rapid application development platform that makes it fast and easy to create business applications that integrate with G Suite. You write code in JavaScript and have access to built-in libraries for favorite G Suite applications like Gmail, Calendar, Drive, and more. There's nothing to install—Google gives you a code editor right in your browser, and your scripts run on Google's servers. This one I can't help you with as I haven't used it. However, if you want to learn, here is a RESOURCE!
- PREFERENCES - See the left image to see the preferences you have. This is where you set all this up. You can even create your own shortcuts, or at least see what is already there!
- ACTIVITY DASHBOARD - Here you have some of the activity information for this document. You have settings for how much this document has been viewed, the trends, and also some privacy settings! See the image below!
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