Cancelling/Rescheduling Games

If a team is forced to cancel a scheduled game for any reason:

1) Contact: opposing team, copy league coordinator (jhsports@gnspes.ca) ASAP. Try not to cancel the day of the game.

2) Make arrangements for a makeup game prior to the end of the regular season and at the convenience of the opposing team. Copy league coordinator (jhsports@gnspes.ca) so that schedule can be updated.

3) Arrange for an official for the makeup game.

Referees

Host schools are responsible for finding and paying referees for their home games. Here is some more information regarding this process.

The process of assigning and paying referees for our upcoming Jr. High Volleyball season has been very challenging as the pool of Volleyball referees has diminished.

The following actions are suggested:

- Try contacting the Athletic Director at the High School for your family of schools, you may have better luck getting a response. 

- Try contacting former Jr. high Volleyball Players that would be competent officials, they may be looking for job opportunities and would be more comfortable returning and helping at a former school. 

- Reach out to school staff, parents, and community members who have experience and knowledge of Volleyball that may be willing to step up. 

Referee Payment Process

The process of payment has been a challenge and also plays a part in finding referees, especially since the implementation of electronic payments in schools. Below is a short summary of HRCE rules and procedures for payment.

- If the payment to a referee is owed an amount lower than $100 then the schools can use an invoice provided by the referee as the supporting documents and issue the cheque directly from the school. Please keep in mind that if the referee is officiating multiple games, then it is $100 overall and not on a per game basis.

- If the payment is over $100, then the payment cannot be issued from the school and should be issued from the Central Office through the Accounts Payable department. The attached form should be sent in by the referee with an invoice or email detailing days worked and rate of pay.

- The $100 threshold is a CRA requirement for anyone without a valid business number.

Each home team will be responsible for the full payment ($30) to the referee. This should balance out as home games will be balanced between schools, as much as possible. In the event that there is an uneven amount of home games for a particular school, I will provide those schools with an invoice template that could be used to request payments from other schools to compensate for the cost difference. In the event a school is unable to host games, the games they will be responsible for referee payment will be identified on the schedule. For example, Highland Park is unable to host games in their Gymnasium, they will provide the referee payment for some of their games as they will be identified as the "home" team.

Payment Templates are shared below.