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Creating Events on your Google Calendar
Creating Events on your Google Calendar
This is actually a large topic. We'll look at the 3 ways to add events and all the features you have available when you add events!
This is actually a large topic. We'll look at the 3 ways to add events and all the features you have available when you add events!
There are 3 ways to add events:
- Just click on the day you'd like to add an event, and a box pops up. This is a small box that doesn't give a lot of details. However, if you add the event this way, you can always go back and edit your event and add lots more details
- Quick Add: You can click the little arrow next to the CREATE button. This pops up a very small box where you can just type the basic information of your event and the calendar will automatically create your event!
- Use the CREATE button: This is the way to get ALL the information on your event! This is actually the preferred method because you won't have to go back and edit for more information.
If you create an event and need to make changes, just click on the event and a box will pop up. You can then click EDIT EVENT and you'll get the big information box to edit!
- Name your event. If you are checking out a resource, you'll want to put your name here.
- Choose the date. If you were on a specific date, this should be correct. If not, make sure the date is correct.
- All Day and Repeat. You're calendar events will default to ALL DAY. However, this probably isn't the case in most events. Just unclick from ALL DAY and you'll get a time box to put in the times of your event. If you need a resource for 2 days, add them separately or use the REPEAT button. (See the video for a good explanation.)
- Event Details
- Where (this is where a resource will go if you are doing a resource calendar). However, if you do put in a location and share or invite people to your event, they will have a Google Map to show the location!
- Joining Info - If you want to hold a video call, you can put that here. You'll use Google Hangouts.
- Calendar - This is important! Make sure your event is on the calendar you'd like it on!!! If you're signing up for a resource, make sure you are on YOUR calendar!
- Description - You can put a description of your event here. If you are using a building resource, please all any set up that needs to happen in this space.
- Attachment - Add attachments such as agendas, notes, or other documents your attendees may need!
- Event Color - Each calendar has it's own color. However, you can change the color of your events as well. If you have a parent calendar on your website, you can color code events by category. For example: tests, field trips, homework due, etc.
- Notifications - You can set notifications for yourself in this area. The default is a notification 10 minutes before an event, but this can be changed.
- Show me as: you can choose available or busy. If you don't click anything, it's OK.
- Visibility: "By default this event will follow the sharing settings of this calendar: event details will be visible to anyone who can see details of other events in this calendar". What this really means is if your calendar is public, the event will be seen by anyone. If your calendar is private, no one will see this event unless you make it public. The default is the default of the calendar, but you can change this!
- On the right - you have 2 choices: Guests and Rooms
- Guests - To add guests to your event, just add their email addresses. This will send an invitation to the people you have chosen.
- Rooms - THIS ONE IS IMPORTANT!! This is how you add resources to your calendar.
- Click on ROOMS
- Make sure the box that says "Show Available Rooms only" is checked.
- The resources should show up below this box. Click on your school and then the resource you'd like. If the resource doesn't show up, that means it's already booked!
- Click on your Resource and then in the WHERE space on your event, your resource should be listed there!! Check and make sure!
- When you go back to your calendar, you'll see the event listed on YOUR CALENDAR and the RESOURCE CALENDAR. Don't delete this event from your calendar or it will delete it from the resource calendar as well!!!!
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