Epsom & Ewell Harriers

Our club is run entirely by members giving their time generously. Thank you to all who have helped to date. We want to make sure volunteering at the club is accessible to all.

The purpose of this campaign is to ensure that all members are signed up for at least 1 team.

Parents of junior members, please also sign up.

Each group below will have a leader allocated, who will coordinate the activities within the team, ensuring we have help, when needed shared around all members. 

Below is a list of teams with examples of the roles and activities that may be required throughout the year. Please select any teams you feel you could assist with and someone will be in contact with you in due course. 

Some of the roles and activities are marked Urgent, so if you are unsure where you can best offer your services, please consider these teams first. Brief descriptions for these more urgent activities are provided at the bottom of this page, and you can indicate a preference on the form for which activities you would like to perform in the team.

The online form can be found here: https://forms.gle/djemzCNSxd6MWgGd9

Team 1: Club Room

Examples of activities for this team include:

• organise refreshment rota

• manage notice boards

• donations table

• lost property

• hand out kit purchased online

• refreshments on club nights

• refreshments for schools’ sports days

• organise baked goods to help fund raise

• meet & greet new members

Team 2: Officials

Examples of activities for this team include:

• official coordinator: organise cover for competitions (Urgent)

• officiate as track judge (training provided)

• field judge (training provided) (Urgent)

• race official

• timekeeper

• assist and marshal

Team 3: Coaching Team

Examples of activities for this team include:

• coaching (training / qualifications provided)

• coaching assistant – includes helping with equipment, timing athletes, pit raking etc.

• gym instructor (qualifications needed)

• maintain club records (Urgent)

• open fixture coordinator (Urgent)

Team 4: Team Managers

Examples of activities for this team include:

• • work as a team to coordinate a fixture list

  • assist current team managers

  • collate availability for competitions & declarations

  • manage athletes on the day

  • attend annual AGM (where required)

  • facilitate hosting match at club (if required)

Team 5: Safeguarding & Welfare

Examples of activities for this team include:

• • implement effective Safeguarding Policies and Procedures and keep them up to date

  • promote safeguarding at the club

  • respond appropriately to safeguarding concerns

  • ensure that anyone working with children and/or adults at risk are recruited safely and in line with legal requirements maintain records of safeguarding training

  • maintain records of club coaches and officials’ licences and criminal record checks 

  • provide first aid assistance at club / events (training / qualifications provided)

Team 6: Facilities

Examples of activities for this team include:

• maintenance skills & general cleaning

• assisting at events with equipment

• organising annual clean update and activities

• assist with risks assessments

• help with ordering equipment

• maintain / build further relationships with the council 

Team 7 Events organising

Examples of activities for this team include:

• track / field / cross country planning team

• organising officials / marshals

• risk assessments

• marketing

• results & prizes

Team 8: Administration

Examples of activities for this team include:

• • volunteer coordinator (Urgent)

• draft policies / code of practice for trustees

• creating / implementing polices

• keep log of all documents

• monitor, review, update, manage email enquiries

• new members (daily / weekly)

• ad hoc tasks

• helping with website, spreadsheets, results, LoveAdmin, etc.

• charity status - developing opportunities to fulfil our obligations under our charity status

• charity status - opportunities to fund raise as a charity

• charity status - annual charity returns

The online form can be found here: https://forms.gle/djemzCNSxd6MWgGd9