Applications We Use

Slack

How to join GSTR Slack?

1. Go to gtsr.slack.com

2. Use your @gatech.edu email address to register/sign-in

3. Assign yourself a clear profile picture of yourself (to know who you are)

4. Put major, year, “recruit”, pronouns, and a fun/weird fact about yourself

5. Look at the question ‘How to join the SCC Slack?’

Note: It is extra recommended to download the desktop and the app version of  Slack for a better viewing experience, notice of announcements, and access rides. 

What do we do on Slack?

• Announcements of events, information, and basically anything!

• Best way to get in contact with everyone on the team.

How to use Slack?

• Threads – Use threads to continue conversations

• @ Channel Etiquette – just don’t @ the channel.

• Reactions – used to confirm participation or just react to messages!

• Enable notifications on the Slack app - don’t miss access rides or important messages/ announcements

How do I organize the channels and notifications on Slack?

• Recommended to unmute certain channels but not subteam or division channels as this out main

• Place ‘notify only’ on mentions & DMs and set certain important channels like access, announcements, and maybe your home team & subteam to ‘notify always’.

What is the #access Channel?

• Way to get access to the shop from campus with the help of members with cars

• React to messages from members with cars, they will likely post before shop about times and pick-up locations on campus.

What is the #discussion channel?

• Important announcements from any member on Solar.

• DON’T @ THE CHANNEL

What is the #announcements channel? 

• Everything important Solar-wide, such as events, important forms to fill, or any updates from the exec members.

What are some other important channels I should look at?

• #askandlearnstuff - ask any Solar related questions channel

• #recruit_sp23 - where recruitment questions can be answered, info about recruit projects and timeline

• #outreach - outreach events, recruitment sessions

• #business - funding announcements, updates, pay dues/roster forms

• Subteam Channels

  • #mechanical

    • #aerobody

    • #frame

    • #steering- steering & brakes

    • #suspension

  • #electrical

    • #aux_systems

    • #batteries_bms

    • #powertrain

    • #solar_mppt

  • #race-operations

    • #strategy

• #random and #no-context - solar team fun and silliness!

• #shop - promotes shop cleanliness and safety

• #ladies_of_solar - women in Solar related channel and events

How can I see ClickUp notifications on Slack?

• Look for the cu_"subteam" channels. They post what is happening on ClickUp with project updates, so if you want to take a look at what other subteams or people are doing join those! And if you ever get tired of them feel free to mute or leave them.

How to join SCC Slack? And why?

Follow this link, login with your GT credentials, and search for “Georgia Tech SCC”.

Click “View Details”, then “Join and Launch Slack”

→ This is an amazing resource to understand new things happening in the SCC or any important SCC-wide information. Check it out!

ClickUp

ClickUp/GitHub Training Presentation

How to join ClickUp?

• Your subteam lead will send it to you!

What do we do on ClickUp?

• Productivity platform for project management

• Keeps track of: Projects, People, Priorities, Deadlines, Blockers, etc.

• Also works as one of the main GTSR sources of documentation

How to use and update GTSR ClickUp cards?

Before leaving shop, leave a comment on your project’s card with the following information: (only one person from each project has to add an update, but make sure it reflects everything that has been done)

• Commenter(s): [Who is typing this update comment?]

• Today’s updates: [What was accomplished today? Did everything go according to plan or did something unexpected affect your progress?]

• Next shop: [When will you be at shop next and what are your goals for then? Try to clarify objectives as best as you can based on the last developments]

• Blockers/Support:  [Is there anything keeping your project from moving forward? Do you need additional technical support/guidance from anyone, in or outside your subteam?]

What should a ClickUp Card look like?

• Example ClickUp Card

• DON’T store or organize information solely on ClickUp such as in the comments

• Tag or link information with updated document filed in GTSR Google Drive

What are the best practices of ClickUp?

• Surprisingly, only works if we make it work:

• Keep it up to date!

• Status, priority, checklists

• Comment away

  • Infinitely easier to trace back design decisions and considerations

  • Catch: accessible regardless of context

• Frequency

  • Weekly updates as a minimum

  • Division meetings

• Don’t archive: close or mothball it!

• TL;DR: make it your project’s source of truth to you and your team

Google Drive

What do we use Google Drive for?

• Organization of files that document our car. Also includes operational documents of the team. 

What’s the best way to navigate the Google Drive?

• Follow the file structure by going into your division and subteam or look up keywords related to what you would like to find. 

What current documents exist for the current SR-4? How would I know?

• SR-4 Structural Design Criteria– Design Criteria organized which align with regulations and our goals for SR-4.

• Check out the Vehicle Design Reviews in the New Member Packet given to you.

How do I complete a purchase request?

•  If you need to purchase something related to your project, reach out to your subteam lead.

Network Drive

What do we use the network drive for?

• Organization of sub-assemblies files of the car and inclusion of ANSYS/NX files for FEA. 

How can you access the GTSR Network Drive files?

• If you do not have access to the Network Drive yet, speak with your subteam lead or project mentor to get the files you need. 

• ​​Complete the following once you have authorized access to the Network Drive:

• On Windows:

  • Open a File Explorer window. 

  • Right-click on ‘This PC’ and then select ‘Map Network Drive...’. 

  •  Enter ‘\\ad.gatech.edu\mefs$\StuGroups\GTSR’ into the ‘Folder:’ field, check the 'Connect using different credentials' box, and then click ‘Finish’ (or hit Enter). 

  •  Enter your GT Prism ID as ‘AD\<username>’ (e.g. ‘AD\gburdell3’) and your password.  

• On OSX:  

  • From the desktop, click ‘Go’ in the menu bar above all and then ‘Connect to Server.’ 

  • Enter ‘smb://ad.gatech.edu/mefs$/StuGroups/GTSR’ into the ‘Server Address:’ field and then click ‘Connect’ (or hit Enter).  

  • Enter your GT Prism ID (e.g. ‘gburdell3’) and your password.