Field Trip & Activity Links
***Important - Download the packet to your computer. Do not fill in the original link***
Click the link, then click the download button on the top right.
FIELD TRIP PACKET INSTRUCTIONS FOR TEACHERS
Secure funding for any expenses.
All field trips require a Transportation Request (this includes walking field trips). Enter your request at Traversa Student Transportation Entry. (New users will need to set up an account.)
For trips that are out-of-state/country and/or funded by a resource other than ASB, Athletics, or the General Fund, (i.e., a grant, Title I, Supplemental Concentration, etc.), a hard copy of the EGUSD Request for Transportation must be completed so it can be routed through the necessary approvals.
If you need access to Traversa click here: https://forms.gle/PVy8d9ChCFu9AYDBA
Complete a Field Trip Packet and submit to the Site Controller using the following checklist:
1. Field Trip Checklist (Non-Athletic)
2. Field Trip Request Form
3. Travel Claim for certificated/classified staff attending (if requesting payment or reimbursement)
4. Print out of Field Trip Request from Traversa
5. If required, a hard copy of Request for Transportation
6. Student Field Trip Authorization Form (Permission Slip)
7. Trip Itinerary with Lodging Information, if applicable
8. List of Students Attending with Student ID numbers
9. List of Chaperones;
Additional forms that may be required depending on trip logistics:
· Water Activity Addendum
· Employee & Volunteer Personal Auto Use Form (with copies of driver’s license
and insurance policy declarations page).
· Student Alternate Transportation Form
· Student Personal Auto Use From (with copies of driver’s license and insurance
policy declarations page).
Once trip is approved, you will be notified to schedule sub(s) and submit Absence Notification, if necessary. Distribute permission slips and Form C’s to students.
Provide copies of all complete permission slips, Form C’s, and a finalized list of students to the Attendance Office at least two days prior to the date of the field trip. (Take copies of all permission slips on trip for emergency contact information.)
Note: Please note how many business days your packet will require to process.
Click on the link you need and download it to your computer to complete
Athletics in California - 15 day (Trips more than 50 miles will need to got tot he district office, allow time)
Field Trip Reminders
Complete all pages of the appropriate Field Trip Packet using the Checklist located within each packet. If you need a student list there is a link to one provided above. Please get your department heads signature and do not forget to sign it yourself. We will get the admin approval once we have everything completed.
A travel claim for is required for all district employees that need to be reimbursed.
All overnight trips must have the hotel reservations attached.
If your activity includes water be sure to fill out the 'Addendum for Water Activities form.
Print your packet single sided
Parent Chaperones and all drivers (driver forms are in the links above) will need to be fingerprinted and cleared with the district office. See the school secretary to check if a parent is already cleared.
Two days prior to the event be sure the attendance office has an accurate list of attendees and all permission slips (be sure to keep a copy for yourself to take with you.) An attendance sheet will be made for you to take attendance the day of the event if it is during school hours.
Before you leave campus take attendance and get that to the Attendance Office as soon as possible to process attendance. If you are leaving before 7:30 am please leave your attendance in the basket between Lori and Amelia's desk.
IMPORTANT - In your communication with students and parents let them know that students will be marked absent in their classes and that their parents may get a phone call from the auto dialer. If their child's attendance is not cleared within 24 - 48 hours then call the attendance office. There is no need to call as soon as the auto dialer calls them. We make every effort to get the attendance in before the 10am cut-off, but sometimes that is not possible.
On Campus Activities
Download the appropriate packet to your computer.
Complete appropriate paperwork in the link above 15 days prior to event. Turn into the Lori in the Attendance Office
Let Ashley know if you will need a sub as soon as possible
Once approved you will receive an email that you have been approved.
Two days prior to the event be sure the attendance office has an accurate list of attendees and all Form C's. An attendance sheet will be made for you to take attendance the day of the event if it is during school hours.
Before your event take attendance and get that to the Attendance Office as soon as possible to process attendance. If your event is before 7:30 am please leave your attendance in the basket between Lori and Amelia's desk.
IMPORTANT - In your communication with students and parents let them know that students will be marked absent in their classes and that their parents may get a phone call from the auto dialer. If their child's attendance is not cleared within 24 - 48 hours then call the attendance office. There is no need to call as soon as the auto dialer calls them. We make every effort to get the attendance in before the 10am cut-off, but sometimes that is not possible.