Chapter Operating  Procedures

Exhibit B

Florida Trail Association

Chapter Operating Procedures

Suncoast Chapter Addendum

Introduction: This Addendum to the Florida Trail Association (FTA) Chapter Operating

Procedures (COP) provides additional Chapter-specific organization, policy, and procedure for the

Chapter operations as required and permitted by the COP. This Addendum, when combined with the

governing COP, the FTA Trail Manual (TM), and the FTA Activity Leaders Guide (ALG) provide the

authority and the requirements for FTA Chapter Operations and are the sole basis for such

operations.

Chapter Name: Suncoast Chapter of the Florida Trail Association

Chapter Membership Jurisdiction: Citrus, Hernando, Hillsborough, Manatee, Pasco,

Pinellas and Sarasota counties

Executive Committee:

Chapter Chair (Required) (elected)

Chapter Treasurer (Required) (elected)

Chapter Vice Chair (elected)

Chapter Secretary (appointed)

Trail Coordinator (appointed)

Membership Coordinator (appointed)

Activity Coordinator (appointed)

Chapter Council Representative (appointed)

Member-At-Large (appointed)

Chapter Officers

Chapter Chair (Required) (elected)

Chapter Treasurer (Required) (elected)

Chapter Vice Chair (elected)

Leaders Elected & Terms of Office:

The Suncoast Chapter elects the Chapter Chair, Vice-Chair and Chapter Treasurer in

November in odd-numbered years and are installed in January. These chapter officers serve

two-year terms without term limits until they resign or are removed by 51% of the chapter

membership attending a scheduled chapter meeting in person or virtual.

Standard Month for Regular Elections: November in odd numbered years with installation

in January

Quorum for Voting in elections and on other business:

Membership/business meetings: Twenty members in good standing in attendance at general

membership meetings in-person or virtual constitute a quorum for any issues requiring a vote

by the general membership.

COP Committee Reviewed & Accepted 9.30.2020

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Exhibit B

Florida Trail Association

Chapter Operating Procedures

Suncoast Chapter Addendum

Executive Team: A majority of Executive Team in-person and/or virtual shall constitute a

quorum.

Process for appointment of Non-elected Leadership Team positions:

Chapter Chair announces appointments for such positions at scheduled chapter meetings.

These individuals are recruited based on their skill sets and commitment levels. They are

not nominated or voted upon.

Chapter Standing Committees or Teams:

Ad-Hoc Committee: Nominating

Chapter Business Approval Process(es):

Chapter business decisions may be approved by a majority vote of the Executive Team. The

Executive Team may refer business decisions to the Chapter Membership for approval, by

majority vote of members in good standing, at a general membership meeting in-person or

virtual as determined by the Executive Team.

Authority and Procedure for Expenditure of funds:

Chapter Treasurer has authority at their discretion to approve and for disbursements up to

$200.00. Anything over $200.00 requires approval by the Chapter Chair after being advised

of necessity and purpose.

Chapter Meetings: are held in January, March, October, November, and December

We have a traditional pre-Thanksgiving campout, turkey dinner and chapter meeting the

week before Thanksgiving.

Other Chapter Specific Policies and Procedures: None

Procedure for Amendment of Chapter Addendum to COP:

This Addendum will be reviewed on an as needed basis. Notice of proposal to amend this

Addendum shall be provided to the Chapter members by electronic mail, or posting on our

Chapter Activity site (Meetup) This Addendum may be amended by two-thirds (2/3s) vote

of FTA members in good standing present at the chapter meeting.

Date Approved by Chapter Membership or Chapter Leaders (Circle one):

Chapter Chair /Representative Name: (Print)

Chapter Chair/Representative Signature:

COP Committee Reviewed & Accepted 9.30.2020

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