Local Supplies Division

Overview

• Receiving Authorized Request – Please Refer Annexure I for Authorization (Please follow instructions given by the Internal Circulars issued by the University time to time)

• Checking for the Availability of Funds (If funds are not available request will be rejected

• Get the Other Statutory Clearance

• Appointing of Technical Evaluation Committee (if necessary) by the Relevant Authority

• Assisting the Technical Evaluation Committee in

• Finalizing of Technical Specifications

• Finalizing of Commercial Terms and Conditions (Place of Supply, Packages, Risk of Damage, Payment and Invoicing, Quality, Guarantee, etc.)

• Preparation of Bidding Documents

• Selecting the Mode of Bidding (National Competitive Bidding/ International Competitive Bidding/ Limited International Bidding/ Limited National Bidding/ Shopping/Direct Contracting)

• Selecting Type of Bidding (Single Stage Single Envelope / Single Stage Two Envelope/ Two Stage)

• Calling for Quotations

• Bid Opening

• Assisting to the TEC in Bid Evaluation

• Handling Technical & Commercial Compliance

• Award the Tender to Lowest Evaluated Responsive Bidder

• Contract Signing

• Obtain Performance Guarantees

• Contract Monitoring/Follow up

• Maintaining Purchasing Records and Files

• Invoice Verification

• Payment Recommendation

• Registration of suppliers