Field Trip & Activity Links
Important - Download the packet to your computer. Do not fill in the original link here.
***New - Travel Claim forms are only needed if you will need to be reimbursed***
Click the link, then click the download button on the top right.
Note: Please note how many business days your packet will require to process.
Click on the link you need and download it to your computer to complete
Athletics in California - 15 day (Trips more than 50 miles will need to got tot he district office, allow time)
Field Trip Instructions
Download the appropriate packet to your computer.
Complete all pages of the appropriate Field Trip Packet using the Checklist located within each packet. If you need a student list there is a link to one provided above. Please only obtain your department chair's signature on the first page. We will get the admin approval once we have everything completed. Be sure to sign the first page and the travel claim form (about 1/3 of the way down the page on the right, bottom will be singed later if you need reimbursement)
A travel claim for is required for all district employees going on the trip. There is a link for extra forms above.
All overnight trips must have the hotel reservations attached.
If your activity includes water be sure to fill out the 'Addendum for Water Activities form.
Print your packet single sided
Let Ashley know if you will need a sub as soon as possible - depending on district sub coverage availability, you may be asked to find another date for your trip.
Submit Packet to Attendance Technician (Lori in the main office) for processing. Please note that the processing time for over 50 miles and overnight trips means that they must be in the Secondary office by that time. It takes us 24 - 48 hours to process packets and get them to Secondary.
Local (Under 50 Miles) - 15 business days in advance
Over 50 miles - 15 business days in advance
Overnight - 15 business days in advance
Out-of-state - 3 months in advance (requires school board approval)
On Campus Activities - 15 days in advance
Parent Chaperones and all drivers (driver forms are in the links above) will need to be fingerprinted and cleared with the district office. See the school secretary to check if a parent is already cleared.
After trip is approved you will receive an email letting you know that it is approved. Forms will be sent to you for distribution to your students approximately 3 weeks before the trip unless you request them earlier.
Two days prior to the event be sure the attendance office has an accurate list of attendees and all permission slips (be sure to keep a copy for yourself to take with you.) An attendance sheet will be made for you to take attendance the day of the event if it is during school hours.
Before you leave campus take attendance and get that to the Attendance Office as soon as possible to process attendance. If you are leaving before 7:30 am please leave your attendance in the basket between Lori and Amelia's desk.
IMPORTANT - In your communication with students and parents let them know that students will be marked absent in their classes and that their parents may get a phone call from the auto dialer. If their child's attendance is not cleared within 24 - 48 hours then call the attendance office. There is no need to call as soon as the auto dialer calls them. We make every effort to get the attendance in before the 10am cut-off, but sometimes that is not possible.
Financial Information
***Please note, any money questions should be directed to Becky.
On Campus Activities
Download the appropriate packet to your computer.
Complete appropriate paperwork in the link above 15 days prior to event. Turn into the Lori in the Attendance Office
Let Ashley know if you will need a sub as soon as possible
Once approved you will receive an email that you have been approved.
Two days prior to the event be sure the attendance office has an accurate list of attendees and all Form C's. An attendance sheet will be made for you to take attendance the day of the event if it is during school hours.
Before your event take attendance and get that to the Attendance Office as soon as possible to process attendance. If your event is before 7:30 am please leave your attendance in the basket between Lori and Amelia's desk.
IMPORTANT - In your communication with students and parents let them know that students will be marked absent in their classes and that their parents may get a phone call from the auto dialer. If their child's attendance is not cleared within 24 - 48 hours then call the attendance office. There is no need to call as soon as the auto dialer calls them. We make every effort to get the attendance in before the 10am cut-off, but sometimes that is not possible.