Bay Creek Middle School

Overview

Below is an overview of the protocol for Bay Creek's Chromebook Device Care, Forgot Device, Chromebook Distribution, Chromebook Check-In, and Out, and helpful tips for parent and student responsibility. These procedures support the GCPS's Blueprint of the Future by fostering a seamless connection within student-centered education driven by empathy, equity, and excellence. The information listed here will help you understand the steps involved in these processes.

Device Care and Charger Expectations

Use two hands when carrying the device from one location to another; do not grab the device by the screen.
Keep food, drinks, or other liquids away from the device.
Keep devices on a hard, solid surface like a table or desk; place the device gently on the table or desk.
Keep the device within the student's residence. The device should be kept from trips or travel destinations.
When closing the device, nothing should be placed on top of the device or between the screen and the keyboard.
Store the device in a clean bag when not in use
Please don't put stickers on your device.
Plug the device into a nearby outlet so no one will trip over the cord.

When not charging the laptop, keep the charger stored in a secure location
The Chromebook is brought to school fully charged each day.

GCPS Acceptable Use Policy

Responsible Use of Electronic Media for Student; it is important to review this link to learn more about your student's GCPS-issued device.

GCPS Damaged or Lost Device Fees

So that you know, the incidents of damage or loss do not reset each school year.
You can use the link to learn more about the fees for damaged or lost devices.
StudentVUE/ParentVUE: “Fees Tile”: You can use this link for a visual

What if . . .

What if the student lost their device?

The student will notify their Homeroom teacher that they lost their device.
The teacher will submit a tech ticket with the student's homeroom, FN, LN, and ID#.
If the device is not found within 24 hours, the student’s parent should be notified (Grade Level Clerk), and the student should receive a new device.
The student picks up the device from the TST between 9:00 am and 10:00 am.

What if a student forgets to bring their Chromebook to school:

The student will notify their homeroom teacher that they forgot their device.
The teacher will arrange for the student to use the team phone to call their parent.
The student will ask their parent or guardian to drop off the device with the Front Desk Receptionist.
It is best practice that students notify their homeroom teachers and that forgotten Chromebooks are recovered as early as possible in the learning day.

What if the parent is unable to bring the device?

The student will return to their classroom and notify the teacher.
Chromebooks are not available for temporary checkout.
The Grade Level Administrator is notified of a pattern of not having materials that hinder learning.

What if the student leaves the device on the School Bus?

The student will notify their Homeroom teacher that they left their device on the school bus.
The teacher will submit a tech ticket with the student's FN, LN, and ID#.
If the device is not found within 24 hours, the Grade-Level Counselor or Clerk will notify the student’s parent,
and the student will receive a new device.
If the device is located, the student should give it to their teacher--the teacher notifies the TST or leaves the device with the Front Desk receptionist.

Return Device Protocol for a Student who is Withdrawn from Bay Creek

For any Bay Creek student withdrawing before the end of this school year, the parent or the student must return the Chromebook, Chromebook sleeve, and charger to the school.

Students may turn in the Chromebook to one of their Team Teachers or leave it with the Front Desk Receptionist.
Students and parents may drop the device off during school hours or contact your grade-level Assistant Principal if you have questions.
If the family plans to change schools during the summer and the student is withdrawn, meaning transferring to a new school, then the student or parent must return the device to Bay Creek Middle School’s Front Desk Receptionist.
Please ensure the student’s name is on the device when dropping it off at the school.

Click on the headers, and the graphic above to access the GCPS Parent Support

Resource 2023-2024 SY Gwinnett County Public School
Published on March 4, 2024 | Managed by Danise Edgecombe, Instructional Technology & Innovation Coach | Updated April 4, 2025