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Hotel reservations and parking fees are separate from conference registration, and attendees are responsible for securing their own accommodations and adhering to hotel policies for changes, cancellations, and no-shows.
The VCCS has arranged room blocks at the host and nearby overflow hotels (listed below). Due to billing restrictions, non-VCCS attendees cannot book rooms within these blocks but may contact the hotels directly to reserve outside the VCCS block at potentially different rates.
*Silver, Gold, Platinum, and Presenting Level Sponsors should contact Sandy Gharib before making hotel reservations.
VCCS EMPLOYEES ONLY - SPECIAL LODGING INSTRUCTIONS
The VCCS Student Success Center will cover lodging expenses (excluding parking fees) as outlined below for registered VCCS employees whose campus is 50 + miles from the conference site:
Single Occupancy: One (1) night’s lodging and taxes at the conference-negotiated rate.
Shared Occupancy: Two (2) nights’ lodging and taxes (one night per person) if two employees share a room. Both names must be listed with the reservation. Room sharing is optional and subject to college approval, if necessary.
At checkout, one night’s lodging and taxes per employee will be charged to the VCCS Student Success Center account. All other hotel charges will appear on the guest’s bill.
Guidelines:
1. Reservations must be made at:
A conference-negotiated hotel within designated room blocks. Bookings outside room blocks or through third-party sites (e.g., Expedia) are ineligible.
One hotel - splitting reservations between multiple hotels is not allowed.
2. Reservation name(s) must match conference registration name(s).
3. Credit card required for:
Reservation booking, no-show charges, cancellation, parking, incidentals, and the second night for single occupancy.
Employee Responsibilities:
Make your own reservations and adhere to hotel deadlines and policies.
Verify your bill for accuracy upon checkout.
Coordinate with your college for lodging reimbursement, if applicable.
LIST OF NEGOTIATED CONFERENCE HOTELS
*in order of distance from the conference center
The Hotel Roanoke (conference venue)
110 Shenandoah Avenue
Roanoke, VA 24016
The Hotel Roanoke (conference venue)
110 Shenandoah Avenue
Roanoke, VA 24016
Room Block: New Horizons 2025
Daily Rate: $152 (above per diem) plus 13.3% taxes
VCCS Employees only: When completing your Chrome River pre-approval, enter the following text in the higher lodging compliance warning response box: "VCCS negotiated conference rate with master pre-approval on file with SSC."
Parking Fees*: Overnight guests: self-park $18 or valet $28 / Daily self-parking $12 or $20 valet
*prices subject to change without notification
Room Block Closes: March 7, 2025 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 985-5900
Hampton Inn & Suites Roanoke - Downtown (0.3 miles - in walking distance to conference venue)
Hampton Inn & Suites Roanoke - Downtown (0.3 miles - in walking distance to conference venue)
27 Church Ave SE
Roanoke, VA 24011
27 Church Ave SE
Roanoke, VA 24011
Room Block: VCCS New Horizons Conference
Daily Rate: $169 (above per diem rate) plus 13.3% taxes
VCCS Employees only: When completing your Chrome River pre-approval, enter the following text in the higher lodging compliance warning response box: "VCCS negotiated conference rate with master pre-approval on file with SSC."
Daily Parking Fees: $8
Room Block Closes: March 3, 2025 or once capacity is reached, whichever happens first. VCCS EMPLOYEES ONLY: BE SURE YOUR ROOM IS IN OUR BLOCK AT THE NEGOTIATED DAILY RATE ($169). ROOMS AVAILABLE AT A HIGHER RATE ARE NOT WITHIN OUR ROOM BLOCK AND WILL NOT BE COVERED BY THE VCCS STUDENT SUCCESS CENTER.
Reservation Instructions: Room block is full. To adjust existing reservations call the hotel reservations directly at (540) 400-6000
SpringHill Suites by Marriott Roanoke (1.9 miles from conference venue)
301 Reserve Avenue SW
Roanoke, VA 24016
SpringHill Suites by Marriott Roanoke (1.9 miles from conference venue)
301 Reserve Avenue SW
Roanoke, VA 24016
Room Block: 2025 New Horizons Conference - Employees Only
Daily Rate: $149 (above per diem) plus 13.3% taxes
VCCS Employees only: When completing your Chrome River pre-approval, enter the following text in the higher lodging compliance warning response box: "VCCS negotiated conference rate with master pre-approval on file with SSC."
Daily Parking Fees: $5
Room Block Closes: March 3, 2025 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust the reservation dates or call hotel reservations directly at (540) 400-6226
Home2 Suites by Hilton Roanoke/Airport Valley View (3.8 miles from conference venue)
Home2 Suites by Hilton Roanoke/Airport Valley View (3.8 miles from conference venue)
4830 Valley View Blvd
Roanoke, VA 24012
4830 Valley View Blvd
Roanoke, VA 24012
Room Block: 2025 VCCS New Horizons Conference
Daily Rate: $119 (per diem rate) plus 13.3% taxes
No Daily Parking Fees
Room Block Closes: March 4, 2025 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 581-1000
Hampton Inn & Suites Roanoke Airport/Valley View (4.2 miles from conference venue)
Hampton Inn & Suites Roanoke Airport/Valley View (4.2 miles from conference venue)
5033 Valley View Blvd
Roanoke, VA 24012
5033 Valley View Blvd
Roanoke, VA 24012
Room Block: 2025 VCCS New Horizons Conference
Daily Rate: $119 (per diem rate) plus 13.3% taxes
No Daily Parking Fees
Room Block Closes: March 4, 2025 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 366-6300
Hyatt Place Roanoke (4.3 miles from conference venue)
Hyatt Place Roanoke (4.3 miles from conference venue)
5040 Valley View Blvd
Roanoke, VA 24012
5040 Valley View Blvd
Roanoke, VA 24012
Room Block: VCCS New Horizons Conference 2025
Daily Rate: $119 (per diem rate) plus 13.3% taxes
No Daily Parking Fees
Room Block Closes: March 14, 2025 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 366-4700 with group code G-NH25
Courtyard Marriott Roanoke Airport (4.6 miles from conference venue)
Courtyard Marriott Roanoke Airport (4.6 miles from conference venue)
3301 Ordway Drive NW
Roanoke, VA 24017
3301 Ordway Drive NW
Roanoke, VA 24017
Room Block: VCCS New Horizons Conference
Daily Rate: $119 (per diem rate) plus 13.3% taxes
No Daily Parking Fees
Room Block Closes: March 3, 2025 or once capacity is reached, whichever happens first
Reservation Instructions: Use the online reservation link and adjust reservation dates or call hotel reservations directly at (540) 563-5002
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