Policies and Procedures

Process to make purchases

• The librarian identifies a need based on learning goals. (Suggestions are made by staff, students and community members.)

• The librarian determines how to meet the goal (possibly with input from the library advisory team).

  • If a purchase is necessary, the librarian creates a purchase order after shopping for the best item for our students' needs.

• The purchase order is sent to the principal who can:

  • approve it as is.

  • request modifications.

  • deny the purchase.

• After the principal approves the acquisition, it is sent to the district office where the proper budgets are consulted and tapped to make the purchase.

• There is an opportunity for the school board to review and approve or deny the request.

• Upon approval, the item is purchased and shipped.

• When the item is received, the secretary at the building office and the secretary at the district office must be informed so that the payment can be fulfilled.