Transfer Guide Submission & Review Process

Based on the 2Y common curricula, 4Y institutions can start creating transfer guides. There are several steps in preparing the transfer guides for portal upload. Please follow the steps outlined below for submitting, reviewing, and posting transfer guides. 

Step 1: Preliminary draft drop-off (September 29, 2025 deadline for Fall Review Cycle)

(4Y drops off preliminary drafts of transfer guides to Prelim draft drop-off folder for VCCS/SCHEV review. Please be sure to complete the Prelim transfer guide submission spreadsheet.)

Step 2: Reviewed preliminary draft pick-up

(4Y picks up review of preliminary draft from Reviewed prelim draft pick-up folder and revises)

Step 3: Revised draft drop-off for Committee review

(4Y drops off revised transfer guides in Revised draft drop-off folder for Committee review)

Step 4: Committee Review 

(Committee review teams accessible only to Committee reviewers)

Step 5: Committee reviewed draft pick-up 

(4Y picks up Committee-reviewed draft from Committee-reviewed draft pick-up folder and revises for final submission)

Step 6: Final, revised draft drop-off

(4Y drops off final draft for posting to portal in Final, revised draft drop-off folder)

Step 7: Transfer guides posted to Transfer Virginia portal

Step 8: Annual review of posted transfer guides 

(4Y picks up posted transfer guides with feedback and drops off updated guides in the Annual review of posted transfer guides folder)

(For transfer guide updates outside of the annual review process, please email Emily Muniz (SCHEV) at emilymuniz@schev.edu)