Presenter and Host Info

On this page:

Google Meet Guide - Virtual Sessions Only

Hosts

Hosts are the representatives from the Department who will work with presenters to ensure that SLA 2022 runs smoothly. Hosts may also act as moderators in some cases.

Host Responsibilities:

1. Ensure sessions are created in Google Meet (see the Google Meet document above) - Note - the person who creates the session has control over the session and must be available in the session. This is the person who will start and stop the recording.  It is a good idea to make this the Moderator role.

2. Keep session links secure and provide to only presenters, moderators and participants - do NOT share links publicly

3. Prior to SLA 2022, use participant registration lists to email participants with any information they require including, but not limited to, the session link (include a note to participants not to share the link publicly)

4. Ensure Moderators and Presenters are aware of the hints and guidelines that follow on this page

5. Identify moderators for each session

6. Ensure moderators have participant lists. These will be useful for allowing entry to external participants.

Presenters

Presenter guidelines and hints

With your continued support #SLA2022NS will be a great success!   We are looking forward to this event being a success and have a few recommendations to help ensure the delivery of your session are seamless.

We recommend that presentations  be developed in Google Slides to ensure compatibility with any audio/video assets included.  Slides can be presented from another tab and screen shared with the session's audience at the time of the presentation.

Below is an infographic that has been developed to provide high-level guidance in planning for and delivering your online session.  You will see that the infographic is divided up into three sections; Planning, Delivery, and Follow Up. 

Please disregard the information under RECORDINGS at the bottom right. See the Google Meet document above for information on how to record.  If you've recorded the session, that recording will be available in the Google Drive of the person who created the Meet for the session.

Specifically, within these considerations we would like to focus your attention on Universal Design for Learning (UDL).  This is not just a preferred practice for some participants, rather, these are high leverage practices to ensure all participants are afforded the best opportunity to receive your information.  Below is a grid of specific UDL considerations

Devices

• • A desktop or laptop computer with wired internet access is recommended for the best experience for presenters and attendees. Attendees may be able to access the sessions on smaller devices and/or on WiFi. 

  • We recommend that presenters use a dedicated microphone/headset whenever possible, and to test equipment and be familiar with the Google Meet platform the week before SLA. 

Rehearse/Run-Through

• • It is VERY strongly recommended that Presenters and Moderators/Hosts do a run-through several days before the session.  This should include checking all slides and any media that will be used to ensure it's available and can be seen/heard by those in the session.  

  • Run the presentation on the same device that will be used the day of the session. 

  • Have an external (someone not in a GNSPES account) access the Meet session to ensure the Moderator can recognize them and allow entry.

Moderators

Moderator Responsibilities:

1. Log into Meet with the credentials provided by host 

2. Use participant registration list to ‘Admit’ participants upon arrival to the room, if they are not using GNSPES/SEPNE login credentials

3. IF the session is to be recorded:

   1. See the Google Meet document at the top of this page for recording details

   2. Announce to participants that the session will be recorded and that recording is about to begin.

   3. Start recording

4. Introduce the session and presenter

5. Offer the acknowledgements (text should be in the slide deck and/or provided by the Host)

6. Monitor/Manage chat box & mics/cameras during session

7. Highlight participant questions to presenter during presentation and share links with participants in chat if needed.

8. Note the maximum number of participants during the session

9. Disable recording at the end of the session - if recording was used

10. Thank the presenter and participants