We have two types of payments that we make to vendors. Please take note of the payment types that apply to you (below):

Payment via invoice:

This applies to all vendors who are not paid hourly (see below). Approved vendors must submit each invoice via our invoice submission form. If you were provided with a "project code" during onboarding, please use that project code when submitting the form.

Please note the following rules for correct invoicing and to avoid payment delays:

• Please submit one invoice per payment due date only. E.g. If we agreed payment of 50% at the start of a project and 50% at the end, you must submit separate invoices, with separate invoice numbers, for each agreed payment.
• Net 30 payment terms. We pay invoices NET 30 from submission date. If you have any questions about this please email ap@emotif.us
• Do not re-use invoice numbers. Each new invoice must have a unique, non-repeating invoice number.
• If you invoice includes T&E (out of pocket) pass-through expenses, please include relevant backup (receipts) along with your invoice documentation. You can submit this by creating and uploading a single PDF document that includes both your invoice and scanned receipts.

Hourly payments:

If we have negotiated an hourly rate with you, you should receive the following:

• An "@emotif.us" email address to register into our system(s)
• A login to our time tracking system to be able to record your time, using your "@emotif.us" email to login to that system
• A login to our expense reimbursement system

Please email ap@emotif.us if you are unsure about either of these or if you have not received notifications from either of these systems.

In order to receive payments, you must track your time daily using the time tracking codes we provided to you for your project(s). You must "submit" your timesheets once a week, on Fridays, for approval. We pay hourly contractors monthly, for the prior month worked. You can expect payment approximately five business days after each month-close. Please note, you MAY also submit invoices for hourly work if you wish, but it is not required for hourly worker payment. All hourly work payments are driven via our timesheet submission and approval system.