GME PTA MINUTES: PTA MEETING MINUTES
DATE: Tuesday September 01, 2026
TIME: 1800-1902
VENUE: Garrett Morgan Elementary Library
Attendees:
Kimberlee Haddix, Correy Gannon, Ashley Reed, Justice Hale, Brooklyn Walker, Candice Gray, Brad
Akers, Amanda Akers, Mrs. Wilkins, Mr. Ross, Mrs. Church, Mrs. Mitchell, Mrs. Chambers, Aimee
McCanney
ITEM ORDER: Kimberlee Haddix
Introduction of PTA members
President: Kimberlee Haddix (4 th year), VP of Fundraising: Ashley Reed, VP of Family Engagement: Justice
Hale, VP of Membership: Brooklyn Walker, Secretary: Candice Gray, Treasurer: Ashley Hill (not present),
and PTA Liaison: Correy Gannon
Board emphasized open communication: multiple Facebook channels exist; plan to
consolidate/streamline communications and publish weekly Wolf Pack updates.
Board requested members tell them classroom needs and suggestions to inform spending priorities.
Fall Semester Calendar Review
9/8: Color Run
Color Run to be during school hours this year and PTA is partnering with Booster-thon to help with event to allow for all students to participate.
10/29 Trick or Treat
10/21 Spirit Night: McDonald’s Elkhorn Rd.
11/10 PTA meeting
11/17 Spirit Night: Chipotle
November GME Cares
12/10 Cookies & Cocoa
December GME Cares
Budget Approval
Proposed assumptions: $36,000 expected fundraising revenue for the year; planned spending
approximately $8,000 (operating, events, startup, Fun Run, Palooza, Trick or Treat, Spirit Wear) with
tight balancing required.
Key line items discussed (selected):
o $250 Postage
o $6,000 Grandnight
o $10,000 Outdoor classroom
o $800 Membership Dues In and out
Membership revenue nuance: parents pay $7 membership; board explained distribution to
national/state/local (mentions of $5, $2, $0.75 were discussed), resulting in only a small net retained
amount per membership.
o $23,100 Outdoor Space
Outdoor classroom: $33,100 currently reserved; final cost unknown so work is on hold until
proposals/quotes are approved.
o Wolfden (community support): increased to $6,000 (up from $5,500) based on last-
year shortfall.
o School support/teacher appreciation: $7,500 to enable a full appreciation week
instead of a day here and there.
o Yearbook: $3,000 estimated cost.
o $500 FRC
o Book cart: $1,000 (already purchased last year).
o Clubs: new line $1,500; miscellaneous $369.54; startup funds included for open
house and initial activity costs.
o $5000 BooHoo Breakfast, Open House, Insurance, Summer Ignite
o Total $77, 019.54
Budget rules: all spending must be supported by approved budget lines or startup funds;
Unapproved spending not allowed.
Request for motion to approve the budget from Kimberlee
Motion to approve and Second motion to approve from attendees.
Clubs & funding requests
Two club funding requests for fall presented (covers 7 weeks of Friday clubs):
o Food-chain program (Cook Eat Grow) — $300: consumables + weekly staffing for
primary (K–2) groups (~12 kids per club).
o Lexington Children’s Museum — $500: museum staffing for K and 1st grade;
museum reported some grant coverage but requested amount reflects remaining
need.
Combined request equals $800; board noted this is a significant portion of the semester budget
for only a subset of grades and asked for more detailed breakdowns (staffing vs supplies),
headcount per session, and confirmation of external grant coverage before final approval.
Volunteers & staffing constraints drive funding decisions: many community partners provide
programming but may require payment for staff; parent volunteers and teacher availability
were discussed as alternatives to reduce PTA spend.
Next step for clubs: board will request detailed budget breakdowns and staffing plans and then
decide whether to fully fund, partially fund, or defer.
Events & fundraising plan
Loco Ice Event raised $77.25
Color Run / Booster program:
Signed with a hybrid vendor (Booster platform) to expand in-school access and
inclusivity.
o Kickoff: Sept 8 (pre-registering); fundraising goal $20,000 (soft target Sept 18),
event close. Donating closes 9/25
o Current status: greater than $1,700 raised and 19% of participants registered.
o Running during school day (two Fridays from now) so all kids can participate; plan
to avoid asking for extra donations for Trick-or-Treat if color run fundraising hits
target.
o Incentives include items (wolf ears) and reward passes to Great Wolf Lodge if goals
met; reward store and schedule to be published.
Color Run logistics and volunteer schedule to be finalized next week; parents
will be invited to attend and must check IDs to receive wristbands on event day.
Trick-or-Treat PTA event: scheduled in October 5:30–7:00 PM; plan is PTA-funded candy
distribution (no external candy drives this year to avoid optics). Food trucks or vendor
partners for post-event food concessions discussed to offset candy cost.
McDonald’s Spirit Night planned (tentative date 21st); partnership has historically returned
revenue during promotional periods.
GME Cares (service-learning) planned for November (Thanksgiving timeframe) and
possibly December for giving/coat/gift drives; Justice Hale will lead those efforts.
Palooza / Spirit partners: working to select high-return spirit nights; local partners offered in-
kind services and percentage give-backs in prior years.
Logistics & volunteer operations: Mrs. Church
Volunteers must complete the Fayette County background check annually and wear volunteer
badges while on campus; front office sign-in required.
Volunteers should not bring other children or siblings when volunteering and must follow family
handbook rules (attire, no vaping on campus).
Event volunteer needs: wristband/check-in volunteers for Color Run, volunteers to staff club
sessions if parent volunteers available, and possible volunteer shifts for food/parking logistics.
Contingency planning: rain date for the Color Run and option to run indoors (no color) if
weather prevents outdoor color use.
Volunteers and safety are required: background checks annually, volunteer badges, no
siblings/visiting children while volunteering, appropriate attire, no vaping on campus.
Communications & outreach
Multiple Facebook presences (group and page) are active; duplication causes confusion and
pending join requests. Board prefers to keep a private group but will manage banner/linking
strategy to direct people to the correct place and keep Wolf Pack weekly and PTA website
current.
Flyers, QR codes, and weekly Wolf Pack announcements will be distributed; the board will post
sponsor logos and highlight partners who provide support.
Pack Points program: staff presence earns double points and top classes each semester earn
PTA-funded parties (ice cream previously).