Retention allows an organisation to preserve their Google Workspace data for however long they need it, and remove it when they do not. This nifty feature can be invaluable for organisations that deal with large quantities of data whilst also complying with various regulatory requirements for data retention durations.

Holds are especially useful when specific members or groups need to be singled out perhaps for investigation. The hold temporarily overrides any retention policies in place, ensuring all data is kept until the matter is resolved.

Search can help companies in the event of security audits, compliance reviews and also protect against accidental or malicious data deletion. Export allows all search results that fit the given criteria to be packaged neatly into a single file for download and sharing.