In December 1969 the Four Seasons Homeowners Association was organized and incorporated under Chapter 94, Oregon Annotated Statutes. It operates in accordance with the statutes, its First Amended and Restated Bylaws, and its Amended and Restated Declaration of Protective Covenants, Conditions and Restrictions (CC&Rs). A copy of the CC&Rs is provided to each homeowner at the time of closing. They are also available on the Association’s website and management company portal. Three subassociations are within Four Seasons – Summerville Square, Crystalbrook, and The Villas – each have an additional governing documents to address the specific needs of each area.
Each property owner within Four Seasons is a member of the Association, but each property is entitled to only one vote at the Annual Meeting regardless of the number of owners. The Association is governed by a five-member board of directors each elected to a two-year term. Elections are staggered with three directors elected on even-numbered years and two elected on odd-numbered years. There are no limits on the number of terms a director may serve. Elections are held at the Association’s Annual Meeting in March. The Board elects its own officers and makes committee assignments at its first meeting after the Annual Meeting, usually held the same night.
Regular meetings of the Board are held monthly. The exact date, time, and place will be published in the Four Seasons Newsletter, message list, and website. All Four Seasons homeowners and residents are invited to attend Board meetings. In the interest of time, persons who have issues and/or items for Board consideration are asked to contact the Board’s President at least seven days prior to the meeting to assure a place on the agenda.
The Association maintains two swimming pools, a spa pool, and a clubhouse for the use of Four Seasons owners and residents. Use of these facilities requires that all Association assessments be current. The swimming pools and spa pool are usually open from Memorial Day to Labor Day depending on the weather. A complete set of rules for pool and spa pool use are available on the Association website Pool page. Pool key cards are activated annually for all homeowners who do not owe any assessments. If a homeowner has lost the pool key card there is a charge for a replacement key card. If a key card was never issued to an address, the first issued card is provided without charge. To get a replacement key card or for any other questions regarding key cards, please contact Shamrock. Contact the Four Seasons Homeowners Association Pool Director regarding all other questions about the pool facilities, its operations, policies, and rules, at pools@fshoa.net.
The clubhouse is located at 15005 SW Village Lane. Those interested in using the facilities for a function are asked to make a reservation using the Clubhouse page on the website. The website provides guidelines, available hours of use, as well as any fees and deposits required. All requests are honored on a first-come, first-served basis.
The Architectural Review Committee (ARC) and the Board are responsible for maintaining compliance with the provisions of the Association’s CC&Rs, along with the management company. In order to maintain the beauty and character of Four Seasons there are certain restrictions regarding property appearance, vehicle parking, signage, and other items that might affect the value of properties. Additionally, owners are required to submit to the ARC for approval plans for "Improvements" to their Lot. Improvements are defined in the CC&Rs but include items such as front, back, and side landscaping and hardscaping, construction efforts exterior to the home (such as sheds, patios, or patio covers), external remodeling of homes, and tree removal for trees of a certain size. Failure to obtain pre-approval of a project results in a mandatory fine. It is critical that homeowners familiarize themselves with the functions and requirements of the ARC. Requests for approval are submitted to Shamrock Community Management, and Shamrock performs monthly inspections of the neighborhood to ensure compliance with neighborhood rules and restrictions. Visit the ARC website page for more information and for instructions on how to submit an ARC request and how to submit a compliance complaint.
It is NOT the purpose or intent of the architectural rules and restrictions to create undue hardship for homeowners by imposing onerous requirements. Rather, the intent is to maintain the architectural and aesthetic integrity of our neighborhood thereby protecting what, for most, is their single largest asset. Your assistance and cooperation are greatly appreciated.
It is the responsibility of the HOA to maintain all the common areas within Four Seasons. These include lawns, walking paths, bridges, wooded areas, fences, and signs. The CC&Rs require residents to maintain their own properties including the trimming of low-hanging tree branches and shrubbery to allow safe use of sidewalks.
The common areas in Four Seasons are composed of islands, lawns, paths, fences, wooded areas, bridges, sidewalks, creeks, the pools, and the clubhouse. The Maintenance Director focuses on the common areas other than the pools and clubhouse. A map of these common areas is posted in the HOA Maintenance webpage. There are other "common" areas that are maintained by the sub-associations or are maintained by specific homeowner groups, as required by easements put in place when the neighborhood was established, which are not Four Seasons common areas and are not available for use by all residents. A landscape maintenance contractor is retained to mow, plant, do weed control, prune, and perform other landscape work in the common areas owned by the Four Seasons Homeowners Association.
The Board or Maintenance Director also plans the improvements and maintenance of the common areas. This includes resurfacing of walkways, planting trees, shrubbery, and other projects. These projects must be within a budget or reserves plan as approved by the Board of Directors. Input from the members is always desired. The designated common areas are for the use of homeowners and residents, and their guests, for walking, playing, picnics, and other activities. Because the common areas are for the use and enjoyment of all owners and residents, dumping of trash, littering, destruction of property, or disruptive behavior will not be tolerated.
Further, the CC&Rs establish that it is unlawful for residents and association members to place a fence, sign, or any other unapproved structure or facility on the common areas. Neither shall any planting or pruning be done on common property by residents and members without the written permission of the Board or Maintenance Director. Access by pedestrians to common areas from sidewalks is to be unobstructed.
All adults are asked to help monitor our common areas to insure their proper use. Replacing damaged plants and trees is expensive to all homeowners.
Homeowners with residences adjacent to common areas should familiarize themselves with the legal property boundaries to make certain their landscaping, fences, and personal utilities do not infringe upon common area tracts. The Association has the right to fine properties where there is an infringement upon those areas, remove infringing structures, and take other legal action.
Each homeowner is responsible for cleaning from the edge of his or her property to the middle of the street and also to prune those trees, if any, between the adjoining sidewalk and the street. Branches of trees must be pruned to provide clearance over the roadway of no less than 12 feet, and no less than 8 feet over the sidewalks. All plants must be pruned so that they do not block pedestrians on the sidewalks.
The City of Beaverton sweeps our streets once a month. To assure sweeping in front of your house, please be sure vehicles are not parked on the street. Piles of leaves and other debris will not be removed by the sweeper. This material, as with any other yard waste, should be gathered up and disposed of by the owner. City sweeping is usually done the first week of each month.
Please enjoy the usage of the common areas, and if you have any questions or suggestions please contact the Maintenance Director.
Volunteers keep the Four Seasons Homeowners Association a strong and actively working association. Without volunteers, this would not be possible. Annual assessments have been increasing because we increasingly have to pay a management company to perform tasks that volunteers used to perform.
Volunteers are constantly needed. It is a great way to meet your neighbors and feel a part of your community. It is also the chance to be a part of important decision making for the neighborhood. If you would like to be a volunteer, please call one of the directors listed on the HOA website Contacts page.
