Travel + Reimbursement

Travel and Reimbursement Information

Participants will need to book their own transportation to the New Strategies Forum at Georgetown University in Washington, DC. The closest airport is Reagan National Airport (DCA). Please make sure to arrive on Sunday, March 12 before 4:00pm and depart on Wednesday, March 15 after 2:00pm.

Georgetown will reimburse participants up to $900 for transportation costs. Please take a look at our Reimbursement Travel Policy for more information. The University may opt not to reimburse participants who failed to comply with the guidelines. Reimbursements cannot be submitted until after the end of the forum and must be received within 30 days after the forum.

For reimbursement:

1. A Georgetown University supplier account is required for you to receive payments from Georgetown. If you do not already have a Georgetown supplier number, fill out our online supplier registration form by following the instructions below. You probably already have a supplier number if you've received payments from Georgetown University before. 

• Go to our Georgetown University Supplier Registration website.

• Click “Sign In” at the top of this page.

• Click "Create Account" and enter in the information requested.

• You will receive an email with a link to activate your registration account.

• Once activated, you will be able to Sign In to complete your supplier registration request by clicking on the “Register” button. 

• Enter in all required information marked with a red asterisk (*). NOTE: The supplier account can be under your legal name or under your organization name. Supplier category should be “Other”. We recommend entering in your banking information for direct deposit.

• Upon approval, Supplier Contact receives two emails:

  • Welcome email with notification of approval, supplier ID, and instructions

  • Password (auto-generated)

• Once your supplier registration is complete, you can return to the Supplier Portal login page, log in, set up two-factor authentication and make edits to your contact/bank information as needed.

2. Fill out the Expense Report and scan copies of your receipts to PDF. Make sure the receipts are numbered to match what's on the Expense Report. 

3. Email the Expense Report (Do not PDF. Send as an excel file.) and scanned copies of your receipts (PDF) to NewStrategies@georgetown.edu.