Res Life Digital Tools

User: Anyone

Purpose: To have quick communication amongst a group (i.e. student staff, with Housing colleagues). This is not a UCLA sponsored resource so it doesn't require a single sign-on, but it is still often used by staff.

Relevant Resources: GroupMe Site

User: All Staff

Purpose: To compose, draft, and review emails. To calendar meetings and view colleague availability. Staff should have access to the ORL Administrative Calendar which features departmental holidays, meetings, duty coverage, and staff out-of-office.

Relevant Resources: UCLA IT Portal ; Learn how to create a calendar booking link

User: All Staff

Purpose: To maintain quick and short communication across the department. 

Relevant Resources: UCLA Slack Site, IT Slack Tutorial, Public servers to join: UCLA Stuent Affairs, UCLA Campus Community, UCLA Administration, and UCLA Housing & Hospitality Services 

User: All Staff

Purpose: To conduct virtual and/or phone meetings. Can be accessed by computer, mobile app, or by calling via phone. Webinar-hosting access is limited - email programsupport@orl.ucla.edu for Webinar-hosting requests.

Relevant Resources: UCLA Zoom Site

User: All Staff

Purpose: To create, view, and edit graphics, documents, forms, videos, photos, and more. UCLA staff have access to downloading the Suite on up to two devices.

Relevant Resources: UCLA IT Portal 

User: Anyone

Purpose: To create easy-to-make graphics, booklets, and more. This is not a UCLA sponsored resource, but it is still often used by staff.

Relevant Resources: Canva Site

User: All Staff

Purpose: To create, view, and edit graphics, documents, forms, presentations and more. These files can be worked on collaborative and organized into shared drives.

Relevant Resources: UCLA Google, Guide to Google Workspace

User: All Staff

Purpose: To store, share, and manage documents and other files in a secure form. Box also allows for revisions and is often used a the university's platform in publicly sharing documents and forms. This the department's preferred digital location for archived and ready-to-publish files.

Relevant Resources: UCLA Box Site, Guide to Individual Box Accounts

User: Anyone

Purpose: To create forms, spreadsheets, calendars, and/or databases of information.This is not a UCLA sponsored resource so it doesn't require a single sign-on, but it is still often used by staff.

Relevant Resources: Airtable Site, Guide to Building in Airtable

User: All Staff

Purpose: To store, share, and manage documents and other files in a secure form. Google Drive is the department's preferred digital storage for collaborative documents. Archived / published should be saved in UCLA Box.

Relevant Resources: UCLA Google

User: All Staff

Purpose: To access Word, Teams, Excel, Outlook, PowerPoint, OneNote, and Forms. The software is installed onto staff work computers and staff may also access the programs through a web platform.

Relevant Resources: Microsoft 365 Login

User: All Staff

Purpose: To UCLA-branded create, review, edit and adminster forms and applications. The forms system lives within myUCLA.

Relevant Resources: Log into myUCLA > Staff > Campus-wide, Forms Management

User: Limited Staff - check in with your supervisor

Purpose: To create forms, spreadsheets, calendars, and/or databases of information. Departmentally used for Finance budget management, Engagement Team Calendaring, and other unit-specfic needs. View access will be open to all, but administrator access is limited - connect with your superivsor to see if you require access for your role or who your SmartSuite liason will be.

Relevant Resources: SmartSuite Website

User: All Staff

Purpose: To request to book a space for a meeting or event. You may request the tech and location that you need and support from Program & Event Management. ERES lives within myResLife.

Relevant Resources: Log into myResLife > ERES

User: Duty Staff, Conduct Unit

Purpose: To create and review incident reports and to process and adjudicate conduct cases.

Relevant Resources: UCLA Advocate Site

User: Duty Staff, Conduct Unit

Purpose: To review a database of student housing information, housing preferences, and to access and export community rosters.

Relevant Resources: UCLA Housing StarRez site

User: All Staff

Purpose: To request maintenance repairs in UCLA housing spaces. Housekeeping issues can be reported directly via phone with the respective Housing Front Desk.

Relevant Resources: Work Order Site, Call Dispatch or local Front Desk for questions

User: All Staff

Purpose: To submit timesheets with work hours, vacation, sick time, etc. Employees will submit their timesheet. Supervisors will approve supervisee timesheets.

Relevant Resources: UCLA IT Portal 

User: All Staff

Purpose: To access personal paystubs and review benefits. To review employee details.

Relevant Resources: UCPath Login Site

User: All staff

Purpose: To access UCLA single sign on accounts with multi-factor authentification. This is required to access any UCLA sponsored digital workspace.

Relevant Resources: Guide to Activating UCLA Logon MFA

User: All Staff

Purpose: To change password, create BruinOnLine(BOL) and verify official email address.

Relevant Resources: Identity and Accounts Manager Site

User: All Staff

Purpose: To review database of myResLife staff and adjacent campus partners. To indicate employment status for hired staff. To request a space for an event or meeting. To accesd duty reports and duty schedules. To access some internal forms (i.e. Individual training and Development). 

Relevant Resources: myResLife Portal

User: All Staff

Purpose: To access a hub for all things UCLA. There are direct links to the Timesheet Reporting System, UCPath, Forms Management, and more.

Relevant Resources: myUCLA Portal

User: All Staff

Purpose: To book flights, car rentals, and hotel accommodations for university travel. 

Relevant Resources: Concur Site