Travel advisory

PASSPORT

If you take an international flight, your passport should have at least 6 months’ validity at the time of arrival in Vietnam.

ARRIVAL AT TAN SON NHAT INTERNATIONAL AIRPORT

  • On arrival at international terminal, please GO STRAIGHT TO PILLAR 11 (outside out gate a2) and look out for a person holding a board with your name. There will be a staff (in yellow Ao Dai or a yellow T-shirt with HAIVAN name on it) from the transfer service company to lead you to the transit van. Should any problems arise please contact Ms. Hoa via phone: +84 834 337 732 | +84 902 388 293 (Zalo, Viber, WhatsApp, Skype). Or call the transfer service directly via +84 988 123 636 (English speaking). Please keep your phone international roaming, the transfer service may try to reach you via your phone number.
  • Note: for participants who arrival in Domestic terminal, a staff will also contact you via your phone for further instruction.

ACCOMMODATION

A room (Twin-sharing) has been booked for you, inclusive of breakfast, at MALIBU HOTEL. Upon check-in, inform the front desk your name and that you are part of the “EEPSEA” group. EEPSEA will cover your stay at the hotel only for the duration as pre-agreed with the EEPSEA Admin (during air ticket purchase). Please note the check-in and check-out times of the hotel.

  • Check-in: 2.00 pm
  • Check-out of Malibu Hotel: 12 noon on Tuesday, Dec 17. (Note: After your check-out, you can leave the luggage at the reception. The class will continue in the afternoon until 15:45)

For participants who EEPSEA have informed in advance that EEPSEA will cover one extra night in Ho Chi Minh City due to flight unavailability, a room has been booked for you at LE SAIGON HOTEL. This hotel is only 2-minute drive to the airport.

ELECTRICITY ADVICE

Note that the official power voltage in Vietnam is 220V. Sockets in Vietnam accept the 3 kinds of plug as illustrated below. However, many sockets may not accept the 3-pin plug. Please bring your own universal adapter to charge your electronic items in Vietnam.

CLIMATE & DRESS CODE

The dress code for the workshop is smart casual. The meeting room will be air-conditioned. Outside, average temperature ranges from 25°C to 32°C.

REIMBURSEMENT

For those you need a reimbursement on air travel, insurance travel, transfer travel, please put the following documents in an envelope clearly labeled with your full name and have it ready during your first day in the course (09 December) for collection by Ms. Hoa:

  • Official receipt of payment for airfare, travel insurance, land travel (original copy, for those who purchased on their own)
  • Used in-bound boarding passes

The reimbursement will be given upon participant’s completion of all required documentation listed above by the end of the course.

MEALS

The following meals will be provided by EEPSEA:

  • Breakfast - served buffet-style at located at the ground floor from 6:30 to 09:00 am daily (starting the morning after your check-in and ending the morning of your check-out)
  • Lunch - served buffet-style at the hotel each day of the course (except for Friday 13 December).
  • Dinner - Dinners for all evenings from 08-17 December will be covered by a dinner allowance, except for the Welcome dinner on 09 December and End of course dinner on 16 December (8 days). Dinner allowances for all 8 days will be given to you in cash on the first day of the course.
  • A Welcome dinner is scheduled for all participants on Monday, 09 December. Please be ready at the reception at 17:45 to depart for dinner. We will travel together in a bus.
  • An End of course dinner is scheduled for all participants on Monday, 16 December. Venue and time will be announced in due course.

COMMUNICATION

There is free Wi-Fi access in your room, the training room and in all Wi-Fi hotspots. You may purchase local sim cards for your mobile phone at stores near the hotel.

CHECK-OUT & LEAVING VUNG TAU

You should check out before 13:00 on 17 December. Please ensure that no charges will be incurred for any late check-out as such charges will not be covered by EEPSEA.

The cost of personal meals at hotel restaurants (other than the meals covered by EEPSEA as stated above), room service, mini bar, telephone calls, and laundry service at the hotel will be borne by participants personally. Kindly settle these bills when you check out.

Participants who take flight in the evening on 17 December should be ready at the reception at 16.15 for departure to the airport.

Participants who continue to stay in Ho Chi Minh City will leave Vung Tau at around 17:00. The destination is Le Saigon Hotel. Please kindly take care of the transportation from the hotel to the airport by yourself.

EMERGENCY CONTACT TELEPHONE NUMBER

  • Ms. Hoa (mobile: + 84 902 388 293 | +84 834 337 732)
  • Mr. Luat (mobile: +84 935 028 879)