Congratulations on being accepted into the EcoAgents of Change project! This page is designed just for you, our amazing participants, to make sure you have all the information you need for a smooth and enjoyable experience. Here, you’ll find essential details about accommodation, travel tickets, reimbursement processes, timelines, and more. We’re excited to have you join us and can't wait to embark on this meaningful journey together!
The dates will be changed according to the new dates
January – February 2025
👥 Participant Selection & Travel Booking
Each NGO is responsible for selecting participants based on the predefined profile, ensuring alignment with the project’s goals and values.
✈️ Participants must book their travel to Aruba by the end of February 2025 at the latest, preferably earlier to secure the best fares.
📝 Once travel is confirmed, all selected participants will be required to complete a short quiz that includes the Learning Agreement, ensuring clarity of roles and expectations.
March – June 2025
🚀 APV (Advance Planning Visit) – 7–10 July 2025
Group leaders will take part in the in-person planning meeting in Aruba. During this visit, we will finalize logistics, visit activity venues, and assign roles and responsibilities.
💬 Ongoing Online Coordination
Facilitators will remain in close contact with each group leader to support activity development. Each national team will be responsible for preparing two full activity days during the Youth Exchange.
📚 Participants are encouraged to engage in pre-departure tasks: research on local environmental issues, cultural preparation, and developing eco-friendly awareness tools to be used during the exchange.
12–22 September 2025
🌴 Youth Exchange in Aruba
Ten days of learning, collaboration, discovery, and intercultural connection! The program includes hands-on sustainability workshops, beach clean-ups, site visits (such as Arikok National Park and Plastic Beach Party), reflection sessions, and peer-led activities coordinated by participants themselves.
October – November 2025
📝 Reflection & Dissemination
Participants will be invited to take part in national or local reflection activities and share feedback on their learning journey.
💡 Each group will contribute to the dissemination of results, including visual documentation, blog articles, testimonials, and event reports.
November 2025 – February 2026
🌱 Local Community Action
Using the knowledge and inspiration gained during the exchange, participants will organize local workshops, campaigns, or environmental actions in their communities to raise awareness and encourage sustainable behavior.
Ongoing
🤝 Keep the Eco-Agents Network Alive
Stay in touch with your fellow participants, share your progress and new initiatives, and continue collaborating on future environmental projects at the European level.
Aruba, known as "One Happy Island," is a captivating blend of beautiful landscapes, rich history, and vibrant culture. For participants of the EcoAgents of Change project, understanding the island’s heritage and daily life will make your visit more enriching and immersive. Below is everything you need to know to prepare for your stay.
A Brief History of Aruba
Aruba has a rich history that stretches back thousands of years. Initially inhabited by the Caquetío Amerindians from the Arawak tribe, evidence of their presence can still be found in the form of ancient cave paintings and petroglyphs in places like Arikok National Park. The island was later discovered by European explorers in the 15th century and claimed by the Spanish before coming under Dutch rule in 1636. Aruba remains part of the Kingdom of the Netherlands to this day, maintaining close political and cultural ties with the Netherlands while having significant autonomy in its internal affairs.
Population and Demographics: Aruba's population of approximately 107,000 is a diverse mix, including descendants of the original Amerindians, Europeans, Africans, and other Caribbean immigrants. This multicultural blend is reflected in the island’s language, traditions, and daily life, making it a unique experience compared to European nations like Poland, Italy, or Germany.
Culture and Language: Embracing Diversity
Aruba’s culture is vibrant and inclusive, shaped by its diverse population and colonial past. The island’s residents are known for their friendly and welcoming nature, embracing visitors with open arms. The multilingual nature of the population sets Aruba apart—most locals are fluent in Papiamento, Dutch, English, and Spanish.
Papiamento is the native language, a creole blend rich with influences from Spanish, Portuguese, Dutch, African languages, and more. Understanding some basic Papiamento phrases can help you feel more connected (and respected):
“Bon bini!” – Welcome!
“Con ta bai?” – How are you?
“Mi ta bon, danki” – I am good, thank you
“Te aworo” – See you later
Dutch remains the official language due to Aruba’s connection to the Netherlands, and it’s used in schools, government, and official documents.
Climate and Weather in March
March is one of the best times to visit Aruba, as the island enjoys warm, sunny days with average temperatures around 27-30°C (81-86°F). The trade winds keep the air comfortable, making outdoor activities like workshops, eco-explorations, and hikes more enjoyable. Unlike the often cold or rainy weather in Europe during March, Aruba’s climate is predictably sunny with minimal rainfall, perfect for outdoor learning and community interaction.
Modern Aruba: Life and Lifestyle
Aruba’s lifestyle is influenced by its Caribbean location and Dutch heritage. The island has a laid-back, community-oriented way of life. Sundays are commonly reserved for family time, with many locals gathering at the beach or sharing meals together.
Economy: Aruba’s economy is driven by tourism, which makes up the majority of its revenue. The island also has smaller industries like aloe production and oil refining. The tourism-driven nature of the economy means that many locals work in hospitality, which contributes to the warm, service-oriented culture.
Safety: Aruba is known for being one of the safest Caribbean islands, with low crime rates and a welcoming atmosphere. However, general travel precautions are always advised.
Getting Around: Transport Tips
Public Transport: Aruba’s public bus service, Arubus, connects major areas, but the most convenient way to get around is by taxi or rental car. Unlike the comprehensive transport systems in Germany or Belgium, Aruba’s public transport is simpler and designed for short distances. Taxis don’t use meters, so it’s a good idea to agree on the fare beforehand.
Cycling and Walking: The island’s flat terrain and pleasant weather make cycling and walking popular ways to explore local neighborhoods. For project participants, these eco-friendly transport options align with the sustainability focus of the program.
Mobile and Connectivity: Staying in Touch
Roaming: EU roaming plans are not applicable in Aruba, so purchasing a local SIM card is recommended for cost-effective communication. Setar and Digicel offer prepaid SIM cards with data plans that start at $20-$50 USD. These can be easily purchased at the airport or in stores.
Wi-Fi: Wi-Fi is available in most hotels, cafes, and public places. For reliable internet access, particularly during workshops or group activities, a local data plan is helpful.
For more information on SIM cards: Setar Prepaid Services and Digicel Aruba.
What to Pack: Essentials for a Smooth Stay
Light, breathable clothing: For warm days and outdoor activities.
Comfortable shoes: For walking, exploring, and eco-tours.
Sun protection: Reef-safe sunscreen, hats, and sunglasses to protect against strong UV rays.
Reusable items: Eco-friendly water bottles and shopping bags to align with the project’s sustainable goals.
Insect repellent: While not a major concern, it’s handy to have, especially for evenings.
Unique Cultural Notes
Food: Aruba’s cuisine reflects its diverse culture. Don’t miss dishes like keshi yena (stuffed cheese) and pastechi (savory pastries), as well as local seafood. Street vendors and family-owned eateries provide an authentic taste of the island.
Festivals: Although March isn’t peak festival season, participants might experience smaller local events or cultural performances, showcasing Aruban music and dance styles like tumba and calypso.
Community Values: Family and community gatherings are central to Aruban life. This emphasis on social connection is a beautiful contrast to more individualistic cultures in many European countries.
Your Tropical Base: Montana Eco Resort
For the EcoAgents of Change project, your home in Aruba will be Montana Eco Resort, a peaceful and eco-friendly venue nestled in a quiet residential neighborhood—just a short ride from the hotel district and the iconic Eagle Beach (see on map). The resort offers a perfect balance between comfort, functionality, and sustainability—aligning with the spirit of the project.
Accommodation Details
Participants will be staying in first-floor apartments designed for 3–4 people, each with two bedrooms (single beds), a kitchenette, and a private bathroom. The apartments also feature a private balcony overlooking the garden or swimming pool, creating the perfect setting for moments of relaxation and connection with nature.
Key Features and Amenities
Fully equipped kitchenette (compact fridge, 2-burner stove, utensils)
Air conditioning, fans, and Smart TV with Netflix
Wi-Fi available both in apartments and common areas (speed: ~151 Mbps)
Swimming pool with sun beds and shaded palapas
Common lounge area for group gatherings
Bed linens and towels included (bring your own beach towel if preferred)
Laundry facilities (6 USD/use for washer or dryer)
Supermarket just 1 minute away on foot
Free parking
Please note: as the resort hosts other guests too, we kindly ask you to maintain quiet hours during the evening and night to ensure a peaceful environment for everyone.
Meals
Breakfast will be provided daily by the accommodation.
Lunch and dinner will be freshly prepared by a local chef and mostly delivered to wherever the group is located on the island—since many activities will take place off-site, in other training centers or natural locations.
Meals will reflect local and international cuisine, with options suited to the dietary needs of participants. (See the attached sample menu below.)
Training and Activities
Workshops and sessions will take place both at the resort and in other selected locations around the island. Whenever possible, we’ll take advantage of open-air shaded spaces for a dynamic learning experience, surrounded by Aruba’s natural beauty.
For the EcoAgents of Change project, we prioritize sustainability in all aspects, including travel (especially taking in consideration the long distance between Europe and Aruba). To help minimize our carbon footprint and align with the project’s eco-friendly mission, participants are encouraged to choose the cheapest and most direct travel routes possible.
Budget Details:
The travel budget for participants from Romania, Germany, Italy, and Poland is set at €1,000 per participant. This amount covers ticket costs and ensures that travel remains accessible for everyone involved.
Booking Guidelines:
Select direct and cost-effective routes: Choose flights that minimize layovers and reduce overall travel emissions.
Use flight comparison tools wisely: Platforms like Kiwi and Skyscanner are great for finding and comparing options. However, we highly encourage purchasing tickets directly from the airline's official website after using these tools for research. Direct bookings can often offer better customer service, clearer refund policies, and reduced booking fees.
Prioritize airlines with sustainability initiatives: Opt for airlines that offer carbon offset programs or have known commitments to reducing emissions.
Approval Process:
Obtain approval from organising team: Before confirming your ticket purchase, you must receive approval from CEDE Aruba to ensure that your selected route is the most economical and direct option. This helps maintain fairness and adherence to the budget across all participants.
Additional Travel Info:
Flexible travel dates: Participants are welcome to travel up to 2 weeks before or after the project dates at their own expense to explore more of Aruba or nearby destinations.
Check travel requirements: Ensure your passport is valid for at least six months beyond your travel dates and check any visa requirements for your country.
Travel insurance: It is mandatory to purchase travel insurance to cover unforeseen events such as flight cancellations or health emergencies. Please note that this is at your own cost.
Packing Suggestions:
Consider packing light to reduce your carbon footprint. Bring essential, multi-purpose clothing and reusable items to support sustainable travel.
By making conscious choices in your travel plans, you’ll help uphold the project’s commitment to sustainability while enjoying a smooth and eco-friendly journey.
Visa and Passport Requirements
Visa: Citizens from Romania, Germany, Italy, Poland, and Belgium do not need a visa to enter Aruba, as it is part of the Kingdom of the Netherlands. However, all participants must travel with a valid passport. An ID card is not sufficient for entry.
Passport Validity: Ensure your passport is valid for at least six months beyond your travel dates.
Health Insurance: The European Health Insurance Card (EHIC) is not valid in Aruba. Participants must arrange their own health and travel insurance for the duration of the project.
Important Note on International Travel Regulations
Based on our previous experience during the APV, we strongly recommend that participants verify international travel regulations applicable to their itinerary. In particular, some countries with a high risk of yellow fever require travelers to present valid proof of vaccination in order to be allowed to board their connecting flight. Please check carefully the countries you have visited in the past years—especially within the last six months—and ensure that your planned layover does not trigger any additional vaccination requirements. Failure to comply with these regulations may result in denied boarding or delays during your trip.
ED Card for Entry to Aruba
All participants are required to complete the ED (Embarkation/Disembarkation) Card before arriving in Aruba. This online immigration form simplifies the entry process and is mandatory for all travelers.
Steps to Complete the ED Card:
Visit edcardaruba.aw and fill in the required details, including travel and health information.
Submit the form online at least 24 hours before your departure.
Keep a digital or printed copy of the confirmation for presentation at immigration if necessary.
Completing the ED Card in advance helps ensure a smooth entry process and minimizes waiting times at the airport. To complete the ED Card, participants are required to pay a $20 fee, which is non-refundable and must be covered by the participants themselves.
Reimbursement Guidelines
Reimbursement for travel expenses will only be processed after all required documentation has been submitted. The reimbursement process may take up to 3-5 months following the completion of the final project report.
Essential Documents for Reimbursement:
Invoice: Must be kept and submitted.
Booking Confirmation (email): The confirmation email for your ticket purchase must be submitted.
Boarding Passes: Both outbound and return boarding passes are required.
Evaluation and Reports: Complete all required project evaluations (e.g., EU Survey) and any dissemination activities, providing links and documentation to CEDE Aruba.
Important Note: Retain all travel documents. If printed documents are used, participants should either bring them to hand over to the organizers during the project or send them by post after the project.
Document Management: Selected participants will have access to a shared folder and a spreadsheet where they should upload their travel documents and record their chosen travel itinerary.
Final Reminder: Failure to submit the invoice, booking confirmation, and boarding passes will prevent the reimbursement from being processed.
To-Do List Before Traveling:
Complete the ED Card: Submit your ED Card at least 24 hours before your departure to ensure smooth entry into Aruba.
Travel Insurance: Confirm your health and travel insurance coverage for the duration of your stay.
Check Passport Validity: Ensure your passport is valid for at least six months beyond your planned return date.
Flight Documents: Print and save all your flight confirmations, invoices, and boarding passes (both to and from Aruba).
Essential Packing List:
Adapter: Aruba uses 110V supply voltage and 60Hz, so pack a compatible charger adapter.
Reusable Water Bottle: Aruba's tap water is safe to drink, so a reusable bottle helps you stay hydrated and eco-friendly.
Sun Protection: Bring reef-safe sunscreen, a hat, and sunglasses. The UV index can be 10 or higher.
Light Clothing: Comfortable, breathable clothes suitable for warm weather (average temperatures are around 28-32°C).
Currency and Payments:
Currency: The local currency is the Aruban Florin (AWG), but US dollars are widely accepted.
Exchange Rates: Approx. 1 EUR = 1.99 AWG and 1 USD = 1.78 AWG.
Payment Options: Most shops accept foreign bank cards, but carry some cash for smaller vendors.
Eco-Friendly Practices:
Reusable Items: Bring your own reusable shopping bags and utensils to align with the eco-friendly mission of the project. Aruba is moving towards reducing single-use plastics, so having these items can make your trip more sustainable.
Water Conservation: Even though tap water is safe to drink, water is a precious resource on the island. Be mindful of your water usage, especially during showers.
Local Culture & Experiences:
Explore Local Markets: Check out Aruba’s local markets for handmade crafts, souvenirs, and authentic Aruban snacks. This is a great way to support local artisans and experience the island’s culture.
Traditional Music and Dance: Be on the lookout for impromptu performances featuring tumba and calypso music, which are integral to Aruba’s vibrant culture.
Unique Foods to Try: Don’t miss local specialties like pan bati (Aruban pancake) or funchi (a cornmeal side dish). These dishes provide a true taste of the island’s culinary traditions.
The STEP FORWARD Preparation Pack video is your go-to guide for all the essential information you need before embarking on this exciting training course for youth workers. Packed with helpful tips and key details, the video walks you through:
What to Expect: A sneak peek into the activities, learning environment, and overall experience.
How to Prepare: Practical advice on what to bring, how to get ready mentally and logistically, and steps to ensure a smooth start.
Key Details: Important logistics, from travel arrangements to daily schedules, so you know exactly what’s happening and when.
This video is a preview and will be updated soon to better reflect the project's goals and activities. Stay tuned!
We’re excited to meet you at the APV and during the main project! This is just the beginning of an inspiring journey where we’ll dive deep into the project’s theme, collaborate on meaningful activities, and build connections that last. Get ready to contribute, learn, and make a real impact. We can’t wait to see you there!