With a hundred participants, most organisers bring in an event company in Singapore rather than running the day in-house. The right partner removes a lot of risk, but only if you ask the right questions at the start.
Who will be the single event director on the day?
Is an emcee included, and how many facilitators will be deployed for your format?
How are facilitators briefed, and will they have run this activity before?
For a group this size, Get Out! Events typically deploys an event director, an emcee and a team of facilitators sized to the format.
Ask whether the company owns its equipment or hires it in. Owned equipment generally means fewer handovers between suppliers. Get Out! Events uses its own equipment, from inflatables to AV systems and game kiosks, rather than subcontracting critical elements.
Who plans the venue layout and station positions?
Who transports, sets up and clears the equipment?
Will you receive a report after the event?
Around two months ahead: agree the venue and format, and sign off the plan. Allow longer for peak or annual dates.
About a month ahead: finalise headcount, collect dietary needs, confirm team allocations and share the theme.
A fortnight ahead: complete a site visit, finalise the run-of-show and brief the crew.
In the last few days: confirm final numbers and any last logistics changes.
Before the day, decide what a good outcome looks like: new connections across departments, a shared moment for a merged team, or simply a day people enjoy. Share this with your partner so the activities and debrief point in that direction.
If you are comparing providers, read how Get Out! Events works as a team building event company for big groups.
About this guide: Team Building for One Hundred People is written and maintained by Get Out! Events, a Singapore corporate event company at 14 Robinson Road #08-01A, Singapore 048545. It contains general planning guidance only; confirm current venue rules, permits and partner requirements before you book anything.