Hiring & onboarding

How to find a new team member

There are different reasons why a student might leave your team: graduation, internship or a semester abroad. If you want to hire a new team member, this is the way to go:

• Anna is your go-to person. She will kick-off the hiring process with you.

• Don't forget that referral recruitment is the largest source of on-call workers. Find our Happy-to-Hire program here.

• We use Equalture’s game assessments to test the cultural and job fit of new candidates. Equalture collects crucial insights on skills and behaviours of your current team and candidates to hire the best-fits without bias, using a gamified method.

• The People team conducts the telephone interview and brings you in contact with the candidate if they think it is a good match with Guidion. You interview the potential new colleague and decide whether he or she is a good match for the role.

Onboarding

With all the paperwork done, we can get down to the most important part: the onboarding! It's key to take care of a soft landing for new colleagues. They will be up to speed faster and feel more at home. 

As a leader, you have a crucial role in this. We have many tools available. The challenge for you is to take these tools, maybe add a touch of creativity, and make it a great onboarding. We ask you to take this seriously and don't underestimate the importance of a proper and fun onboarding. 

Before starting date

1. To let your team member know we can't wait for him/her to start, People writes and send a personal 'Welcome to Guidion' card by post.

2. Find a buddy for the new colleague. Tips for choosing a buddy: someone to ask the ‘silly’ questions to, who knows a lot about Guidion, who works in the same team or with whom the new colleague often works.

3. For the new colleague, it's nice to know in general terms what is expected of him/her in the first month. Send an email a week before he/she starts with on how the first day will look like. For example: what time the new colleague is expected and does he/she needs to bring lunch. Tip for the email: introduce the buddy in the cc, so that the buddy can respond to this e-mail by briefly introducing him- or herself.

4. In preparation of the first working day, make sure you (or the buddy) have filled in the blanks in the onboarding checklist (available on Trello). Anna or Dylan will share both of you in the onboarding checklist.

5. Optional fun extras; we recommend inviting the potential colleague in before he/she actually starts working. This way your new colleague can get to know the team in an informal way. For example on a Friday afternoon, during a strategy session, PBQ, a teambuilding session or during Drinks/Targets/Doekoes.

6. The night before the first workday is the most exciting moment for the potential colleague. He or she can think; "Have I made the right decision?". Send a whatsapp and reassure him/her!

First day

The moment you have been waiting for is finally there: the first day! This is exciting for you, for the team and especially for the new colleague! In order to make your new team member feel at home at Guidion, you give him a warm welcome. You can do this by:

1. Greet the colleague with a welcome package (to be picked up at Facility).

2. Introduce the buddy.

3. Prepare your new team member for a moment of fame at the Daily  (and yes, it's in English).

4. Le Tour du Guidion; make sure the new colleague can quickly find his/her way within Guidion and introduce your new colleague to everyone you meet!

5. Go through the onboarding checklist (available on Trello) together (or hand it over to the buddy)!

6. Plan a moment at the end of the day to check-in how your new team member has experienced his first day at Guidion.

New experiences are really nice, but also take time to process. So make sure your new team member goes home on time and has a good night's sleep!

First month